ApproveThis manages your Gridizen Integration approvals.

Why Combine ApproveThis with Gridizen?

Property managers and real estate professionals face a constant challenge: balancing financial oversight with operational speed. Gridizen excels at tracking charges, rents, and costs, while ApproveThis specializes in automating approval workflows. Together, they create a system where financial decisions happen faster without sacrificing accountability.

Consider this scenario: A maintenance charge appears in Gridizen. With ApproveThis integrated via Zapier, the charge automatically triggers an approval request sent to the right stakeholder. No manual data entry. No chasing down emails. Just a clean audit trail connecting every dollar to its decision-maker.

This integration isn’t about replacing tools – it’s about connecting financial data (Gridizen) with decision logic (ApproveThis) to eliminate bottlenecks that plague property management teams.

Key Features Working Together

Gridizen’s Financial Tracking

Gridizen provides real-time visibility into property-related finances – rents, maintenance costs, vendor payments. Its strength lies in organizing complex financial data across portfolios.

ApproveThis’ Approval Automation

ApproveThis adds decision-making structure through features like:

• Multi-step approval chains (e.g., property manager → regional director → CFO)
• Automatic escalations for overdue requests
• Email approvals accessible to external vendors or board members

When connected, these platforms ensure every financial entry in Gridizen can be tied to an approved request – crucial for audit compliance in regulated industries.

Real-World Use Cases

1. Instant Approval Requests for New Charges

How it works: When Gridizen records a new charge (e.g., emergency roof repair), Zapier triggers ApproveThis to create an approval request with repair details, cost, and vendor information.

Who benefits:

Property management firms: Regional managers automatically review charges above $2K before payment processing. Approvers receive email notifications with one-click approve/reject options – no need to log into Gridizen.

HOA boards: Maintenance fees over budget thresholds require board member consensus via ApproveThis’ group approval feature, with all decisions timestamped in Gridizen.

2. Validating Recurring Costs

How it works: Monthly utility costs in Gridizen trigger approval requests only when usage exceeds historical averages. ApproveThis’ calculated fields automatically flag anomalies based on predefined thresholds.

Who benefits:

Apartment complexes: Property managers set dynamic thresholds – a 15% water bill increase triggers superintendent review. Approved requests auto-update Gridizen with approval notes for future reference.

3. Invoice Reconciliation

How it works: When an ApproveThis request is approved (e.g., capital improvement project), Zapier adds the invoice ID to Gridizen’s payment tracker and flags it for processing.

Who benefits:

Real estate developers: Ensures only approved invoices enter Gridizen’s payment queue, preventing unauthorized expenditures. Finance teams gain real-time visibility into upcoming cash outflows.

Setup in Three Steps

Step 1: Create a Zapier account (free tier works for testing)

Step 2: Connect Gridizen and ApproveThis as Zapier apps using your existing credentials

Step 3: Choose your trigger (e.g., "New Charge in Gridizen") and action ("Create Request in ApproveThis")

Typical setup time: 11 minutes. Most users start with the "New Charge → Approval Request" template, then add complexity like conditional thresholds later.

Team-Specific Advantages

For Finance Teams

Reduce month-end closing time by linking every Gridizen transaction to an approval record. Use ApproveThis’ reporting dashboard to identify frequent approver bottlenecks.

For Property Managers

Delegate approvals during vacations without sharing Gridizen access. ApproveThis automatically reroutes requests to designated backups while maintaining a single source of truth.

For Executives

Monitor approval turnaround times across portfolios. Spot trends like consistently delayed approvals in specific regions needing process adjustments.

Why This Integration Works

ApproveThis complements Gridizen’s financial tracking without duplicating features. While Gridizen answers "What’s our current cash position?", ApproveThis answers "Who approved this expense and why?"

Key technical advantages:

• Approvers don’t need Gridizen licenses – ideal for external auditors or board members
• Two-way sync updates Gridizen records automatically when approvals are granted
• Conditional logic prevents approval spam (e.g., only escalate requests over $5K)

Getting Started

Start with a single workflow:

1. Choose high-impact transactions (e.g., maintenance overages)

2. Map Gridizen fields to ApproveThis templates

3. Test with a small approver group before company-wide rollout

Most teams see ROI within 30 days through reduced late fees (faster approvals) and fewer accounting discrepancies (clear audit trails).

Final Thoughts

ApproveThis and Gridizen solve different halves of the same problem. Gridizen manages the money; ApproveThis manages the decisions. Together through Zapier, they create a closed-loop system where financial actions are always tied to proper authorization.

This isn’t about adding another tool – it’s about making existing tools work smarter. Property management thrives on predictable cash flows, and nothing disrupts predictability like unauthorized expenses or delayed approvals.

Start your ApproveThis trial or book a demo to see how approval automation can transform your Gridizen workflows. For specifics on Gridizen’s capabilities, visit their official site.