ApproveThis manages your Saasu Integration approvals.
April 17, 2025
Integration Category: Accounting
When Accounting Meets Approval Automation
Let’s be real – nobody got into business to chase down invoice approvals or play detective with contact records. Yet here we are. Saasu handles your numbers game like a pro, while ApproveThis slays the approval dragon. Connect them through Zapier, and you’ve basically built a self-driving car for your finance ops.
This isn’t about replacing your team – it’s about letting them focus on actual work instead of playing paperwork ping-pong. We’re talking real-time sync between the system that manages your money (Saasu) and the tool that keeps decisions moving (ApproveThis). No more “Did you get my email?” or “Who’s holding this up?” Just clean handoffs between systems that actually talk to each other.
Where Rubber Meets Road: Real-World Workflows
Invoice Approvals That Don’t Kill Momentum
Picture this: Your sales team closes a deal. Saasu auto-generates the invoice. Normally, this is where things stall – someone needs to check the numbers, confirm the client PO, maybe get a manager’s nod. With ApproveThis in the mix? The invoice fires off an approval request before it ever hits the client’s inbox.
Finance teams get full visibility into pending approvals. Sales ops doesn’t have to babysit emails. And because ApproveThis works through email, your approvers don’t need a Saasu login. (Your external contractor can approve their own invoice without seeing your entire accounting system. Neat, right?)
Contact Management Without the Guesswork
New client gets added to Saasu? Cue the approval chain. Marketing wants to verify lead sources. Sales needs to confirm decision-maker roles. ApproveThis handles the cross-team validation automatically. Set it up once, and every new contact record gets the right eyeballs before syncing to CRMs or marketing tools.
Bonus: Use ApproveThis’ calculated fields to auto-flag high-value accounts for exec review. Under $50K? Auto-approve. Over that threshold? Route to the regional director. No manual sorting required.
Approval-to-Invoice Speed Dial
Here’s the kicker – approvals in ApproveThis can trigger actions in Saasu. Client signs off on a proposal? ApproveThis automatically generates the corresponding service invoice in Saasu. Zero lag time between “yes” and getting paid.
Manufacturing companies use this to convert approved purchase orders into invoices the second materials ship. Agencies automate retainer invoicing the moment clients approve monthly reports. The pattern’s simple: Decision made → Money moved.
Why This Combo Works When Others Choke
Saasu’s good at numbers. ApproveThis is good at decisions. Together, they cover the full lifecycle of any financial action. But let’s get specific about the glue that makes this stick:
No License Juggling
ApproveThis approvers don’t need Saasu seats. Your external vendors can approve their own invoices via email without accessing your accounting system. Internal teams? They stay in their lane – sales approves discounts, legal reviews contracts, nobody steps on each other’s SaaS tools.
Thresholds That Actually Work
ApproveThis’ approval thresholds auto-route requests based on amount, project type, or custom rules. Saasu invoice over $10K? Escalate to CFO. Under that? Manager approval suffices. Set it once and watch 80% of routine approvals handle themselves.
Delegation That Doesn’t Drop Balls
Jen’s on vacation? ApproveThis auto-reassigns her approvals to Tim without missing a beat. Saasu still tracks everything, ApproveThis handles the human shuffle. Audit trails stay clean even when people are out.
Setup: Less Pain, More Gain
Connect ApproveThis and Saasu in three steps:
- Pick Your Trigger: In Zapier, choose a Saasu event (new invoice, contact, etc.) or an ApproveThis status change (approved/denied).
- Map the Data: Tell Zapier which Saasu fields correspond to ApproveThis request details. Pro tip: Use ApproveThis’ calculated fields to auto-populate approval criteria.
- Test Drive: Run a test transaction. Approve a dummy invoice. Watch the systems hand off like relay racers.
Most teams get their first workflow live in under 20 minutes. Saasu’s API plays nice, and ApproveThis keeps the approval logic stupid simple.
Who Wins What
Finance Teams: Escape Spreadsheet Purgatory
AP Clerks: No more manually checking invoice approvals against Saasu records. AR Teams: Instant visibility into which approved invoices are stuck in fulfillment.
Sales Ops: Close Faster, Collect Sooner
Deal approvals automatically trigger Saasu invoices. Custom approval paths for discounts over 15% or multi-year contracts. Everything’s auditable when renewals come up.
Operations: Scale Without the Headaches
New vendor onboarding in Saasu? Require procurement approval via ApproveThis before activating accounts. Inventory purchase requests auto-convert to POs upon approval.
The Bottom Line
This isn’t about automation for automation’s sake. It’s about closing the gap between making decisions and acting on them. Saasu tells you where the money is. ApproveThis gets you there faster.
Companies between 50-5k employees aren’t startups anymore, but they’re not enterprises either. You need tools that flex without breaking. This integration does that – keeps approvals human where it matters, automated where it counts.
Ready to stop being a paperwork traffic cop? Get ApproveThis, connect your Saasu account, and start letting the machines handle the grunt work.
Integrate with Saasu Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
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Best Approval Workflows for Saasu
Suggested workflows (and their Zapier components) for Saasu
Create approval requests for new contacts
When a new contact is added in Saasu, an approval request is automatically created in ApproveThis to verify contact details. This integration ensures that contact information is vetted efficiently, reducing manual review time. *Note: Customize approval criteria as needed.*
Zapier Components
Trigger
New Contact
Triggers when a new contact is created.
Action
Create Request
Creates a new request, probably with input from previous steps.
Create approval requests for new invoices
When a new invoice is generated in Saasu, an approval request is automatically initiated in ApproveThis to validate the invoice. This integration streamlines invoice verification and minimizes manual intervention. *Note: Ensure invoice details are accurately mapped for approval.*
Zapier Components
Trigger
New Invoice
Triggers when a new invoice is created.
Action
Create Request
Creates a new request, probably with input from previous steps.
Create item invoices for new approval requests
When a new approval request is received in ApproveThis, an item invoice is automatically created in Saasu to process the order. This integration bridges approval workflows with invoicing, ensuring swift order processing. *Note: Verify item details in the Saasu action setup.*
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.
Action
Create Item Invoice
Creates a new invoice using the Item layout and inventory items.
Create service invoices for finalized requests
When an approval request is finalized in ApproveThis, a service invoice is automatically generated in Saasu based on the outcome. This integration expedites service fulfillment and minimizes processing errors. *Note: Adjust service parameters in the action configuration as required.*
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.
Action
Create Service Invoice
Creates a new invoice using the service layout.
