ApproveThis manages your XPRT Integration approvals.

Why Combine ApproveThis with XPRT?

Let’s cut to the chase: approvals suck when they’re stuck in email threads, spreadsheets, or worse – someone’s inbox. XPRT helps suppliers showcase products and manage buyer interactions, but when those shiny new inquiries hit your dashboard, what happens next? If your answer involves chasing down managers for sign-offs or losing deals to slow responses, we’ve got news for you.

ApproveThis acts like the traffic controller for your decision-making processes. Connect it to XPRT via Zapier, and suddenly every new lead or inquiry gets automatically routed through your approval chain. No more “I thought you were handling this” moments. Just clear ownership, real-time tracking, and fewer excuses about vacations holding up deals.

What Each Platform Brings to the Table

XPRT’s Core Strength

XPRT is where suppliers go to get noticed. It’s built for managing product catalogs, fielding buyer inquiries, and turning “maybe” into “sold.” But here’s the thing – XPRT isn’t designed to handle what happens after the inquiry lands. That’s where most teams start drowning in spreadsheets or CC-heavy email chains.

ApproveThis’ Secret Sauce

ApproveThis doesn’t just move paperwork faster – it kills paperwork altogether. When integrated with XPRT, it handles:

• Automatic request creation from XPRT leads/inquiries
• Multi-step approvals with logic like “If order > $5k, escalate to CFO”
• Email-based approvals (no logins required for external partners)

The kicker? Approvers only need ApproveThis access – no extra XPRT licenses required. Perfect for cross-company deals or involving external partners.

Real-World Use Cases That Actually Matter

Thematic Benefits: More Speed, Less Chaos

Combining these tools isn’t about adding more software – it’s about removing friction. Think:

For Manufacturers: New component inquiry hits XPRT → Auto-create approval request with engineering, procurement, and legal → Approved specs and pricing get sent back to XPRT buyer within hours, not weeks.

For Distributors: Sales rep gets lead for bulk order → Approval workflow checks inventory levels, profit margins, and shipping capacity automatically → Approved quotes go out before competitors even send their first email.

Specific Automation Examples

Use Case 1: Inquiry-to-Contract Acceleration

When XPRT detects a new high-value inquiry (XPRT’s “New Inquiries” trigger), ApproveThis can:

1. Create an approval request with embedded XPRT data (product specs, buyer history)
2. Route through sales director → legal → CFO based on deal size
3. Push approved terms back to XPRT for immediate contract generation

Who wins here: Industrial suppliers dealing with complex RFQs. Cut approval cycles from 5 days to 5 hours.

Use Case 2: Lead Qualification Firewall

XPRT’s “New Leads” trigger can kick off ApproveThis workflows that:

1. Validate lead against CRM data (existing client? blacklisted region?)
2. Require marketing/sales alignment on follow-up strategy
3. Auto-decline low-quality leads using approval thresholds

Who needs this: Companies scaling rapidly in new markets. Prevent sales team burnout from chasing dead-end leads.

Setting Up Your Integration (Without the Headache)

Here’s the no-BS guide to connecting XPRT and ApproveThis:

1. Zapier Setup: Create a Zap using XPRT’s “New Inquiry” or “New Lead” trigger
2. Map Critical Data: Pull XPRT fields like inquiry value, product ID, buyer info into ApproveThis
3. Configure Approval Logic: Set thresholds (e.g., auto-approve inquiries under $10k), assign approvers
4. Test with Real Data: Use a live XPRT inquiry to confirm emails fire correctly
5. Activate & Monitor: Watch the dashboard for 24hrs to catch any misfires

Pro Tip: Use ApproveThis’ Calculated Fields to auto-flag inquiries that need special handling (like customs fees or compliance checks).

Department-Specific Wins

Sales Teams: Stop Chasing Approvals

Field reps hate playing secretary. With this integration:
- Proposals get auto-routed while they’re still fresh
- Approval status updates sync back to XPRT/CRM
- Vacation coverage happens automatically (no more “Jen’s out, ask Bob maybe?”)

Procurement: Guardrails Without Speed Bumps

Procurement’s job is to prevent bad deals, not slow down good ones. Benefits here:
- Auto-escalate orders that need competitive bidding
- Attach vendor compliance docs directly to approval requests
- Historical data shows which approvers cause bottlenecks

Leadership: Actual Visibility

Executives get tired of surprise issues. The integration helps by:
- Providing real-time dashboards of pending XPRT-related decisions
- Flagging recurring approval patterns (e.g., “Why does Legal reject 40% of Asia-Pacific deals?”)
- Enforcing approval chains during restructuring or mergers

Why This Isn’t Just Another Integration

Most “integrations” just move data between apps. This combo changes team behaviors:
- XPRT users stay in their flow – no approval logins needed
- Approvers get context-rich requests (not “Hey, check this thing?” Slack messages)
- Finance/legal teams set policies upfront instead of firefighting

It’s about making approval processes feel less like corporate red tape and more like a competitive weapon.

Getting Started (Without Overcommitting)

Best part? You don’t need to overhaul existing systems. Start small:
1. Pick one XPRT workflow (e.g., premium service inquiries)
2. Build a simple ApproveThis template with 2-3 approvers
3. Run parallel with old process for a week
4. Tweak thresholds/approvers based on real data

Most teams see enough time savings in 30 days to justify expanding to other workflows.

Bottom Line

XPRT helps you attract buyers. ApproveThis makes sure you don’t lose them to internal chaos. Together via Zapier, they remove the approval fog that’s costing you deals and credibility.

Next step: Register for ApproveThis and connect your XPRT account in under an hour. Or schedule a demo to see how other suppliers are cutting approval times by 60%+.