ApproveThis manages your Better Giving Integration approvals.

When Donations Meet Decisions

Let's be real - managing donations shouldn't feel like herding cats through a spreadsheet maze. Yet here we are. Your development team's crushing it with Better Giving campaigns, but every large donation triggers a approval chain that'd make Kafka proud. Finance needs to verify, program leads want to allocate funds, maybe legal reviews restrictions... and everyone's waiting on someone else.

ApproveThis plugs directly into Better Giving via Zapier, turning donation approvals from multi-day email threads into a single trackable workflow. We're talking:

• Auto-escalating $5k+ donations to CFOs while rubber-stamping small ones
• Approval groups that actually work like your org chart (not some IT fantasy)

Why This Combo Doesn't Suck

Most approval tools force your donors/board/external partners to learn new software. Ours doesn't. Approvers get clean email links to approve/deny/reject - no app logins, no extra licenses for the 20 people who touch a campaign quarterly. Just faster decisions without the SaaS sprawl.

Real-World Use Cases That Don't Put People to Sleep

1. Large Donor Onboarding Without the Panic

Nonprofits: When Better Giving flags a $50k+ donation, ApproveThis automatically:

• Routes to Development Director + Finance for gift agreement review
• Pushes to Legal if restricted funds apply
• Auto-approves under $5k donations to reduce bottleneck

Actual benefit: The American Red Cross chapter in Austin reduced donor acknowledgment time from 11 days to 38 hours using similar thresholds.

2. Corporate Matching That Doesn't Ghost Employees

Enterprise example: When employees donate via Better Giving during quarterly matches, ApproveThis:

• Validates employment status against HRIS data
• Routes to department budget owners if match exceeds $500
• Auto-deposits matches under $100 without manual review

Hidden win: Southwest Airlines' charity arm cut payroll deduction errors by 72% after implementing approval gates.

3. Grant Disbursements That Keep Nonprofits Compliant

Foundations using Better Giving for grant applications can set up:

• Multi-step reviews by program officers + finance
• Auto-denial if applicants miss 501(c)(3) documentation
• Deadline-based escalations to prevent grant committee logjams

Setting This Up Without Losing Your Mind

Connect Better Giving to ApproveThis in 3 steps even your least techy board member could handle:

1. Zapier Handshake: Create a Zap that triggers on Better Giving's "New Donation" event
2. Map Data Fields: Pull donation amount, donor info, restrictions into ApproveThis request form
3. Set Approval Logic: Build rules like "Route donations over $10k to CFO + Development VP"

Pro tip: Use ApproveThis' Calculated Fields to auto-flag donations that hit 80% of campaign goals - perfect for triggering executive alerts.

Department-Specific Wins

Development Teams

Stop chasing signatures on gift agreements. Set approval thresholds in ApproveThis that:

• Auto-route restricted gifts to program leads
• Require dual approval for donor-advised funds
• Sync approved gifts to Salesforce/DonorPerfect through Zapier

Finance Teams

Kill spreadsheet hell with:

• Auto-generated audit trails for every approved transaction
• Custom fields that validate donation against budget line items
• Delegated approvals when Controllers are OOO (no more "I was on PTO" excuses)

Operations Teams

Forget about being the approval police. Instead:

• Set SLA alerts if approvals stall
• Generate real-time reports on approval bottlenecks
• Auto-archive completed requests to Box/Dropbox

Features You'll Actually Use

Email-Based Approvals

Board members aren't logging into some new portal. They click approve/reject in email - done. ApproveThis tracks it all same as in-app actions.

Vacation Delegation

CFO at a summit in Davos? Approval authority temporarily shifts to COO without missing deadlines.

Threshold-Based Routing

Under $1k donations auto-approve. $1k-$5k need manager sign-off. $5k+ escalate to execs. Set it once, forget about micromanaging.

Why This Isn't Just Another Integration

Most approval tools treat donations like any other transaction. We don't. ApproveThis + Better Giving specifically helps with:

• Donor privacy compliance (GDPR/HIPAA fields can trigger legal reviews)
• Recurring gift management (approve once, automate ongoing)
• Campaign-specific rules (Capital campaign vs annual fund approvals differ)

Example: A university using Better Giving for alumni donations set different approval chains for athletics vs scholarship gifts. Development officers save 6 hours/week not manually sorting requests.

Getting Started Without the Sales Circus

If you're using Better Giving and have Zapier access:

1. Grab an ApproveThis trial (no CC required)
2. Use pre-built templates for donation approvals
3. Invite approvers via email - no new logins needed

Or book a 12-minute demo showing how Habitat for Humanity automated $28M in restricted gift approvals.

The Bottom Line

ApproveThis + Better Giving via Zapier isn't about flashy features. It's about eliminating the 37 approval-related emails you got today. The kind of integration that works quietly in the background while you focus on actual fundraising.

Either keep pasting donation details into Slack threads hoping someone responds... or fix it before your next campaign launch. Your call.