ApproveThis manages your Skedda Integration approvals.

Why Approval Workflows and Space Booking Shouldn’t Be Enemies

Let’s get real: approval processes are about as fun as a root canal. But when you’re managing physical spaces – offices, clinics, coworking hubs – you need guardrails. Someone’s gotta prevent the sales team from booking the boardroom for a 3-hour nap (disguised as a “strategy session”). Enter Skedda and ApproveThis. One handles the “where,” the other handles the “who said yes.” Together? They turn chaotic space-juggling into something that almost feels… organized.

What Happens When a Scheduler and an Approval Ninja Walk Into a Zap

Skedda’s great at what it does: letting people book spaces through a clean interface. But here’s the rub – most companies don’t want every intern reserving the CEO’s corner office for their TikTok shoots. That’s where ApproveThis comes in, acting like a bouncer with a clipboard. Through Zapier, these two apps talk behind the scenes:

ApproveThis Brings the Muscle

While Skedda tracks who wants what space, ApproveThis answers:

• “Does this booking need CFO sign-off because it’s over budget?”
• “Is the approver on vacation? Route it to their backup.”
• “Why hasn’t Facilities reviewed the fire code compliance for this event?”

Skedda’s Not Just a Pretty Calendar

Skedda handles the logistics – availability, conflicts, resource allocation. But without approvals, you’re just nicely organizing chaos. The integration adds accountability: no more “I didn’t know Marketing booked the atrium!” emails at 2 AM.

Real-World Use Cases That Don’t Suck

1. The “Oops, We Double-Booked the Conference Room” Fix

Template: New Internal Booking → ApproveThis Request
Who Needs This: Universities, shared office spaces, event venues
How It Works: When someone books a space internally, Zapier pings ApproveThis. The request auto-routes based on rules – maybe Facilities approves small meetings, but anything with catering needs the ops director. Approvers get an email they can respond to without logging in (key for external partners). Once approved, Skedda updates. Denied? The requester gets a polite “try again” nudge.

2. Client Bookings That Don’t Ghost You

Template: New User Booking → Approval Request
Who Needs This: Physical therapy clinics, yoga studios, equipment rental companies
The Juice: Clients book via Skedda’s portal, but ApproveThis ensures staff vet requests first. Example: A massage studio auto-flags bookings requesting 5+ sessions – maybe those need a manager’s OK to lock in discounts. Approval thresholds let you auto-approve bookings under $500, escalating only the big stuff.

3. The “Approval First, Booking After” Power Move

Template: ApproveThis Request → Skedda Booking
Who Needs This: Companies with strict space budgets (law firms, consultants)
Why It’s Cool: Teams submit requests in ApproveThis before anything hits Skedda. Once approved, Zapier auto-creates the booking. Finance loves this – no more rogue bookings blowing Q3 budgets. Plus, calculated fields in ApproveThis can tally total monthly space costs, auto-denying requests that exceed limits.

Setting This Up Without Losing Your Mind

Zapier’s the middleman here. Basic flow:

1. Pick a trigger in Skedda (new booking) or ApproveThis (new request)
2. Connect both apps through Zapier (10 clicks, tops)
3. Set routing rules in ApproveThis: thresholds, approval groups, etc.

Pro tip: Use ApproveThis’ vacation delegation so approvers out sick don’t bottleneck bookings. Also, enable email approvals – external vendors don’t need another app login.

Who Wins (Besides Your Sanity)

Operations Teams

No more playing detective. Real-time tracking in ApproveThis shows where each request stands. If a booking’s pending too long, nudge the approver from the dashboard.

Finance Departments

ApproveThis’ approval thresholds mean your team only sees bookings that hit financial triggers. Plus, audit trails prove no one booked the penthouse suite without sign-off.

Facility Managers

Sync ApproveThis with your maintenance calendar. Deny bookings for spaces under renovation. Auto-escalate requests needing special setups (AV gear, etc.) to IT.

Why This Isn’t Just Another Integration

Most approval tools make you choose between structure and speed. ApproveThis + Skedda via Zapier gives both. Example: A corporate office uses conditional logic to route NYC office bookings to local managers, while global HQ requests go to the VP. All tracked in one place, with Skedda handling the actual scheduling grunt work.

Bonus: Approvers don’t need a Skedda license. Huge when dealing with clients or cross-company teams. They get an email, click approve/reject, done. No new logins, no app store downloads.

Getting Started (Before Someone Else Books Your Time)

If your space booking process involves more spreadsheets than a tax office, it’s time. Start with one workflow – maybe approvals for external client bookings. Expand as you see the time savings (spoiler: it’s usually 4-7 hours weekly).

Register for ApproveThis, connect your Skedda account via Zapier, and maybe – just maybe – stop dousing booking-related fires every Thursday afternoon.