ApproveThis manages your Todoist Integration approvals.

Let’s get real: Todoist is killer for organizing tasks, but when it comes to approvals? You might as well be tracking sign-offs with carrier pigeons. Teams end up drowning in Slack pings, forwarded emails, and that one guy who always forgets to click “approve.” Enter ApproveThis – the missing layer that turns Todoist from a to-do list into a controlled, audit-ready workflow engine. And no, your approvers don’t need another software license to make it work.

The Unsexy Truth About Task Management

Todoist shines at helping teams do work, not approve work. Marketing needs legal to sign off on that campaign brief. Procurement requires three department heads to greenlight a vendor. HR’s onboarding checklist? It’s stuck because someone’s OOO. ApproveThis fixes the “who said yes” black hole with:

• Role-based approval chains (no more guessing who’s next)
• Automatic escalations when deadlines loom

Connect them via Zapier, and suddenly Todoist tasks trigger approvals, approvals trigger new tasks, and everyone stays in their lane without micromanaging.

Real-World Use Cases That Don’t Suck

This isn’t about “streamlining synergies.” It’s about fixing specific headaches for teams who’ve outgrown manual approvals:

1. The “Done ≠ Approved” Problem (For Quality-Centric Teams)

Creative agencies, manufacturing, anyone shipping client work: A task marked complete in Todoist should not equal “good to go.” With ApproveThis, Zapier auto-creates an approval request when Todoist tasks are checked off. Example: A design team completes “Finalize Client Website” in Todoist → Legal and the client lead get an ApproveThis email to review before launch. Denied? It routes back as a Todoist task with comments. No more “I thought someone else checked it!”

2. Project Kickoffs Without the Committee Meetings

New Todoist project for a $50K spend? Finance needs to vet budgets before tasks go live. Use ApproveThis’ thresholds: Projects under $5K auto-approve. Over that? Require CFO + department head sign-off before the Todoist project becomes active. Cuts approval time from days to hours.

3. Post-Approval Task Spawning (Because Accountability Matters)

Procurement teams love this: Approve a vendor contract in ApproveThis → Zapier auto-adds “Sign SOW,” “Schedule Kickoff,” and “Update Vendor DB” tasks to Todoist. No dropped handoffs. Even better: Approvers get Todoist task invites without needing a paid seat. Perfect for external partners.

The Hidden Perks Your Team Will Steal

Beyond the basics, this combo solves niche but brutal problems:

Vacation Chaos: ApproveThis auto-reassigns approvals if someone’s OOO. No more digging through out-of-office replies to find a backup.

Audit-Proof Paper Trails: That time-sensitive edit request from Legal? It’s tied to the original Todoist task in ApproveThis’ logs. No more “he said/she said” during compliance reviews.

Budget Triggers: Example: A Todoist task estimates $20K for a trade show. ApproveThis calculates total approved spend across projects and blocks requests that exceed quarterly limits. CFOs sleep better.

Setting This Up Without Overpaying Zapier Experts

If you can send a Slack message, you can build this integration:

1. Grab your ApproveThis and Todoist accounts
2. In Zapier, choose “New Completed Task” in Todoist as the trigger
3. Map critical task data (project name, due date, comments) to ApproveThis’ “Create Request” action
4. Set approval rules in ApproveThis: Who approves based on project type, dollar amounts, or custom fields

Pro Tip: Use ApproveThis’ calculated fields to auto-flag high-priority requests. Example: Todoist tasks tagged “Urgent” get routed to approvers with <48hr SLA.

Team-Specific Wins (Because Sales vs. IT Have Different Drama)

Marketing/Creative: ApproveThis + Todoist stops last-minute “rework” fire drills. All feedback is logged against the original task, version control included.

IT/DevOps: Infrastructure change requests in Todoist? Require senior engineer approvals before tasks hit sprint boards. Auto-deny anything missing risk assessments.

Finance: PO approvals with real-time budget checks. ApproveThis blocks requests that blow departmental limits, then pings Todoist to update forecast tasks.

The Bottom Line (No Fluff Edition)

Todoist keeps work moving. ApproveThis keeps work compliant. Together, they’re for teams tired of:

• Chasing down approvers across 12 tools
• Guessing if that task was client-approved or just marked done
• Explaining to auditors why there’s no paper trail

If your approval process involves phrases like “Check your email from Tuesday” or “I thought that was your job,” it’s time to upgrade. Register for ApproveThis, connect your Todoist, and finally get tasks from “done” to “done right.” Or keep playing approval whack-a-mole – we hear that’s a great use of $150k/year salaries.