ApproveThis manages your Alchemer Integration approvals.

When Surveys Meet Approval Power

Let’s cut to the chase: manual processes suck. Especially when you’re dealing with survey data that needs action. You’ve got teams filling out Alchemer forms for everything from purchase requests to client feedback – and then what? Someone prints it out, walks it over to Bob in accounting, waits three days, then realizes Bob’s on vacation. Meanwhile, your project timeline’s circling the drain.

ApproveThis fixes this by adding teeth to your Alchemer surveys. We’re talking automatic routing, real-time tracking, and approvals that happen faster than your morning coffee brew. And here’s the kicker: approvers don’t need Alchemer licenses. Perfect for when you need sign-off from external partners or that C-suite exec who still thinks “SaaS” is a typo.

Why This Combo Works (No Corporate Jargon)

Alchemer’s great at collecting data. ApproveThis is great at doing something with that data. Together? They turn “information overload” into “actionable workflow.” Think of it like this:

• Alchemer: “Hey, the marketing team wants $5K for a trade show booth”
• ApproveThis: “Cool, I’ll route this to the budget owner, remind them twice, and auto-approve if they ghost us for 48 hours”

Real-world example: A mid-sized manufacturing company used this combo to slash their equipment purchase approval time from 11 days to 38 hours. How? Every Alchemer submission for new tools now auto-creates an approval chain with conditional routing (under $2k? Auto-approve. Over? Escalate to VP).

Use Cases That Don’t Put People to Sleep

1. The “Stop Playing Email Tag” Workflow

How it works: New Alchemer survey response → Auto-create ApproveThis request → Route based on your rules

Who cares:
HR Teams: Employee offboarding surveys trigger IT asset recovery workflows. Facilities gets pinged to disable badge access. No more “Wait, did Accounting clear their expenses?”
Client Services: Client feedback forms in Alchemer auto-generate approval requests for service credits or follow-up actions. Partners get approvals via email without needing your CRM login.

2. The “Data-Driven Decisions” Reverse Play

How it works: New ApproveThis request → Trigger Alchemer survey → Use responses to inform approval

Who cares:
Procurement Teams: Before approving a $50k software purchase, automatically survey department heads about actual usage needs. Approval gets auto-denied if 3+ teams say “We won’t use this.”
Healthcare Admin: Patient intake forms (Alchemer) create approval requests for specialist referrals. Approvers get calculated fields showing insurance coverage impact before signing off.

Setup That Doesn’t Require an IT Degree

1. Create a Zapier account (takes 2 minutes)
2. Connect Alchemer → Choose “New Survey Response” as trigger
3. Connect ApproveThis → Set up your approval rules (Pro tip: Use calculated fields to auto-flag high-risk requests)
4. Test with a $0.01 test submission (Because nobody wants to explain a $10k test purchase to Finance)

Total setup time: Less than a Teams meeting that should’ve been an email.

Features That Actually Matter

While we’re here, let’s highlight ApproveThis features that make this integration sing:

Approval Thresholds: Auto-approve small survey-based requests (like $500 client credits) but escalate big ones. Perfect for distributed teams where micromanaging is a bottleneck.

Vacation Delegation: Bob’s on PTO? Requests auto-reroute to Susan without missing a beat. No more “Per my out of office” reply chains.

Real-Time Dashboards: See every pending approval tied to Alchemer data in one place. Bonus: Exportable reports for audit trails (compliance teams love this).

Department-Specific Wins

For Finance Teams:

Every Alchemer expense report submission becomes an approval chain with conditional routing. Over budget? Pings the CFO. Under threshold? Auto-approves and syncs back to QuickBooks. Late Friday approvals drop by 73% because nobody’s waiting on Gary from Payables.

For Operations Managers:

Facility request surveys (Alchemer) auto-create maintenance tickets only after approvals. Need a new warehouse safety sign? Janitorial survey response routes to safety committee, then auto-creates a ServiceNow ticket upon approval. Downtime? Cut by 41%.

For Marketing Agencies:

Client campaign surveys in Alchemer trigger approval requests for scope changes. Clients approve via email (no login), which auto-updates Asana tasks and bills extra hours. Scope creep? Now it’s scope-cash.

Common Objections (And Why They’re BS)

“We already have approval workflows”
Cool. Do they integrate with your survey tool? Can approvers act via email? Do they handle 37% more requests without hiring more admins? Didn’t think so.

“Our process is too complex”
ApproveThis handles multi-layer approvals with conditional logic. If your current system can’t route based on survey data thresholds, you’re basically using a digital paperclip.

Bottom Line

Alchemer tells you what people want. ApproveThis makes decisions happen. Together via Zapier, they turn survey responses into actions faster than you can say “TPS report.”

Ready to stop being the approval bottleneck? Get Started Free or Schedule a Demo (We’ll bring the coffee).

FAQ

Q: Can external clients approve without an Alchemer login?
A: Yes. They get an email, click approve/reject, done. No account needed.

Q: What if our approval rules change seasonally?
A: Update your ApproveThis workflow once. All future Alchemer submissions follow the new rules – no Zapier tweaks needed.

Q: How’s this different from built-in Alchemer notifications?
A: Notifications ≠ approvals. We add accountability (who approved what when), escalation paths, and enforce your business rules automatically.