ApproveThis manages your Stripe Integration approvals.

When Finance Meets Approval Automation

Let's cut through the corporate speak: payment processing is messy. Between subscription cancellations, disputed charges, and high-value client onboarding, finance teams waste hours chasing down approvals via Slack threads and forwarded emails. ApproveThis and Stripe fix this by doing the heavy lifting where these systems actually meet – in the approval trenches.

Here's the playbook: Stripe handles the money movement. ApproveThis handles the "should we?" decisions. Connect them through Zapier, and you've got a system where every critical financial action gets human oversight without creating bottlenecks. We're talking about turning payment-related fires into a structured review process that even your most spreadsheet-obsessed CFO will respect.

Who Actually Benefits From This Integration?

This isn't just for accounting teams. When you connect Stripe to ApproveThis, you're solving cross-departmental headaches:

Finance Teams

No more manually tracking down department heads to approve $50K+ invoices. Set approval thresholds in ApproveThis that automatically escalate big-ticket Stripe transactions to the right execs.

Customer Success

Ever had a VIP client cancel their subscription? Now that cancellation triggers an instant approval workflow where your CS team can intervene with retention offers before the account churns.

Operations

New enterprise client signed up via Stripe? Auto-initiate your security review and contract approval process through ApproveThis without dropping a single ball.

Real-World Use Cases That Don't Suck

These aren't hypothetical "maybe someday" scenarios – these are workflows our customers run daily:

The Subscription Cancellation Triage

When a Stripe subscription gets canceled (whether by the customer or through billing failure), ApproveThis automatically creates an approval request for your customer success team. Here's why this matters:

A SaaS company used this to reduce churn by 18% – their CSMs get alerted to cancellation attempts immediately, letting them offer discounts or check-in calls before the account fully churns. ApproveThis' email-based approvals mean even off-platform stakeholders can approve retention offers with one click.

Invoice Generation That Doesn't Require Babysitting

When an ApproveThis request gets approved (say, for a custom enterprise contract), Zapier triggers Stripe to generate the invoice automatically. An e-commerce agency uses this to handle client add-ons – their project managers approve scope changes in ApproveThis, which then creates Stripe invoices without involving finance. Bonus: ApproveThis tracks who approved what and when, so there's always an audit trail.

High-Risk Client Vetting

New Stripe customer with a $20K/month subscription? Trigger an ApproveThis workflow that requires sign-off from legal, fraud prevention, and the account executive. A cybersecurity firm uses approval groups with conditional logic – small contracts get auto-approved, but anything over their threshold requires manual review. Their sales team loves it because they don't have to play middleman between departments.

Features That Make This Integration Actually Useful

ApproveThis isn't just another approval tool – these specific features matter when connected to Stripe:

Approval Thresholds = Automatic Escalations

Set rules like "Any Stripe invoice over $15K requires CFO approval." Below that? Auto-approve and keep things moving. This is how a mid-sized retailer handles supplier payments – their AP team manages routine orders, but big purchases get escalated without manual intervention.

Vacation Delegation (Because People Take PTO)

When your Stripe-related approval gets stuck because the marketing director is hiking the Alps, ApproveThis automatically reassigns it to their delegate. No more waiting weeks for a campaign budget approval because someone forgot to set an out-of-office reply.

Calculated Fields for Smarter Decisions

Automatically calculate customer lifetime value (using Stripe data) within the approval request. A subscription box company uses this to decide which canceling customers get retention offers – if their LTV is over $1K, instant CSM intervention.

Setting This Up Without Losing Your Mind

Here's the 3-step process even non-techies can handle:

1. Connect Stripe to Zapier: Use Stripe's Zapier integration to set up your trigger (new charge, subscription cancellation, etc.)
2. Map to ApproveThis: Choose which Stripe data (customer email, amount, etc.) becomes part of the approval request
3. Set Approval Rules: Configure who needs to approve what, thresholds, and what happens post-approval (create Stripe invoice, send to collections, etc.)

Pro tip: Start with one high-impact workflow (like large invoice approvals) before scaling to other use cases. Most teams get this live in under 45 minutes.

Why This Isn't Just Another Integration

ApproveThis solves two critical issues specific to Stripe users:

• External Approvers Don't Need Stripe Access: Your client's procurement team can approve invoices via ApproveThis without getting Stripe logins. Same for freelance contractors or board members.
• Audit Trails That Actually Help During Disputes: When a client disputes a Stripe charge, you've got a full ApproveThis log showing who approved the work and when. This has saved our customers thousands in chargeback fees.

The Bottom Line

If you're using Stripe for payments but still handling approvals through email chains or Slack, you're creating unnecessary risk and inefficiency. ApproveThis adds the layer of structured decision-making Stripe lacks out of the box – without slowing things down.

This isn't about replacing your current tools. It's about connecting them in a way that lets finance teams maintain control while other teams keep moving fast. The companies getting this right are the ones where the CFO isn't the bottleneck, but still sleeps well at night.

Next step: Register for ApproveThis and set up your first Stripe approval workflow in under an hour. Or, if you want to see it tailored to your specific use case, book a 15-minute demo.