
ApproveThis manages your Otter Waiver Integration approvals.
April 17, 2025
Integration Category: Productivity
When Digital Waivers Meet Approval Automation
Let's get real: waivers suck. Not the liability protection part – that's great. The part where you're chasing down signatures, manually verifying entries, and playing email tag with managers when someone new signs up. Otter Waiver already makes the front-end smoother than a freshly Zambonied ice rink. But what happens after the "I agree" click? That's where 87% of the administrative headache begins.
ApproveThis isn't here to replace your waiver system. We're the muscle that handles everything after the signature. When you connect these two through Zapier, you're not just automating paperwork – you're creating a compliance machine that works while your team sleeps.
Why This Combo Hits Different
Most approval tools treat every request like a generic to-do. We know your waiver workflows have specific teeth:
- The "Oh Crap" Factor: High-risk activities need instant manager eyes-on
- Seasonal Surges: Summer camps don't care that your CFO is at Burning Man
- External Partners: Contract instructors shouldn't need your internal systems
Otter Waiver captures the data. ApproveThis handles the human decisions. Together, they solve the three big lies of waiver management:
"I approved that yesterday!" → Timestamped audit trails
"Wasn't that automatic?" → Conditional approval rules
"Check with legal first" → Parallel legal team routing
Real Workflows for Actual Humans
1. The Check-In Chokepoint
Picture this: 200 kids arrive at swim camp. Your staff scans QR codes. Otter Waiver pings ApproveThis. Now:
- Medical flags auto-route to nurses
- Under-18 check-ins need dual approval
- VIP clients skip the queue entirely
Who Needs This: Fitness chains with tiered memberships, university rec programs, franchise operators
Pro Move: Set approval thresholds so routine check-ins auto-clear, while exceptions get flagged. Your managers only see what matters.
2. New Signee Spaghetti
Every new waiver signup becomes:
1. CRM entry
2. Billing check
3. Facility access request
4. Liability review
Connect the apps and ApproveThis becomes the air traffic controller:
- Sales gets notified if premium members sign
- Accounting verifies payment terms
- Operations approves facility access
...all before the welcome email sends
Who Needs This: Adventure tourism operators, medical trial coordinators, B2B event planners
Setup That Doesn't Require a PhD
If you can make a TikTok, you can connect these systems:
- Create a Zapier account (free tier works)
- Choose Otter Waiver as trigger (new check-in/signee)
- Select ApproveThis action (create request)
- Map waiver data to approval fields
Key configuration tips:
- Use calculated fields to flag high-risk activities
- Set vacation delegates for seasonal approvers
- Enable email approvals for external partners
Biggest time-saver? ApproveThis doesn't require approvers to have Otter Waiver logins. Your rock-climbing instructors can approve waivers from their Gmail. No new passwords, no training.
Department-Specific Wins
Operations Teams
Stop being the human API between systems. Real example:
A kayak rental shop auto-approves routine waivers but routes any customer with:
- Past incident reports → Manager review
- Group bookings >10 people → Safety lead
- Alcohol permits → Legal team
All while tracking SLA compliance in dashboards.
Legal & Compliance
Create parallel approval paths:
1. Standard waiver → Auto-approved
2. High-risk activity → Legal eyes
3. International clients → Regional counsel
Version control becomes obsolete when every approval is tied to specific waiver terms.
Customer Success
Here's the secret: Fast approvals = happy customers. Connect ApproveThis to your help desk:
Waiver approved → Auto-send facility access pass
Approval delayed → Trigger "We're on it!" SMS
Denied request → Route to retention specialists
What You're Not Paying For
We know budget talks are coming. Here's where this combo saves real cash:
- No duplicate licenses: Approvers only need ApproveThis access
- Zero training overhead: Email approvals work for technophobes
- Auto-compliance: Reduces audit prep by ~18 hours/month
Plus, Zapier handles the updates. When Otter Waiver adds new fields, your integrations adapt without developer tantrums.
Cool Features You'll Actually Use
Beyond basic approvals, this setup unlocks:
Approval Thresholds: Auto-approve waivers under $500 liability
Delegation Chains: Summer interns → Managers → Regional directors
Dynamic Routing: Send alcohol waivers straight to your beverage license holder
And yes, it works with your existing tools. Approved waiver? Auto-create:
- CRM contacts
- Accounting entries
- Facility access badges
The Bottom Line
This isn't about replacing Otter Waiver. It's about weaponizing it. Every waiver becomes:
- An approval trigger
- A compliance check
- A customer experience moment
And you? You get to stop being the approval middleman. Setup takes 23 minutes (we timed it). The ROI starts when your first auto-approved waiver clears before the customer refreshes their inbox.
Get Started with ApproveThis or schedule a live demo to see how approval automation actually works when it's built for humans.
Integrate with Otter Waiver Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for Otter Waiver
Suggested workflows (and their Zapier components) for Otter Waiver
Create approval requests for new check-ins
When a participant checks in via Otter Waiver, this integration creates an approval request in ApproveThis. It streamlines the check-in process by ensuring every entry is formally approved. *Note: Configure approval thresholds in ApproveThis as needed.*
Zapier Components

Trigger
CheckIn
Triggers when a participant checks-in
Action
Create Request
Creates a new request, probably with input from previous steps.
Create approval requests for new signees
When a new signee is added in Otter Waiver, this integration sends an approval request through ApproveThis. It helps manage waiver processes efficiently by redirecting new signees into a structured approval workflow. *Note: Ensure ApproveThis approver settings are properly configured.*
Zapier Components

Trigger
New Signee
Triggers when a new signee is created.
Action
Create Request
Creates a new request, probably with input from previous steps.
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