ApproveThis manages your Scout Talent :Recruit Integration approvals.

When Hiring Meets Approval Magic

Let’s be real – nothing kills the high of finding the perfect candidate like realizing you need four signatures just to send an offer letter. HR teams using Scout Talent: Recruit already know how to find unicorn hires. But between budget sign-offs, compliance checks, and making sure Karen from Legal isn’t on vacation, actually getting someone hired feels like running a gauntlet.

That’s where ApproveThis comes in. We’re not another HR tool. We’re the missing link that turns “offer accepted” into “onboarding started” without the approval purgatory. Connect both platforms through Zapier, and suddenly your recruiters aren’t playing middleman between five departments and a spreadsheet.

What Each Tool Does Best

Scout Talent: Recruit’s Superpower

Finding and managing candidates? Flawless. Automating job postings to screening to offer letters? Nails it. But when you need to:

• Get CFO approval for a salary above band
• Verify equity grants with the comp committee
• Confirm remote work setup budgets with IT

…that’s where things get stuck in forward-CC-all email chains.

Where ApproveThis Takes Over

We handle the bureaucratic sludge so your HR team doesn’t have to. Set rules like:

• “Any offer over $120k needs VP + Legal sign-off”
• “International hires auto-route to Compliance”
• “If approver doesn’t respond in 48hrs, escalate to their manager”

Plus, approvers can say yes/no right from their inbox – no logins, no hunting for Slack messages.

Why This Combo Works for Mid-Sized to Enterprise Teams

Companies between 50-5,000 employees get squeezed the hardest. You’re big enough to need real process, but small enough that “just ask the CEO” doesn’t scale. Here’s how the integration tackles that:

Use Case 1: The Fast-Growing Tech Startup

Scenario: Hiring 30 engineers this quarter. Offers often include equity and remote work stipends that need cross-department approvals.

Automation:

1. Candidate accepts offer in Scout
2. Zapier triggers ApproveThis to check if offer includes equity
3. If yes, route to CFO + Legal automatically
4. Once approved, auto-send onboarding docs through Scout

Result: Engineers get offer letters 3 days faster, Legal only gets looped in when actually needed.

Use Case 2: The Healthcare Provider

Scenario: Hiring nurses requires credential checks + budget approvals. Compliance is non-negotiable, but hiring delays mean overtime costs.

Automation:

1. Offer accepted in Scout
2. ApproveThis pings Credentialing team first
3. Only after verification does it route to Finance
4. Auto-denies if credentials expire within 6 months

Result: Zero offers sent without valid licenses, Finance doesn’t waste time on unvetted candidates.

Setting This Up Without Losing Your Mind

Zapier does the heavy lifting – no coding needed. Here’s the 5-minute version:

1. Connect Scout to Zapier: Use their Zapier integration
2. Choose Your Trigger: “Offer Accepted” is the big one
3. Map Critical Data: Salary, location, department from Scout → ApproveThis
4. Set Approval Rules: Use ApproveThis’ thresholds (e.g., “Route to CFO if > $150k”)
5. Add Post-Approval Actions: Update Scout, notify HRIS, trigger DocuSign

Pro tip: Use ApproveThis’ Calculated Fields to auto-flag offers needing special handling. Example: If (Salary + Signing Bonus) / 10 > Department Budget, require VP approval.

Features Your Team Will Actually Use

Beyond the basics, here’s where ApproveThis adds muscle:

Vacation Delegation

Karen in Legal taking a sabbatical? Approval tasks auto-reassign to her backup. No more “Waiting on Karen” statuses.

Approval Thresholds

CEOs love this: Set rules like “All engineering roles under $110k auto-approve” – frees up 60% of requests.

Cross-App Visibility

HR can see approval status in ApproveThis; hiring managers get updates in Scout. No switching tabs.

Why This Isn’t Just for HR

While we’re focusing on Scout for recruiting, the same setup works for:

Finance: Contract approvals from Salesforce → ApproveThis → NetSuite
IT: Jira ticket approvals → ApproveThis → ServiceNow
Operations: Vendor contracts in SAP → ApproveThis → Coupa

But today’s about hiring. Let’s stay focused.

Objections We Anticipate (And Shut Down)

“We have approval workflows in [Other Software].”
Cool. Do they natively integrate with Scout? Can approvers vote via email without a login? Do they auto-reassign when someone’s OOO? Thought so.

“Our process is too complex.”
We once built a 17-step approval for a biotech client. Conditional logic handled it. You’re probably not that special.

How to Start Cutting Approval Time Today

Option 1: Book a 15-minute demo. We’ll show you a live example using Scout data.
Option 2: Start a free trial, connect via Zapier, and annoy your CFO with how fast you get approvals.

Either way, stop letting bureaucratic sludge slow down hiring. Your future hires (and overworked HR team) will thank you.