ApproveThis manages your Payhere Integration approvals.

Why Combine ApproveThis with Payhere?

Businesses using Payhere gain an edge with seamless payment processing and digital storefronts. But when financial decisions require team collaboration – like approving large transactions or custom subscription terms – manual processes create bottlenecks. This is where ApproveThis transforms operations. By connecting Payhere to ApproveThis via Zapier, companies automate approval chains while maintaining strict financial controls. The result? Faster decisions, fewer errors, and transparent audit trails.

Key Business Benefits

This integration solves three critical challenges:

• Eliminate Payment Approval Delays: Auto-convert Payhere transactions into tracked approval requests
• Prevent Revenue Leakage: Enforce spending limits and multi-layer sign-offs before processing payments

For example, marketing agencies can automatically flag client payments exceeding contracted budgets, while SaaS companies gain oversight on custom enterprise subscription changes. Approval logic in ApproveThis acts as a safeguard, ensuring no payment processes without proper validation.

Real-World Use Cases

1. Instant Approval Chains for High-Value Payments

When Payhere receives a payment, ApproveThis can:

• Route transactions above $5K to CFO review
• Require project manager confirmation for client retainers

Industry Example: A web development firm uses Payhere deposits to trigger approval workflows. Their ApproveThis setup automatically escalates any payment exceeding the client's prepaid credit limit. Development teams only begin work after financial approval – preventing scope creep and payment disputes.

ApproveThis Advantage: Approval thresholds automatically approve small transactions while flagging exceptions, reducing manual review by 62% (based on aggregate customer data).

2. Subscription Cancellation Recovery Workflows

When a Payhere subscription cancels, ApproveThis initiates:

• Customer success team alerts with renewal approval authority
• Discount approval processes for at-risk accounts

Industry Example: A fitness studio using Payhere memberships triggers retention offers when cancellations occur. Their ApproveThis workflow lets front desk staff approve 15% discounts instantly, while larger offers require manager review. This balance of speed and control reduced cancellations by 28% in Q1 trials.

ApproveThis Advantage: Vacation delegation ensures backup approvers handle requests during time-offs, preventing workflow stalls.

3. Client-Specific Payment Plan Approvals

New payment plans in Payhere often require internal consensus. ApproveThis adds:

• Legal team review for extended payment terms
• Automated sales commission calculations during plan approvals

Industry Example: An equipment rental company approves custom Payhere payment schedules through ApproveThis. Sales reps propose terms, which trigger parallel approvals from finance and operations teams. Approved plans sync to Payhere in 12 seconds average – 83% faster than manual entry.

ApproveThis Advantage: Calculated fields auto-apply late fee policies and tax rules during approval reviews.

Implementation Guide

Step 1: Connect Payhere + ApproveThis via Zapier
Choose triggers like "Payment Received" or "Subscription Cancelled" in Payhere.

Step 2: Map Approval Logic
In ApproveThis, set rules like:
- Auto-approve payments under $1K with valid client tokens
- Escalate custom payment plans to department heads

Step 3: Configure Notifications
Approvers receive email links to review requests – no Payhere login required. Status updates sync back to Payhere notes automatically.

Cross-Team Advantages

Finance Teams

Real-time dashboards show pending payment approvals alongside cash flow projections. Multi-tiered approvals prevent unauthorized expenditures without slowing routine transactions.

Sales Teams

Propose custom Payhere payment terms with built-in commission tracking. Approval statuses visible in CRM tools eliminate "check-in" emails.

Customer Success

Approve retention offers or payment extensions directly from service tickets. All decisions automatically log in Payhere for audit compliance.

Critical Differentiation

Unlike native Payhere permissions, ApproveThis provides:

• External Client Approvals: Vendors or clients can approve requests without Payhere licenses
• Conditional Routing: Send requests based on payment type, client tier, or product category

A regional bank using this integration reduced payment exception handling from 14 hours to 2 hours weekly by letting business clients approve large ACH transactions via email.

Getting Started

Businesses using Payhere typically launch their first approval workflow in 3 days:

1. Identify 2-3 high-risk payment scenarios (e.g., custom contracts)
2. Build parallel approval paths in ApproveThis
3. Test with 1-2 team members before org-wide rollout

ApproveThis offers free workflow templates for common Payhere integrations, including subscription renewals and client onboarding sequences.

Final Insights

Pairing Payhere's payment agility with ApproveThis' approval rigor creates a financial control system that scales. Teams maintain oversight without micromanaging transactions, while clients experience faster payment processing with clear accountability.

Next Steps:
- Register for ApproveThis (free 14-day trial)
- Book a custom demo showing Payhere integration scenarios