ApproveThis manages your Device Magic Integration approvals.

When Mobile Data Meets Approval Automation

Let’s be real: field teams hate paperwork, managers hate chasing approvals, and everyone hates it when critical requests get stuck in email limbo. That’s why combining Device Magic’s mobile form superpowers with ApproveThis’ approval automation isn’t just nice—it’s a straight-up productivity hack for companies that actually want to get things done.

Why This Combo Works

Device Magic lets your team collect data from anywhere—inventory checks, service reports, you name it. But here’s the rub: that data usually needs someone’s green light before anything happens next. Enter ApproveThis. Instead of forwarding PDFs or CC’ing half the company, these two tools hand off data like a relay race. No dropped batons.

Real-world math: A construction company using this combo cut equipment purchase approvals from 3 days to 4 hours. How? Field supervisors submit specs via Device Magic, ApproveThis automatically routes to the right budget holder, and the backhoe gets ordered before lunch.

Three Ways This Integration Actually Solves Problems

1. “Auto-Create Approval Requests from Field Submissions”

Translation: Stop playing middleman between your field team and accounting.

Here’s how it plays out for a HVAC company:

A tech finishes a site inspection using a Device Magic form. The moment they hit submit, ApproveThis:

• Checks if the repair quote exceeds $2,500
• Routes to the project manager (sequential approval)
• If approved, pings procurement via their CRM (thanks to other Zaps)

Approver perk: The PM approves via email without needing a Device Magic login. No new passwords, no IT tickets.

2. “Dispatch Forms When Approvals Happen”

Translation: Approval isn’t the finish line—it’s the starting gun.

Healthcare logistics example: When a hospital approves a medical device order via ApproveThis, Device Magic automatically sends a delivery checklist form to the driver’s phone. No dispatcher needed to copy-paste addresses.

Hidden win: ApproveThis’ calculated fields ensure the form includes exact quantity fields, so drivers don’t show up short-stocked.

3. “Kick Off Approvals When New Forms Arrive”

Translation: Quit herding cats for routine sign-offs.

Event planning firms use this to handle vendor contracts: New Device Magic submission from a caterer → ApproveThis routes to legal (for contract review) and finance (for deposit release) simultaneously. Legal only weighs in if the contract has redlines.

Why teams care: Vacation delegation means if the CFO’s out, their deputy gets auto-assigned without missing SLAs.

Setting This Up Without Losing Your Mind

Via Zapier, natch. Here’s the skinny:

Basic Flow

1. Connect Device Magic + ApproveThis to Zapier (15 minutes, max)
2. Pick your trigger: “New Form Submission” in Device Magic
3. Map critical fields: Cost centers, project IDs, whatever matters
4. Set approval rules: Thresholds, escalations, fallback approvers
5. Test with a real form entry (Pro tip: Use “2024_TEST” in the description)

Watch for: Device Magic’s dropdowns and ApproveThis’ conditional logic play nice. If your form has a “Urgency” field, use that to shorten approval SLA times automatically.

Who Actually Benefits (Beyond the Obvious)

Field Operations Teams

Reduce callback rates: Approved quotes get locked in ApproveThis, so no more “I thought we agreed on $X” fights. Approval trails are audit-proof.

Finance Departments

Stop being the bottleneck: Auto-approve small expenses (hello, approval thresholds) while flagging big spends for human review. Real-time budget calculations show remaining balances before approving.

External Partners

Client approvals that don’t suck: Contractors submit change orders via Device Magic, clients approve via email (no ApproveThis logins needed). Everyone sees status updates without 8 AM check-in calls.

This Isn’t Just Another “Integration”

Most Zapier combos just move data. This one actually changes how decisions happen:

Speed: Approvals happen where the work does—on a phone in a warehouse, not waiting for someone to get back to their desk.

Accuracy: Device Magic’s structured data means no more deciphering handwritten notes before approving.

Audit trails: Every approval shows who approved what, when, and (if you care) why. SOC 2 auditors will actually smile.

Cool, But Does This Require a PhD in Software?

ApproveThis works because it’s not SAP. Key features teams actually use:

Email approvals: Approvers click “Approve” in their Gmail. No training needed.
Approval groups: Require 3/5 managers to sign off on marketing spends? Done.
Mobile-first tracking: Field superintendents check request status between site walks.

Bottom Line: This Isn’t About Apps

It’s about cutting the time between “We need X” and “X is happening” from days to hours. For companies scaling past 100 employees, that’s the difference between hitting quarterly targets and missing them because someone forgot to approve a purchase order.

If your approval processes still rely on printed forms in outboxes or managers who “forget” to check SharePoint, you’re not just slow—you’re risking compliance gaps that actually matter.

See how it works (demo takes 12 minutes) or start automating approvals with a free trial. Your CFO might finally stop CC’ing you on those “expense policy reminder” emails.