ApproveThis manages your Tokeet Integration approvals.

Why This Integration Isn’t Just Another Tech Stack Band-Aid

Let’s cut through the noise: most software integrations promise efficiency but deliver extra steps. This one’s different. When you connect ApproveThis (the approval engine) with Tokeet (your rental operations hub) through Zapier, you’re not just automating tasks – you’re eliminating the approval bottlenecks that cost property managers 12+ hours a month in chasing down signatures and verifying expenses.

Tokeet handles the operational heavy lifting – bookings, guest communication, maintenance tracking. ApproveThis handles the decision-making bureaucracy. Together, they create closed-loop processes where approvals happen at the speed your business actually moves. No more spreadsheet ping-pong. No more “I thought you signed off on that.” Just clean audit trails and decisions that keep revenue flowing.

Where This Combo Hits Different

Property management companies between 50-5000 units waste 23% of their ops budget on approval-related inefficiencies (we’ve got the gray hairs to prove it). Here’s how this integration claws that time back:

For Operations Teams

New maintenance request in Tokeet? ApproveThis auto-routes it to the right manager based on property location, vendor contracts, and budget thresholds. If it’s under $500 and from a pre-approved vendor, it greenlights instantly. Over $5k? Escalates to the regional director with all relevant docs attached. Delegation rules mean approvals never stall because someone’s on PTO.

For Finance Teams

Tokeet flags an irregular cleaning fee reimbursement. Instead of Slack hounding, ApproveThis:

• Checks against historical averages
• Routes to AP with context
• Auto-locks payment if denied

Approvers get everything in email – no logins, no hunting through Tokeet’s interface. Just approve/reject with one click. Audit trails sync back to Tokeet automatically.

For Owner Relations

Portfolio owners want real-time visibility without micromanaging. Connect Tokeet’s owner statements to ApproveThis’ client portals. When capital expenditures hit a threshold, owners get notified directly through the platform. They approve major spends without ever needing a Tokeet login – huge for external stakeholders who hate new software.

Real-World Use Cases That Don’t Suck

1. Expense Approvals That Don’t Require a PhD in Follow-Ups

The Problem: Your Tokeet dashboard shows $8k in pending maintenance costs. Three different vendors. Two property managers out sick. Finance needs codes. Operations needs timelines. Everything’s stuck.

The Fix: Zapier triggers an ApproveThis request the second Tokeet logs an expense. Dynamic fields auto-calculate:

• Budget remaining for that property
• Vendor reliability score
• Urgency tier based on guest check-in date

Approvers see all context in one email. Deny a request? It auto-updates Tokeet’s task as “Blocked” and notifies the vendor. Approve it? Tokeet processes payment and schedules the work.

2. Inquiry-to-Approval Handoffs That Actually Work

The Problem: A corporate client wants to book 20 units for 6 months. Your sales team’s excited. Legal needs contract review. Operations needs to verify availability. By the time everyone signs off, the client’s moved on.

The Fix: New inquiry in Tokeet? ApproveThis:

• Checks against blackout dates
• Routes discounted rates to Sales VP
• Auto-generates contract in Tokeet post-approval

Sequential approvals mean Legal can’t stall the process before Operations confirms capacity. Delegation rules ensure no single person becomes a bottleneck.

Setup That Won’t Make You Want to Swear Off Tech Forever

You’re not here for a Zapier tutorial. But since we promised:

Basic Workflow for Expense Approvals

1. In Zapier, set Tokeet’s “New Expense” as trigger
2. Filter for expenses over $X (unless you want to approve every toilet paper restock)
3. Map Tokeet’s expense data to ApproveThis’ custom fields (vendor, amount, property ID)
4. Set approval rules in ApproveThis:
- Thresholds (auto-approve under $500)
- Groups (property manager + regional director)
- Vacation delegates
5. Connect ApproveThis’ “Approved/Denied” trigger to Tokeet’s payment system

Total setup time: 18 minutes if you’ve had coffee. 37 if you haven’t.

Why This Isn’t Just “Another Integration”

ApproveThis doesn’t just push data to Tokeet – it adds decision-making logic that Tokeet alone can’t handle:

Approval Thresholds That Adapt

High-season vs. low-season budgets adjust automatically. A $1k plumbing fix in July (peak bookings) gets fast-tracked. The same cost in January routes to senior staff for review.

Email Approvals = Less Software Fatigue

Contractors, owners, and execs approve directly from their inbox. No “Can you resend the portal link?” delays. ApproveThis logs everything in Tokeet’s activity feed automatically.

Delegation That Doesn’t Require a Meeting

Property manager going on vacation? Their approvals temporarily reassign to their lead. No IT tickets. No manual Tokeet permission changes. Just uninterrupted cash flow.

Who Actually Benefits From This?

Mid-Sized Property Management Firms (50-200 Units)

You’re scaling past spreadsheets but can’t afford enterprise software. Use ApproveThis+Tokeet to:

• Auto-approve routine maintenance up to $1k
• Require owner sign-off on lease modifications
• Track approval SLAs (catch bottlenecks before they explode)

Corporate Housing Providers

Complex approval chains between HR, travel departments, and property teams. ApproveThis adds conditional logic to Tokeet bookings:

• HR approves stays over 30 days
• Legal reviews any addendum requests
• Finance caps budgets per department

Vacation Rental Franchises

Standardize approvals across locations while allowing regional overrides. Franchisees get autonomy for minor decisions. Corporate maintains control over brand standards and major spends.

How This Pays for Itself in Under 90 Days

Let’s math this out (because we know you’re skeptical):

Assumptions:
- Average approval takes 2.3 days without automation
- 47 approval requests/week
- 12 minutes per request in labor costs

Results:
- Approvals drop to 6 hours from 9.4 hours weekly
- 17.6 hours/month saved
- At $30/hour ops labor: $528/month ROI

ApproveThis starts at $89/month. You’re net positive by month two. Plus the avoided costs of delayed bookings or emergency premiums for rushed repairs.

No, Seriously – How Do We Start?

1. Grab an ApproveThis trial (no CC required)
2. Connect to Tokeet via Zapier (they’ve got a free tier if you’re new)
3. Clone our pre-built templates:
- Tokeet → ApproveThis Expense Approval
- ApproveThis → Tokeet Inquiry Sync

Or skip the DIY and book a 12-minute demo. We’ll show you how hospitality companies are cutting approval delays by 68% using these exact workflows.