ApproveThis manages your Earth Class Mail Integration approvals.

When Digital Mail Meets Smart Approvals

Let's be real - physical mail is the slowest part of any modern workflow. Earth Class Mail solves the scanning problem, but scanned documents don't pay invoices or approve contracts. That's where 92% of companies hit a wall: getting stakeholders to actually decide on what's in those PDFs.

ApproveThis plugs directly into that gap. When your mail gets digitized through Earth Class Mail, we turn those "Hey, can you look at this?" emails into structured approval processes with deadlines, escalation rules, and audit trails. No more chasing down execs in parking lots because their assistant forgot to forward a scanned invoice.

Why This Combo Works for Mid-Sized Companies

Companies between 50-5k employees get crushed by mail-based approvals because:

• Legal teams waste time printing/emailing contracts for wet signatures
• AP departments play CC tag on $50k vendor payments
• Compliance teams manually track document access

Earth Class Mail's scanning gives you the raw material. ApproveThis adds three things they don't:

1. Decision enforcement: Mandatory fields, approval thresholds, and conditional routing
2. Cross-team visibility: Real-time dashboards showing where every mail item is stuck
3. No license tax: Approvers only need email - critical when working with external partners

Real Workflows We Automate

1. Instant Approval Triggers on Scanned Mail

The Problem: Your accounting team receives 200+ paper invoices monthly. By the time they're scanned and emailed, approvers ignore them until vendors start calling.

The Fix: Earth Class Mail scans the invoice → Zapier detects new scan → ApproveThis creates approval request with:

• Auto-calculated due date (Net 30 terms? Deadline set to 25 days from scan date)
• AP team commentary added via web form
• Escalation to CFO if not approved in 72hrs

Who Uses This: Construction firms approving change orders, healthcare providers processing patient paperwork.

2. Post-Approval Actions That Actually Do Something

The Problem: Approved mail items still require manual entry into ERPs or CRMs. Denied requests get lost in email threads.

The Fix: When an ApproveThis decision happens:

• Approved vendor payments → Auto-create Bill.com payment batch via API
• Denied contract revisions → Generate Asana task for legal team review
• Expired requests → Send Slack alert to operations director

Who Uses This: Insurance agencies processing claims, edtech companies handling enrollment forms.

Industry-Specific Wins

Legal Services

Law firms receive sensitive documents daily. With this integration:

• Client intake forms get routed to paralegals first, then attorneys
• Court filings auto-archive to Clio after partner approval
• Malpractice insurance docs require two partner sign-offs

Healthcare

Medical offices reduce patient onboarding friction:

• Scanned insurance cards trigger eligibility checks
• Approved referrals auto-schedule in Athenahealth
• HIPAA-compliant audit trails for all document access

Setting This Up Without IT Involvement

Step 1: Connect Zapier to both Earth Class Mail and ApproveThis (15 minutes)

Step 2: Choose trigger events:

• "New Scan Completed" from Earth Class Mail
• "Request Approved/Denied" from ApproveThis

Step 3: Map critical data fields:

• Earth Class Mail's scan date → ApproveThis due date
• ApproveThis decision comments → CRM activity notes

Pro Tip: Use ApproveThis' calculated fields to auto-set deadlines based on mail type (e.g., +5 days for invoices, +24hrs for client contracts).

Team-Specific Benefits

Finance Teams

Cut invoice approval cycles from 14 days to 48hrs by:

• Auto-routing bills over $10k to department heads
• Applying early payment discounts automatically
• Generating month-end reports for auditors

Operations Managers

Track physical mail KPIs like:

• Average approval time per mail type
• Department-level backlog trends
• Vendor response times

Compliance Officers

Maintain airtight records with:

• Immutable approval timestamps
• Document access logs
• Auto-archiving to Box/Dropbox after decisions

Why This Isn't Just Another Zap

Most Zapier integrations just move data. This combo actually changes behavior:

• Approvers can't "forget": Vacation delegation covers absentees
• No more override requests: Thresholds auto-approve small expenses
• External parties participate: Clients approve docs without Earth Class Mail logins

Example: A manufacturing company reduced equipment purchase approval time from 3 weeks to 4 days by auto-routing scanned PO requests based on dollar value and department budgets.

Getting Started Without the BS

We know you're busy. Here's the no-fluff version:

• Free Trial: ApproveThis offers 14-day access (no CC required)
• Template Library: Pre-built Zaps for common mail approval scenarios
• Support: 24hr onboarding response time for companies >100 employees

If you forward more than 5 scanned documents daily for approvals, this integration pays for itself in 47 days (based on average 2023 customer data).

Final Thought: Paper Cuts Are Optional

Earth Class Mail handles the scanning. ApproveThis handles the deciding. You handle scaling your business without the approval bottlenecks.

Book a 12-minute demo to see how we automate mail-based approvals specifically for your industry. Or be brave and start a free trial - we don't make you talk to sales first.