ApproveThis manages your Airparser Integration approvals.

Why This Integration Isn’t Just Another “Automation” Gimmick

Let’s cut through the noise: most software integrations promise efficiency but deliver extra steps. This one’s different. When you connect ApproveThis and Airparser via Zapier, you’re not just linking tools – you’re closing the gap between data intake and decision-making. Think less “waiting for someone to open that PDF” and more “automatic approvals before your coffee gets cold.”

Airparser does the heavy lifting of extracting data from invoices, contracts, or any document dump your team deals with. ApproveThis then takes that structured data and runs it through your exact approval rules. No manual forwarding. No “did you check the latest version?” slack threads. Just clean handoffs between systems that normally hate talking to each other.

Who Actually Benefits From This? (Spoiler: More Teams Than You’d Think)

This isn’t just for your overworked finance team. We’ve seen operations teams slash vendor onboarding time by 60%, marketing departments approve campaign budgets before lunch, and HR teams automate offer letter approvals without leaking salary details. The trick? Both platforms handle sensitive data without turning your approvers into IT helpdesk tickets.

Real-World Scenarios That Don’t Suck

Procurement Teams: Supplier sends a PDF quote? Airparser grabs the pricing, delivery terms, and SLAs. ApproveThis routes it to legal, then purchasing, then gets CFO sign-off if over $50k – all before the supplier follows up.

Sales Ops: New client contract parsed by Airparser triggers a compliance review in ApproveThis. Legal checks red flags, finance confirms payment terms, deal desk enables the account – without the VP of Sales having to chase 3 departments.

Facilities Management: Maintenance invoice extraction → automatic approval if under $1k via ApproveThis’ thresholds. Over budget? Escalates to facilities director with all parsed line items ready for review.

The Nuts and Bolts (Without the Jargon)

Use Case 1: From Document Dump to Decision in 3 Clicks

When Airparser extracts data from that messy PDF invoice, Zapier fires off an ApproveThis request with:

• Vendor name & payment terms
• Line-item costs
• Due date parsed from the doc

ApproveThis then:

• Auto-approves if under department spend limits
• Routes to correct approvers based on vendor type
• Updates your accounting system once resolved

Use Case 2: Approvals That Actually Have Context

Ever get an approval request that just says “Review this doc – urgent!”? Yeah, we hate those too. With this integration:

1. Someone submits an ApproveThis request for a new client contract
2. Zapier triggers Airparser to extract key dates, penalties, and obligations
3. Approvers get the request WITH parsed data highlights – no fishing through 40-page PDFs

Setup That Doesn’t Require a PhD

If you can set up an out-of-office email, you can handle this:

Step 1: In Zapier, pick Airparser’s “Document Parsed” trigger
Step 2: Map extracted fields to ApproveThis’ custom request form
Step 3: Set approval rules in ApproveThis (thresholds, groups, etc.)
Step 4: Test with a sample doc – we suggest using your most annoying vendor’s invoice

Pro tip: Use ApproveThis’ calculated fields to auto-flag contracts with non-standard payment terms or invoices exceeding project budgets.

Why Your Approvers Won’t Hate You

Key thing here: Approvers don’t need Airparser logins. They get an email, click approve/reject, and move on. No new software to learn. No “can you export that to PDF?” nonsense. This is critical when dealing with execs, clients, or external partners who won’t jump through hoops.

ApproveThis handles the entire approval chain, even if steps require input from people using 5 different systems. Airparser just quietly feeds it structured data in the background.

Teams That Get Superpowers

Finance & Accounting

AP teams automate 80% of invoice approvals. Exceptions get routed with all parsed data attached. Month-end close stops being a fire drill.

Legal & Compliance

Auto-extract contract dates, parties, and termination clauses. ApproveThis routes based on risk level. No more surprise auto-renewals.

Operations

Maintenance requests, facility upgrades, or bulk orders get parsed from emails/forms. ApproveThis routes based on location, budget, and urgency.

Why This Beats “Just Using Shared Inboxes”

Shared inboxes = where approvals go to die. With ApproveThis + Airparser:

- Approval SLAs: Auto-escalate if legal hasn’t reviewed in 48hrs
- Audit Trails: Every decision logged with the exact data seen
- Version Control: Parsed data snapshots prevent “Oh I approved the old version” excuses

No-BS Next Steps

If you process more than 20 documents a month needing approvals, this isn’t “nice to have” – it’s malpractice to keep doing it manually.

Free option: Start an ApproveThis trial, connect Airparser via Zapier’s free plan. Test with low-risk docs like office supply orders.

Zero-commitment path: Book a 15-minute demo. We’ll show how to set up your first workflow using your actual documents. No sales pitch – just prove it works or we’ll delete the recording.

Either way, stop letting document chaos bottleneck your team. Approval processes shouldn’t be where productivity goes to die.