ApproveThis manages your US Global Mail approvals.

Why This Integration Isn't Just Another Zap

Let's cut through the BS: most software integrations promise efficiency but deliver extra busywork. This one's different. When you connect ApproveThis with US Global Mail through Zapier, you're not just automating tasks - you're fixing the broken link between physical mail and digital decision-making.

US Global Mail handles the mail scanning and tracking. ApproveThis handles the "who needs to sign off on what." Together, they create a system where physical documents trigger digital approvals faster than your legal team can say "where's the cover sheet?"

The Nuts & Bolts Value

For companies juggling mail-dependent processes (think: invoice approvals, contract sign-offs, compliance docs), this combo solves three concrete problems:

• No more guessing whether important mail items got approved
• Zero manual data entry from scanned documents
• Automatic audit trails for physical mail processes

Real-World Use Cases That Don't Suck

1. Legal Document Shuffle (Without the Shuffling)

Picture this: Your legal team receives a scanned contract via US Global Mail. Normally, this would mean 3+ days of email ping-pong to get signatures. With the integration:

1. US Global Mail scans the contract
2. Zapier triggers an ApproveThis workflow
3. Counsel gets an email approval request with the PDF attached
4. They review and sign off directly from their inbox

Who this helps: Law firms, healthcare providers, and any business where document chain-of-custody matters.

2. Accounts Payable That Actually Gets Paid

Vendor invoices arriving by mail used to mean:
- Physical routing slips
- Lost checks
- "I never got that" excuses

Now when US Global Mail scans an invoice:
1. ApproveThis auto-creates an approval task for the budget owner
2. Accounting gets instant visibility into approval status
3. Once approved, the invoice gets automatically routed to your accounting software

Who this helps: Manufacturing companies, universities, anyone processing 50+ vendor payments monthly.

3. Compliance Without the Paperweight

Regulated industries know this pain: You need to prove that specific people reviewed specific mail items. The integration creates an automatic audit trail showing:
- When the mail arrived
- Who approved it
- What comments they left
- Full version history of any changes

Who this helps: Financial services, government contractors, pharmaceutical companies.

Setup That Won't Make You Want to Strangle Someone

Here's the straight talk version of getting this running:

Step 1: The Zapier Part

1. Create a Zapier account if you don't have one
2. Connect your US Global Mail account
3. Connect ApproveThis
4. Pick your trigger (new mail, scan update, etc.)
5. Map the mail data to ApproveThis fields

Step 2: The ApproveThis Configuration

- Set approval thresholds based on mail type (e.g., auto-approve invoices under $5k)
- Assign approvers by department/mail category
- Enable email approvals so people don't need to log in

Pro tip: Use ApproveThis's calculated fields to auto-flag high-priority mail items based on keywords in the scan.

Department-Specific Wins

Legal Teams

Stop playing document detective. Every scanned NDA or contract gets:
- Automatic routing to the right attorney
- Version control via ApproveThis's audit trails
- Deadline reminders for time-sensitive reviews

Finance Departments

Turn paper invoices into approved digital payments without:
- Manual data entry errors
- Lost checks
- Month-end approval scrambles

Bonus: Use ApproveThis's approval thresholds to auto-approve recurring payments under certain amounts.

Operations Managers

Track physical mail with the same rigor as digital tasks:
- See real-time approval status for incoming shipments
- Get alerts when critical mail gets stuck in review
- Generate reports showing mail processing times

Why This Beats "Just Going Digital"

Many teams try to solve mail delays by forcing everything online. But when you still get physical documents (and you always will), that approach creates more work. This integration gives you:

Hybrid Work Superpowers

Approvers can handle physical mail items from their phones while:
- Waiting in airport security lines
- Sitting through their kid's soccer game
- Pretending to pay attention in Zoom meetings

Client-Friendly Approvals

Need external sign-offs? ApproveThis doesn't require vendors or clients to:
- Create accounts
- Learn new software
- Remember another password

They just reply to an email. Even your least tech-savvy client can handle that.

The Fine Print That Actually Matters

What This Doesn't Do

- Replace your document management system
- Automatically shred physical mail
- Make coffee (we're working on that)

What You'll Need

- A US Global Mail account (get one here)
- ApproveThis subscription
- Zapier account (free tier works for basic workflows)

Ready to Stop Chasing Paper?

If you're still manually routing scanned documents or worse - physically passing around mail - you're wasting about 3 hours per employee weekly. That's $18k/year for a team of 10.

ApproveThis starts at $29/month. The setup takes about 20 minutes. The ROI calculation? Embarrassingly obvious.

Next steps:
1. Register for ApproveThis
2. Connect your US Global Mail account via Zapier
3. Build your first mail-triggered workflow

Or if you're the cautious type: Book a 15-minute demo. We'll show you how a law firm cut their contract approval time from 6 days to 9 hours using this exact setup.