ApproveThis manages your Virtual Summits Software Integration approvals.

When Approval Chaos Meets Virtual Event Mayhem

Let's be real - organizing virtual summits is like herding cats while juggling flaming torches. Between speaker confirmations, VIP attendee approvals, and last-minute sponsorship deals, your team's approval processes probably look like a Slack thread gone rogue. That's where pairing Virtual Summits Software with ApproveThis changes the game.

We're not talking about another "integration" that creates more busywork. This combo acts like a bouncer, accountant, and project manager rolled into one - automatically validating registrations, vetting purchases, and keeping stakeholders in the loop without endless email chains.

Your New Approval Playbook for Virtual Events

Here's how mid-sized companies actually use this integration to stop playing approval whack-a-mole:

Use Case 1: No More Fake Attendees Ghosting Your Events

Marketing agencies running client summits use this automation like a spam filter on steroids. When someone registers through Virtual Summits Software:

• Auto-check if they're using a work email (not Gmail69@...)
• Verify against existing CRM contacts
• Flag high-value attendees for special treatment

Real impact: One cybersecurity firm reduced no-shows by 40% by automatically requiring manager approval for anyone registering with personal email addresses. Approvers just clicked "Approve" in their inbox - no logins, no drama.

Use Case 2: Killing Revenue Leaks in VIP Sales

Event management companies love this for upscale summits where a single VIP ticket can cost $5k+. The integration:

• Flags purchases over set thresholds
• Requires dual approval for discounts
• Auto-adds approved buyers to premium nurture sequences

Cold hard numbers: A SaaS company prevented $28k in revenue loss last quarter by automatically requiring CFO approval for any custom payment plans.

Why Your Team Leads Will Actually Use This

Marketing Teams: Stop losing speakers to approval delays. Set up auto-approvals for known influencers while routing new presenters through a quick 2-step vetting.

Finance Teams: Get purchase approvals tied directly to summit revenue data. Bonus - automatic escrow checks for big sponsorships using ApproveThis' calculated fields.

Ops Teams: Finally get visibility into whose "urgent" request is actually blocking progress. The dashboard shows exactly which approvals are bottlenecking event prep.

Setting This Up Without Tech Headaches

Here's the cheat code:

1. Connect both apps to Zapier (takes 3 minutes)
2. Choose your trigger: New attendee or purchase in Virtual Summits Software
3. Map critical data to ApproveThis fields (Pro tip: Use calculated fields for automatic discount thresholds)
4. Set approval rules - we recommend starting with single approver then adding complexity

The magic sauce? Approvers don't need Virtual Summits logins. External sponsors or client stakeholders can approve directly from their email while you maintain control.

Approval Features Your Team Will Steal

While the integration does heavy lifting, these ApproveThis features seal the deal:

Approval Escalations: When a speaker contract approval sits too long, automatically bump it to their manager. No more awkward follow-ups.

Conditional Routing: Send VIP ticket purchases to finance AND the events team simultaneously. Get parallel approvals instead of waiting in line.

Delegation: Approvers OOO? Responsibilities auto-shift without breaking workflows. Critical for time-sensitive summit deadlines.

The Bottom Line for Growth-Focused Teams

Companies using both platforms report:

- 65% faster speaker onboarding
- 22% higher sponsor satisfaction
- 8 hours/week saved on approval tracking

This isn't about doing more approvals - it's about doing smarter approvals. The kind that actually prevent fires instead of just putting them out.

Ready to Ditch Approval Spreadsheets?

If your team's still forwarding registration spreadsheets for "approval" or losing track of sponsorship deals in Slack DMs, it's time to upgrade. Zapier makes the tech part easy - the real win is getting back to creating killer events instead of chasing signatures.

Get Started with ApproveThis (free for 14 days) or book a customized demo to see exactly how this works for virtual summits.

P.S. Our sales team doesn't do high-pressure tactics. Just quick, specific answers about whether this would work for your approval headaches.