ApproveThis manages your Corpay One Integration approvals.

When Bill Pay Meets Approval Power

Let’s be real: accounts payable teams aren’t exactly known for their adrenaline-pumping workflows. Between chasing down approvers, explaining why that $5k printer toner order needs three signatures, and fielding "Where’s my payment?!" emails, it’s a miracle anyone survives month-end close. Enter Corpay One and ApproveThis – the tag team that turns invoice approvals from a bureaucratic nightmare into something that almost feels…streamlined.

Why This Combo Works Like a Double Shot of Espresso

Corpay One handles the money moves – bill payments, expense tracking, all that financial jazz. ApproveThis? It’s the enforcer making sure nobody signs off on a $10k office chair without proper eyeballs on it. Together via Zapier, they automate the handoff between "We need to pay this" and "Actually, let’s make sure Karen in Legal sees it first."

Key thing your CFO will care about: ApproveThis approvers don’t need a Corpay One license. When your external contractor needs to greenlight a project expense? They get an email, click approve, and Corpay processes it – no added software costs. Same goes for cross-department reviews. Procurement team lives in SAP? Doesn’t matter. They approve via email like it’s 2024.

Real-World Use Cases That Don’t Suck

1. The "Why Did This Vendor Charge $12k Instead of $1k?" Alert

Template: Create approval requests for updated expenses

Scenario: Your marketing agency client submits a monthly retainer invoice. Usually $8k, this month it’s $14k. Corpay One catches the amount change → ApproveThis slaps an approval task on your controller’s dashboard and sends an email. No more surprise deductions because someone missed the fine print.

Who uses this: SaaS companies with fluctuating cloud costs, agencies managing client budgets, anyone who’s ever been burned by auto-renewal price hikes.

2. The "New Expense? Cool, Prove It’s Not a Party Budget" Workflow

Template: Create approval requests for new expenses

Scenario: Field tech buys a $900 replacement tool. Submits receipt via Corpay One mobile. ApproveThis routes it to their manager → if over $1k, auto-escalates to regional director. GPS data from the receipt? Attached automatically. Approval happens before the next shift starts.

Who uses this: Construction firms, logistics companies, healthcare providers with mobile staff – basically any industry where employees spend money off-site.

3. The "We’re Paying This, But Someone Explain the Weird Notes" Check

Template: Create approval requests for expense note updates

Scenario: Vendor invoice gets a last-minute note: "Urgent – expedited shipping fee." AP clerk adds comment in Corpay One. ApproveThis pings the procurement lead: "Hey, did you authorize this $500 rush charge?" Prevents "misc fees" from slipping through.

Who uses this: Manufacturers dealing with supply chain surprises, retailers during peak seasons, companies where shipping costs make or break margins.

Setup That Won’t Make You Want to Swear at Zapier

Connect Corpay One + ApproveThis in 15 minutes:

1. In Zapier, choose Corpay One as trigger app (pick your event: new expense, updated amount, etc.)
2. Map critical fields – amount, vendor, notes – to ApproveThis’s request form
3. Set approval rules: thresholds ($ amounts), approvers (individuals/groups), escalation paths

Pro tip: Use ApproveThis’s calculated fields to auto-flag expenses exceeding department budgets. Sales team’s offsite dinner shouldn’t tap into the IT upgrade fund.

Features Your Team Will Actually Use (Not Just Corporate Buzzwords)

Approval Thresholds: Let $50 office supply orders auto-approve. Anything over $5k needs CFO eyes. Corpay One processes payments based on these rules – no manual sorting.

Vacation Delegation: CFO out climbing Machu Picchu? Approval rights temporarily shift to COO. No more holding payments hostage because someone’s off-grid.

Real-Time Dashboards: AP team sees every invoice’s status without chasing people. Corpay One reconciliation happens faster because approvals are timestamped and audit-ready.

Who Wins Besides the Obvious (Your Sanity)

Finance Teams: Close books faster because approvals aren’t stuck in Slack purgatory. Corpay One’s reporting stays accurate – no phantom expenses waiting on signatures.

Department Heads: Marketing doesn’t have to beg AP to prioritize their vendor payments. Approvals route based on budget ownership, not who complains loudest.

External Vendors: Their invoices get approved faster because your client’s legal team isn’t fumbling with new software. Everyone gets paid on time without 47 follow-up calls.

Common Objections (And How to Shut Them Down)

"We already have approval workflows in our ERP." Cool. Now make them actually enforceable outside the finance team’s inner circle. ApproveThis works where your ERP doesn’t – email, Slack, carrier pigeon if needed.

"We don’t want more software." Your approvers don’t need another login. They click an email link, approve, done. Corpay One still does the actual payment processing – this just guards the gates.

Bottom Line: This Isn’t Just Automation, It’s a Force Field Against Stupid

ApproveThis + Corpay One via Zapier isn’t about replacing humans – it’s about letting them focus on actual fires instead of paperwork. When approvals take 3 days instead of 3 weeks, you’re not just efficient; you’re the team that actually gets projects shipped.

Ready to stop being the approval bottleneck? Register for ApproveThis or grab a demo. We’ll even show you how to set up the Corpay One integration while you finish your coffee.