ApproveThis manages your Teem approvals.

When Meeting Rooms Meet Approval Chains

Let's be real - nobody became facility manager because they love chasing down signatures for chair replacements or arguing with marketing about who approved that 3AM conference room booking. Teem handles the physical logistics of your workspace like a champ, but when you bolt on ApproveThis' approval automation through Zapier? Now you're running a workplace where every request, check-in, and work order gets processed faster than your coffee machine during Monday standup.

Why This Combo Works Like a Master Key

Teem tracks butts in seats and rooms in use. ApproveThis tracks who said yes to which request and when. Connect them through Zapier, and you've basically created an automatic paper trail for every physical move your company makes. Facilities teams get audit-ready records, department heads maintain control without micromanaging, and approvers can handle requests directly from their inbox without learning new software.

The kicker? ApproveThis approvers don't need Teem licenses. Perfect for getting quick sign-offs from external vendors or executives who shouldn't need full access to your room booking system just to approve a $500 AV upgrade.

Real-World Fixes for Actual Workplace Headaches

1. The "Who Approved That?!" Preventer

Picture this: Your sales team books the main conference room through Teem for a client workshop. With the integration, that booking automatically triggers an approval chain in ApproveThis checking three things - budget allocation, AV needs, and catering spend. The CMO gets the request in email, clicks approve, and Teem updates the room calendar with all requirements. No more surprise sushi platters charging through accounting.

2. Visitor Management That Doesn't Creep Security Out

When external contractors check in via Teem's Lobbyconnect, ApproveThis can auto-generate approval requests for facility access based on their clearance level. Security team approves door permissions in ApproveThis, which feeds back to Teem to print timed access badges. All without someone manually cross-referencing spreadsheets.

3. Maintenance Requests That Actually Get Maintained

Employee submits a broken AC report in Teem → ApproveThis routes it to facilities manager → If repair estimate exceeds $1k, auto-escalates to CFO → Approval triggers work order in Teem. No more sticky notes on the maintenance guy's locker.

Setup That's Simpler Than Your Morning Routine

1. Connect Teem and ApproveThis through Zapier (takes about 4 minutes)
2. Choose your trigger (new event booking, visitor check-in, etc.)
3. Map Teem's data to ApproveThis' approval fields
4. Set approval rules (thresholds, escalations, etc.)
5. Test with a real request - try approving via email while pretending to be on vacation

Pro tip: Use ApproveThis' calculated fields to auto-flag requests that exceed Teem room capacities or budget limits.

Department-Specific Wins

Facilities Teams

Auto-route maintenance approvals based on urgency levels. Get automatic backup approvers when your maintenance manager is elbow-deep in a broken elevator. Track repair costs against budgets in real-time.

HR/Office Managers

New hire starting? Teem desk booking triggers IT equipment approvals. Visitor approvals sync with security systems. All with full compliance trails for audits.

Event Planners

Room bookings auto-check against department budgets. Catering requests get dual approvals (manager + legal for contracts). Post-event, get automatic reports comparing initial approvals to actual spend.

Why This Beats Manual Approvals

Teem tells you the what/when/where. ApproveThis handles the who/how. Together through Zapier, they answer:

• Was this $10k AV setup actually approved?
• Who OK'd the after-hours building access?
• Why does facilities keep exceeding their budget?

Bonus: ApproveThis' vacation delegation means no more "Waiting on Bob's approval" emails when Bob's hiking the Andes.

When to Consider This Integration

If your company:

• Has more meeting rooms than sanity points by Wednesday
• Manages multiple locations or hybrid teams
• Deals with external vendors or clients needing facility access
• Faces audit requirements for physical space usage

...then yes, this integration will likely pay for itself in saved Tylenol costs alone.

The Nuts and Bolts You Care About

ApproveThis brings to the table:

- Approval thresholds that auto-approve small requests but flag big spends
- Conditional routing so HVAC emergencies skip the queue
- Email approvals that work even for non-desk staff
- Real-time dashboards showing pending facility requests

Teem contributes:
- Accurate room/desk usage data
- Visitor management system
- Maintenance request tracking
- Space utilization analytics

Combined through Zapier, they create closed-loop processes where every physical change ties back to proper approvals.

Getting Started Without the Headache

1. Sign up for ApproveThis (free trial available)
2. Connect your Teem account via Zapier
3. Start with one workflow - visitor approvals work well
4. Gradually add complex rules as your team adapts

Most teams see full adoption within 2-3 weeks. The secret? ApproveThis works through email so even non-techies can participate without training.

Bottom Line for Grown-Up Companies

If you're managing 50+ employees across multiple locations, manual approval processes aren't just annoying - they're risky. The Teem/ApproveThis integration through Zapier gives you enterprise-grade control without enterprise-level complexity. Track who approved what facility change, automate routine sign-offs, and finally get visibility into how workplace decisions get made.

Ready to stop playing approval whack-a-mole? Get started or schedule a demo to see how painless approval automation can be.