ApproveThis manages your Space Integration approvals.

Why Combine ApproveThis and Space?

Event management teams face a constant challenge: balancing speed with accountability. Space simplifies event creation and participation, while ApproveThis brings structure to approvals. Together, they eliminate bottlenecks in event planning, budgeting, and execution. This integration isn’t just about connecting tools—it’s about aligning teams, budgets, and timelines with precision.

For example, marketing teams launching webinars can auto-route event proposals for budget approval before they go live. HR departments organizing company-wide training sessions can ensure compliance sign-offs happen before scheduling speakers. The integration turns fragmented processes into a single workflow, reducing delays by 40-60% in typical use cases.

Key Use Cases for Teams

1. Event Proposal Approvals

When a new event is drafted in Space, ApproveThis can automatically trigger multi-level reviews. A university’s event team might require department head approval for guest speaker budgets over $5K using conditional thresholds. Approvers receive email notifications with one-click approve/reject options—no need for Space licenses, ideal for external stakeholders.

2. Post-Approval Automation

Once an event is approved in ApproveThis, Space can auto-publish it to calendars or register speakers. A tech conference organizer could use this to instantly reserve venues upon approval, with real-time tracking to prevent double-booking. Vacation delegation ensures backups handle approvals if primary reviewers are unavailable.

3. Budget Control

ApproveThis’ calculated fields automatically flag events exceeding budget limits. A nonprofit managing fundraising galas might set a $10K cap on venue costs. If a coordinator submits a $12K request, the system either escalates it to the board or triggers automatic rejection based on pre-configured rules.

Setup Process

Connecting ApproveThis and Space takes 15 minutes via Zapier:

1. Create a Zapier account if you don’t have one.
2. Choose a trigger: “New Event” in Space or “New Request” in ApproveThis.
3. Map critical data fields: Event budgets, approver emails, deadlines.
4. Test with a sample event submission to confirm routing logic.

Pro Tip: Use ApproveThis’ role-based access to limit who can create Space-connected workflows, ensuring compliance.

Team-Specific Benefits

Marketing Teams

Launch campaigns faster by tying event approvals to content calendars. If a product demo requires CMO sign-off, the integration ensures no event goes live without brand alignment. Real-time dashboards show pending requests, avoiding last-minute scrambles before launch dates.

Operations Teams

Automate vendor contract approvals linked to Space events. A trade show manager might require three department heads to approve exhibitor costs sequentially. Approved contracts auto-populate in Space with payment deadlines, while denials trigger instant Slack alerts.

HR & Training Teams

Schedule workshops only after compliance approvals. An L&D team could require ethics committee reviews for external trainers. Once approved, Space auto-generates employee invites, with ApproveThis archiving signed NDAs for audit trails.

Unique Advantages

Unlike basic form tools, ApproveThis adds decision-making logic to Space’s event engine. Approval groups let you require consensus from legal, finance, and department leads without creating Space seats for each. Customizable reminders reduce follow-up emails—approvers get nudged automatically after 24 hours of inactivity.

For recurring events, cloned workflows maintain consistency. A monthly town hall might need identical approvals every cycle, but with dynamic date adjustments. Calculated fields automatically update fiscal year budgets, preventing outdated limits.

When to Consider This Integration

This combo works best for organizations that:

• Manage 10+ events monthly with multiple stakeholders
• Require financial or compliance sign-offs for events
• Use external vendors/speakers needing non-Space user approvals

Example: A healthcare provider planning patient education webinars needs legal reviews for speaker content. ApproveThis routes slides to compliance officers, while Space handles registrations only after approval.

Final Steps

Start with a pilot: Connect one Space event type (e.g., internal meetings) to ApproveThis. Measure time saved versus manual reviews, then expand to complex workflows. Use ApproveThis’ analytics to identify bottlenecks—maybe finance approvals take 3 days on average, indicating need for deadline tightening.

Ready to eliminate approval chaos? Book a demo or start a free trial to explore custom workflows for your Space events.