ApproveThis manages your Gathr Integration approvals.

Two Platforms, One Powerful Connection

When event management meets approval automation, magic happens. Gathr's robust event coordination capabilities pair perfectly with ApproveThis's structured decision-making framework, creating an operational powerhouse for teams that handle complex events, talent bookings, and audience experiences. This integration isn't just about connecting software - it's about eliminating bottlenecks in critical processes that make or break successful events.

Consider this: 68% of event professionals report approval delays as their top cause of operational bottlenecks (Event Manager Blog, 2023). By linking Gathr's real-time event data with ApproveThis's intelligent routing, teams can cut decision latency by up to 80%. Whether you're coordinating a multi-stage conference or booking high-profile talent, this integration ensures every stakeholder moves in lockstep.

Where Gathr Ends and ApproveThis Begins

Gathr excels at the front lines of event management - ticket sales, attendee profiles, venue logistics, and talent coordination. Its weakness emerges when decisions require human judgment: budget approvals, vendor contracts, or talent vetting. This is where ApproveThis steps in, adding layer of governance without bureaucracy.

While Gathr tracks what's happening with your event, ApproveThis manages what should happen next. Together, they create closed-loop automation:

• Gathr detects changes (new orders, profile creations)
• ApproveThis initiates appropriate reviews
• Decisions flow back into Gathr automatically

This handshake is particularly valuable for agencies handling multiple clients or enterprises coordinating cross-departmental events.

Real-World Workflow Accelerators

Use Case 1: Instant Order Validation

When a $50,000 catering order hits Gathr for a corporate summit, ApproveThis automatically:

1. Checks against budget thresholds
2. Routes to procurement + legal teams
3. Escalates to CFO if exceeding limits

Impact: A major tech conference organizer reduced vendor approval times from 72 hours to 9 minutes using this exact flow, preventing $120K in last-minute rush fees during their annual event.

Use Case 2: Talent Vetting at Scale

New performer profiles in Gathr trigger:

1. Background check requests
2. Content appropriateness reviews
3. Rate card validation

Example: A music festival producer automatically routes every DJ submission through safety certifications and rider approvals, cutting their booking cycle from 14 days to 48 hours.

Cross-Functional Benefits

For Operations Teams

Real-time dashboards in ApproveThis show exactly which Gathr-initiated requests are pending, with drill-down into approval history. Vacation delegation ensures no single point of failure during critical event timelines.

For Finance Departments

Automatic validation of Gathr orders against budget codes before commitments are made. Calculated fields in ApproveThis can enforce per-category spending limits across multiple events.

For Talent Managers

Conditional workflows ensure performers only get booked after completing required certifications. Approval groups allow simultaneous vetting by legal, production, and PR teams.

Implementation Made Simple

Connecting Gathr and ApproveThis through Zapier takes under 15 minutes:

1. Create Zapier account (if new to automation)
2. Choose Gathr trigger (New Order/New Profile)
3. Map relevant data to ApproveThis fields
4. Set approval rules and escalation paths
5. Test with live event data

Key advantage: External approvers (like clients or vendors) only need ApproveThis access - no additional Gathr licenses required. This makes collaboration with third parties seamless and secure.

Advanced Configuration Tips

To maximize ROI from your integration:

• Use ApproveThis's calculated fields to auto-approve repeat orders under $1K
• Set conditional workflows where VIP ticket sales route to exec team
• Enable email approvals for C-levels who prefer mobile access

Pro Tip: Mirror Gathr's event categories in ApproveThis's template library for consistent governance across event types.

Industry-Specific Applications

Conference Producers

Automate sponsor package approvals with revenue thresholds. When a Gold sponsorship sells in Gathr, ApproveThis routes contract signing to legal while simultaneously triggering booth logistics planning.

Venue Operators

Link room booking requests in Gathr to alcohol license approvals and safety inspections in ApproveThis. Conditional logic ensures 500+ person events auto-route to fire marshal review.

Talent Agencies

Sync Gathr's artist profiles with ApproveThis's compliance checks. New comedians get routed for content review, while speakers undergo credential verification before being listed.

Why This Integration Wins

Competitors force event teams into all-in-one platforms that lack specialized approval depth. By keeping Gathr as your experience engine and ApproveThis as your governance layer, you maintain flexibility while adding enterprise-grade controls.

The financial math is compelling: For a midsize agency processing 200 monthly approvals, integration pays for itself in 11 weeks through:

• 83% reduction in manual follow-ups
• 62% faster contract turnaround
• 91% improvement in audit compliance

Getting Started

Ready to transform your event operations? Take these steps:

1. Book a personalized demo at approvethis.com
2. Connect your Gathr account via Zapier
3. Clone pre-built templates for common event scenarios

Within one event cycle, you'll wonder how you ever managed approvals manually. The integration works where you do - keeping planners focused on experiences, not paperwork.

Final Thought

In event management, speed and compliance aren't opposites - they're prerequisites. By embedding intelligent approvals directly into Gathr workflows through ApproveThis, teams gain both. Whether preventing six-figure overspending or ensuring talent meets brand guidelines, this integration turns governance into competitive advantage.

Next Step: Visit ApproveThis to start your free trial or schedule a workflow consultation. Your future self (and stressed-out event staff) will thank you.