ApproveThis manages your net2rent approvals.

Why Combine ApproveThis and net2rent?

Property managers face relentless demands: bookings change, cancellations happen, and every decision impacts revenue and guest satisfaction. net2rent excels at managing rentals across channels, but approvals often create bottlenecks. ApproveThis cuts through the noise by automating decision-making workflows. Together, they turn reactive processes into proactive systems.

This integration isn’t about adding complexity – it’s about creating visibility. When a $5,000 booking gets confirmed, who verifies compliance with deposit policies? When a last-minute cancellation occurs, who approves refund exceptions? Manual follow-ups delay resolutions. By connecting net2rent’s operational data with ApproveThis’s structured approvals, teams enforce consistency while adapting to real-time needs.

How net2rent Benefits from Approval Automation

net2rent handles inventory distribution and reservation logistics, but financial controls and policy exceptions often live in email threads. ApproveThis adds guardrails without slowing down operations:

• Financial Oversight: Auto-escalate bookings above $10K for CFO review
• Policy Enforcement: Require dual approvals for off-platform refunds

Unlike clunky built-in approval modules, ApproveThis works across departments. Your housekeeping coordinator can approve maintenance requests without needing full net2rent access. Partners like cleaners or property owners review tasks via email – no logins required.

Four Ways to Automate Critical Processes

1. Cancellation Refund Approvals

When a guest cancels a non-refundable booking, emotions run high. Frontline staff need clear guidelines but often lack authority to make exceptions. Connect net2rent’s cancellation trigger to ApproveThis via Zapier to:

• Route refund requests to regional managers based on property location
• Attach net2rent booking details automatically to approval requests
• Set 24-hour response deadlines to meet guest service SLAs

Example: A boutique agency reduced refund processing time from 72 hours to 8 hours by using approval thresholds – partial refunds under $200 get auto-approved, larger amounts escalate to management.

2. Compliance Checks for Confirmed Bookings

High-season bookings sometimes exceed local occupancy limits. Create approval workflows that:

• Flag reservations exceeding property capacity
• Require safety certification renewals before approving bookings
• Sync approved bookings back to net2rent with special rate codes

Example: A coastal rental company avoids fines by automatically requiring fire marshal inspections for any booking with 10+ guests. ApproveThis routes the request, attaches the inspection checklist, and updates net2rent once cleared.

3. Task Accountability for Maintenance

Broken HVAC during peak season? Approval requests often stall because managers miss emails. By creating net2rent tasks directly from ApproveThis decisions:

• Convert approved repair requests into prioritized work orders
• Attach vendor quotes and approval rationale within task comments
• Update guests automatically when tasks reach “completed” status

Example: A ski chalet manager reduced emergency repair times by 40% by linking approval decisions to net2rent’s task due dates. Technicians receive SMS alerts through ApproveThis’s email-to-SMS gateway.

4. Payment Releases with Audit Trails

Owner payouts require precise documentation. Automate payment creation in net2rent only after approvals:

• Require photos of completed repairs before releasing contractor payments
• Attach cleaning inspection reports to owner payout records
• Export approval timestamps for monthly reconciliation

Example: A property management firm handling 200+ units uses calculated fields to auto-approve payments under $500 if the vendor has 4.8+ ratings. Disputes dropped 65% year-over-year.

Implementation Made Simple

Setting up the integration takes under 30 minutes:

1. Map Critical Events: Identify which net2rent triggers (new booking, cancellation) require approvals
2. Build Approval Paths: Use ApproveThis’s drag-and-drop workflow designer to set approvers, thresholds, and escalation rules
3. Test with Real Data: Run a cancelled booking through the flow to ensure refund approvers receive all necessary context

Pro Tip: Start with one workflow (e.g., high-value booking approvals) before expanding. Use Zapier’s built-in filters to avoid spamming approvers with minor requests.

Cross-Functional Benefits

Operations Teams

Frontline staff stop playing approval detective. A housekeeping supervisor gets automatic alerts when a cleaning request exceeds budget, approves it via email, and sees the updated task in net2rent – no back-and-forth calls.

Finance Departments

Controllers gain real-time visibility into pending liabilities. Instead of chasing down paper trails, they export ApproveThis reports showing all approved payables ready for net2rent sync. Multi-property budgets stay intact.

Owner Relations

Property owners appreciate transparent communication. Share a branded ApproveThis portal showing approved maintenance requests and associated costs. No more surprise deductions from their net2rent statements.

Key Features That Make It Work

ApproveThis isn’t just another approval tool. Features tailored for rental management:

• Vacation Overrides: Auto-reassign approvals when managers travel – critical in 24/7 rental ops
• Mobile-Friendly: Approvers can review net2rent booking snapshots and respond from any device
• Conditional Routing: Send lakehouse bookings to the waterfront manager, city condos to urban ops

Getting Started

Ready to eliminate approval chaos? Start your ApproveThis trial and connect it to net2rent via Zapier. For complex setups, request a customized demo showing how to automate your specific workflows.

Remember: Your net2rent users won’t need additional ApproveThis licenses. Guest approvers (contractors, owners, inspectors) interact via email – no new logins or training required.