ApproveThis manages your Hapony Integration approvals.

Two Platforms, One Goal: Smarter Decisions

When event organizers and approval processes collide, things get messy. Hapony simplifies managing meetings, webinars, and attendee lists – but what happens when you need sign-off on speaker contracts, sponsor agreements, or VIP invitations? That’s where ApproveThis steps in. By connecting these platforms through Zapier, teams turn chaotic back-and-forth into structured workflows that keep events moving forward.

This integration isn’t just about replacing email chains. It’s about creating accountability where none existed. Marketing teams get audit trails for vendor contracts. Operations leads automate attendee list approvals. Sales reps ensure sponsored demo slots get executive buy-in before committing. Let’s break down exactly how this works.

Why This Integration Changes the Game

Hapony users juggle three priorities: filling seats, managing participant data, and delivering smooth events. ApproveThis adds a critical fourth layer: documented approvals that prevent overspending, maintain compliance, and keep external partners in the loop without platform access.

Key advantages:

• No More Approval Black Holes: Track every webinar speaker contract or sponsorship deal in real time
• External Approvers, Zero Friction: Clients approve venue selections via email without Hapony logins
• Conditional Logic Meets Events: Auto-approve small expenses but require CMO sign-off for keynote speaker fees

Real-World Workflows for Event Teams

Use Case 1: Speaker Vetting at Scale

Conference organizers using Hapony’s contact management can trigger approval requests whenever new speakers are added. ApproveThis routes submissions to track leads, legal teams, and CMOs based on talk topics and proposed fees.

Example: A tech summit organizer adds 20 potential speakers through Hapony. ApproveThis automatically:

• Routes $5K honorarium requests to department heads
• Escalates $20K keynote offers to the CFO
• Updates Hapony speaker status upon approval

Use Case 2: Sponsor Approval Chains

When sales teams add new sponsor contacts in Hapony, ApproveThis ensures contract terms get reviewed by legal before demos are booked. Approved sponsors automatically appear in Hapony’s event dashboards; rejected leads trigger alternative offers.

Example: A trade show manager proposes a booth upgrade for a longtime sponsor. The integration:

• Requires CRO approval for discounted rates
• Flags custom booth designs for safety reviews
• Syncs finalized contracts back to Hapony

Use Case 3: VIP Attendee Validation

High-profile attendees often require special handling. By linking Hapony registration data to ApproveThis, teams can:

• Require security clearance approvals for government attendees
• Get CEO sign-off on complimentary VIP passes
• Auto-decline over-capacity requests with personalized emails

Setup Made Simple

Connecting Hapony and ApproveThis takes three steps in Zapier:

1. Choose your trigger (New Hapony Contact, Status Change, etc.)
2. Map critical fields: Contact Type, Event Role, Budget Impact
3. Set approval rules in ApproveThis based on Hapony data

Pro Tip: Use ApproveThis’ Calculated Fields to auto-flag requests needing legal review when contract values exceed $10K or involve non-standard terms pulled from Hapony.

Features That Make This Work

ApproveThis isn’t just a rubber stamp machine. Key features that complement Hapony users:

Approval Thresholds: Auto-approve speaker travel under $500 but require VP sign-off for international flights.

Vacation Delegation: Critical for event timelines – if the marketing director is OOO, requests route to their deputy without missing deadlines.

Real-Time Dashboards: See which speaker contracts, sponsor deals, or VIP invites are pending across all Hapony events in one view.

Who Benefits Most?

Marketing Teams

Reduce webinar planning bottlenecks. Require stakeholder approvals for guest speaker fees while keeping session details synced with Hapony schedules.

Operations Managers

Prevent overbooked venues by tying Hapony room capacities to approval limits. Auto-reject attendee additions that exceed fire codes.

External Partners

Agencies can submit speaker nominations through Hapony and get client approvals via ApproveThis without sharing master event logins.

Getting Started

Ready to transform how your team manages event approvals?

1. Create your Zapier account if you haven’t already

2. Connect Hapony to ApproveThis using the triggers and actions outlined above

3. Test with low-risk approvals (e.g., small meetup speaker requests) before scaling

Critical Note: ApproveThis approvers don’t need Hapony licenses. Clients, executives, or legal teams can review requests via email while your core team manages everything in Hapony.

The Bottom Line

Event planning lives and dies by deadlines. By integrating Hapony’s participant management with ApproveThis’ structured approvals, teams eliminate three critical risks:

1. Missed approvals delaying venue deposits
2. Unvetted speakers causing compliance issues
3. Sponsor terms being agreed without legal review

This isn’t about adding process – it’s about protecting your events from easily avoidable fires.

Next Steps

See the integration in action:

Start your ApproveThis trial or explore Hapony’s latest event features.

For customized demo scenarios (trade show approvals, webinar speaker vetting, etc.), request a personalized walkthrough.