ApproveThis manages your RZQ Integration approvals.

Why Combine ApproveThis and RZQ?

Modern e-commerce moves fast. Between managing orders, onboarding customers, and updating product details, teams often get stuck in approval bottlenecks. That’s where the combination of ApproveThis and RZQ changes the game. By connecting these platforms through Zapier, businesses automate manual reviews, reduce delays, and keep workflows aligned across teams.

RZQ excels at handling the core mechanics of online stores—processing orders, managing customer data, and adjusting product listings. ApproveThis adds a layer of structured decision-making, ensuring critical actions get reviewed by the right people at the right time. Together, they create a system where approvals happen faster, errors get caught earlier, and teams spend less time chasing down signatures.

Key Use Cases for Teams

1. Fraud Prevention in Customer Onboarding

Retailers and wholesalers often face risks when onboarding high-value clients or bulk purchasers. With the integration, every new RZQ customer registration can trigger an ApproveThis workflow to verify business credentials or payment terms. For example, a B2B furniture supplier could automatically flag customers requesting net-60 payment terms, routing those cases to a financial controller for review. Approvers receive email notifications with all relevant customer data and can approve/deny requests directly from their inbox—no need to log into RZQ.

2. Order Validation Before Fulfillment

Large orders or custom requests often require oversight. When an RZQ order exceeds predefined thresholds (e.g., $10,000+ or custom product configurations), ApproveThis initiates a multi-step review. A gourmet food distributor, for instance, might require warehouse managers to confirm stock availability and sales directors to approve bulk pricing discounts. With calculated fields in ApproveThis, teams can automatically display profit margins or shipping costs within the approval request, ensuring decisions are data-driven.

3. Real-Time Order Status Updates

Transparency matters. When ApproveThis workflows begin (e.g., an order pending credit check), the integration updates RZQ order statuses automatically. Customer support teams instantly see which orders are under review, reducing “Where’s my order?” calls. For subscription box companies, this means faster resolution when customers upgrade plans or request expedited shipping.

4. Managing Product Updates at Scale

E-commerce teams frequently update pricing, descriptions, or inventory levels. Connecting ApproveThis to RZQ ensures changes get reviewed before going live. A fashion retailer could require marketing and legal teams to sign off on new product claims like “organic” or “FDA-approved.” If an approver is on vacation, requests get rerouted instantly using ApproveThis’ delegation rules, preventing bottlenecks.

How Teams Benefit

Finance Teams: Control Without Micromanagement

Approval thresholds in ApproveThis let finance departments set rules like “Auto-approve orders under $5K” or “Escalate refunds above $1K to CFO.” This balances autonomy with oversight, especially useful for franchises or multi-location businesses where local managers handle daily operations but need guardrails.

Operations: Speed Up Turnarounds

Sequential approvals in ApproveThis ensure departments sign off in the right order. A DTC skincare brand might route production requests first to inventory teams (to confirm ingredient stock), then to shipping (to verify packaging availability). Each step auto-triggers via Zapier, cutting approval cycles from days to hours.

Compliance: Audit-Proof Records

Every ApproveThis decision logs timestamps, comments, and approver details. For industries like healthcare or automotive parts, this creates a clear trail showing who approved supplier changes or compliance-critical product updates—without manual documentation.

Setting Up the Integration

Using Zapier, connect RZQ and ApproveThis in four steps:

1. Link Accounts: In Zapier, authenticate RZQ and ApproveThis using your existing logins.
2. Choose Triggers: Select RZQ events like “Order Placed” or “Customer Registered.”
3. Map Data: Pull RZQ data (order totals, customer emails) into ApproveThis request fields.
4. Activate: Test with a sample order or customer, then enable the Zap.

For advanced workflows, use ApproveThis’ conditional logic. Example: If an RZQ order exceeds $50K, require approvals from both a regional manager and CFO. Below $50K, only a department head reviews.

Unique Advantages

Unlike basic approval tools, ApproveThis brings features tailored for cross-team collaboration:

• External Approvals: Vendors or clients can review RZQ purchase orders or contracts without needing an RZQ license. ApproveThis sends them secure, brandable emails with all necessary context.
• Calculated Fields: Automatically display RZQ order totals with tax estimates or shipping costs within approval requests, reducing back-and-forth.
• Role-Based Access: Ensure junior staff can’t approve high-risk orders, even if they have RZQ admin access.

Ideal for Scaling Businesses

Early-stage e-commerce brands might manually review orders. But as sales grow, that approach crumbles. A mid-sized electronics retailer, for instance, reduced approval delays by 80% after linking RZQ and ApproveThis. Their ops team now auto-approves routine orders while focusing on exceptions like international shipments or bulk discounts.

Seasonal businesses also benefit. During holiday rushes, a toy company uses approval groups in ApproveThis to route high-priority orders to backup approvers if primary contacts are overloaded.

Next Steps

If your team spends hours each week reviewing RZQ data in spreadsheets or Slack threads, it’s time to automate. ApproveThis works where generic task managers fail—providing structure without rigidity, visibility without micromanagement.

Start by registering for a free ApproveThis trial, or schedule a demo to see live examples of RZQ integrations. For technical details on RZQ’s API, visit their developer portal.