How ApproveThis + Trainual Cuts Approval Chaos (Without the Headaches)

Let’s be real – most approval processes suck. They’re slow, messy, and half the time, nobody knows whose turn it is to click “approve.” Now imagine if your team’s training compliance (you know, the stuff that actually keeps your business running) got stuck in that same black hole. That’s where most companies live. But not yours.

When Process Documentation Meets Actual Process

Trainual’s great at telling people how to work. ApproveThis makes sure they actually do the work correctly. Connect them via Zapier, and suddenly your documented processes have teeth. We’re talking automated checks, instant escalations, and zero “I thought someone else handled it” excuses.

Why This Combo Doesn’t Just Work – It Wins

Most LMS platforms track completions. ApproveThis tracks accountability. Together, they solve two critical problems:

• Training that actually sticks: No more assuming completed modules = competent teams
• Audit trails that audit something real: Every approval ties directly to documented processes

Example: A 200-employee healthcare company uses this integration to auto-flag incomplete compliance training. Their legal team gets approval requests before someone touches patient data, not after. That’s the difference between checking boxes and actually reducing risk.

Use Cases That Don’t Feel Like Corporate BS

1. “Did They Actually Learn It?” Verification

Trainual tracks course completions. ApproveThis verifies understanding. Here’s how:

When a sales rep completes “Ethical Negotiation Tactics” in Trainual, Zapier triggers an ApproveThis request to their manager. The request includes:

• Quiz scores
• Time spent per section
• Optional manager comment requirement

Until approved, the rep’s CRM access stays locked. No more “I’ll review those certificates later” neglect.

2. Failed Test = Instant Red Flag

Someone bombs a safety certification test in Trainual? Instead of hoping someone notices:

ApproveThis automatically:

• Flags their system access
• Routes a re-training request to HR
• Notifies their supervisor via email (which they can approve/reject right from Outlook)

Manufacturing teams use this to prevent OSHA violations. Because “whoops” doesn’t cut it when forklifts are involved.

3. Approval-to-Training Handoffs

New vendor approved in ApproveThis? Zapier auto-assigns their “Vendor Onboarding” subject in Trainual. The kicker? Approvers don’t need Trainual licenses – just email. Perfect for external partners who shouldn’t see your full LMS.

Setup That Doesn’t Require a PhD

1. Pick Your Pain Point: Start with one integration – probably the failed test alerts.
2. Build the Zap: Use Zapier’s pre-built template (ApproveThis integrations)
3. Test with One Team: HR usually bites first – show them the compliance upside
4. Scale What Works: Add more workflows as teams see results

Who Gets the Most Mileage?

HR Teams:

Automate compliance tracking. New hire completes anti-harassment training? Their system access stays locked until ethics lead approves via ApproveThis. Bonus: Vacation delegation means approvals never stall when HR’s out.

Operations Managers:

Link equipment certifications (Trainual) to facility access approvals. Failed refresher course? Zapier revokes their badge permissions until re-approved. Real-time tracking shows exactly who’s cleared to operate machinery today.

Compliance Officers:

Use calculated fields to auto-approve low-risk training completions (like fire extinguisher videos) while flagging high-stakes ones (HIPAA compliance) for manual review. All audit trails live in one dashboard.

Features You’ll Actually Use

Beyond basic approvals, this combo lets you:

• Set Approval Thresholds: Auto-approve training scores above 90%, escalate anything below
• Route by Department: IT certifications go to CTO, safety trainings to ops leads
• Bypass License Fees: External partners approve via email without Trainual logins

The Bottom Line (No Fluff Edition)

Companies between 50-5k employees waste 11 hours weekly chasing training-related approvals (real stat from our customers). At $50/hour average wage, that’s $28,600 yearly down the drain. This integration won’t fix all your problems – but it fixes the dumb ones eating your budget.

Next Steps for People Who Hate Meetings

1. Book a 12-minute demo – we’ll show existing Trainual connections
2. Steal our pre-built Zapier templates – no “starting from scratch” nonsense
3. Pilot with your noisiest department (looking at you, Legal)

Worst case? You automate some approvals. Best case? You finally prove training ROI to the CFO. Either way, you look smart.