ApproveThis manages your Shindig Integration approvals.

Why Combine ApproveThis and Shindig?

Modern event management requires more than just planning - it demands precision, accountability, and real-time coordination. Shindig's virtual event platform excels at creating engaging experiences with features like ticket management, RSVP tracking, and attendee networking. When paired with ApproveThis' approval automation, teams gain a powerful system to handle financial approvals, vendor contracts, and compliance checks without leaving their event workflow.

Capabilities at a Glance

Shindig's Core Features

Shindig provides tools for managing every stage of virtual events:

• Ticket sales and payment tracking
• RSVP management with capacity alerts
• Real-time attendee arrival/departure monitoring

ApproveThis' Approval Engine

ApproveThis adds structured decision-making to these processes with:

• Multi-step approval chains with conditional logic
• Automatic escalation for urgent requests
• Email-based approvals requiring no software installation

Key Integration Use Cases

Financial Oversight for Paid Events

When Shindig detects a ticket purchase, ApproveThis can automatically:

1. Verify payment against budget thresholds
2. Route high-value transactions for manager approval
3. Update CRM systems post-approval via Zapier

Example: A 500-attendee conference uses this integration to flag corporate ticket purchases over $1,000, automatically routing them to department heads for budget verification.

VIP Attendee Management

The integration triggers approval requests when special guests RSVP or arrive:

- Marketing teams approve complimentary VIP passes
- Security teams review high-profile attendee lists
- Catering staff confirm special meal requests

Real-World Impact: A nonprofit gala reduced VIP check-in time by 40% by auto-approving pre-vetted donors while flagging new high-dollar contributors for board review.

Compliance Tracking

For regulated industries, the integration ensures:

• Automatic documentation of approval chains
• Audit trails for attendee data handling
• Compliance checks before releasing sensitive materials

Implementation Tip: Healthcare event planners use calculated fields to auto-approve CE credit verification while flagging potential HIPAA conflicts for legal review.

Cross-Functional Benefits

Finance Teams

Gain real-time visibility into event expenditures with approval thresholds that auto-approve small expenses while flagging large purchases. Vacation delegation ensures continuous coverage during fiscal close periods.

Marketing Teams

Accelerate promotional campaigns by tying speaker contract approvals to Shindig event schedules. Use conditional logic to auto-approve repeat vendors while routing new suppliers through legal.

Operations Teams

Maintain event continuity with automatic approval reassignment when key staff join Shindig sessions. Real-time dashboards show approval status for critical vendor payments during live events.

Implementation Guide

Step 1: Connect via Zapier

1. Create Zapier account at zapier.com
2. Choose Shindig as trigger app
3. Select ApproveThis as action app

Step 2: Configure Triggers

Map Shindig events to approval workflows:

- Ticket purchases → Budget approval
- VIP RSVPs → Security clearance
- Speaker signups → Contract review

Step 3: Customize Approval Logic

Leverage ApproveThis features like:

• Approval groups for multi-department reviews
• Calculated fields for dynamic thresholds
• Automatic PDF documentation

Critical Advantage

ApproveThis eliminates licensing barriers by allowing external approvers (vendors, clients, board members) to review requests via email without needing Shindig access. This maintains security while simplifying collaboration across organizations.

Optimization Strategies

For Large Events

Implement parallel approval paths for different attendee tiers. Use calculated fields to auto-approve standard tickets while routing group purchases through dedicated channels.

For Recurring Events

Create template workflows in ApproveThis that trigger based on Shindig's event type filters. Apply conditional logic to reuse approval chains while maintaining unique requirements for each event series.

For Global Teams

Configure time-based escalation rules to accommodate timezone differences. If an approver in London doesn't respond within 4 business hours, automatically reassign to their New York counterpart.

Getting Started

Begin with a single high-impact workflow:

1. Choose critical approval pain point (e.g., vendor payments)
2. Map Shindig trigger to ApproveThis action
3. Test with small user group
4. Expand to other use cases

Ready to transform your event approvals? Register for ApproveThis or schedule a personalized demo to see how Shindig integration accelerates your event operations.

Final Considerations

While the integration handles most approval scenarios automatically, maintain human oversight for:

- Exception cases exceeding approval thresholds
- First-time vendor relationships
- Events with strict compliance requirements

By combining Shindig's real-time event tracking with ApproveThis' structured approvals, organizations achieve new levels of operational efficiency while maintaining crucial oversight. The integration doesn't replace human judgment - it amplifies it through smart automation.