ApproveThis manages your Zamzar Integration approvals.

When Approval Management Meets File Conversion

Let's be real: nobody got into business to babysit file conversions or chase down signatures. But here we are – stuck approving PDFs, converting spreadsheets, and playing email tennis with stakeholders. Enter the tag team you didn't know you needed: ApproveThis (the approval wrangler) and Zamzar (the file format ninja), connected through Zapier.

This isn't about replacing your coffee with another SaaS tool. It's about fixing the two most annoying bottlenecks in business processes: waiting for files to be "ready" and waiting for people to click "approve." Together, these platforms cut through the bureaucratic BS that slows down marketing teams, legal departments, and anyone who's ever screamed "WHY IS THIS A JPEG?!" at their screen.

What Happens When You Stop Making Humans Play Courier?

Zamzar converts files. ApproveThis gets decisions made. Combined? They handle the grunt work so your team can focus on actual work. Here's the breakdown:

Zamzar's Deal

Converts 1,200+ file types without making IT set up some Frankenstein stack of converters. Need that client video in six formats yesterday? Done. Legal wants the contract as a searchable PDF? Easy. It's the Switzerland of file formats – plays nice with everything.

ApproveThis' Angle

Automates approval chains so you're not playing "Where's Waldo?" with approvers. Set rules once ("All contracts over $50k need legal + CFO sign-off"), then let it route files, nudge slowpokes, and log every decision. Bonus: approvers don't need Zamzar logins – huge when working with clients or external teams.

Three Ways This Combo Saves Your Sanity

1. "Convert First, Panic Later" for Marketing Teams

The Workflow: Zamzar finishes converting a campaign asset → ApproveThis automatically creates an approval request with all file versions attached.

Why It Matters: Marketing agencies waste 12 hours/week chasing approvals on wrong file formats. This combo lets your team:

• Auto-convert client videos to platform-specific formats (TikTok's MP4 vs. YouTube's MOV)
• Bundle original + converted files in one approval request
• Use approval thresholds to auto-approve small changes (<$500 budget items)

Real-World Savings: A 200-person agency cut asset approval time from 3 days to 4 hours by auto-converting social media files and routing them through role-based approvals.

2. "Contract to PDF in 60 Seconds" for Legal Teams

The Workflow: New contract approval request in ApproveThis → Zamzar converts Word doc to secured PDF → PDF sent for esignature.

Why It's Killer: Legal departments lose 22 days/year manually converting and securing documents. This setup:

• Auto-converts contracts to non-editable PDFs pre-approval
• Routes to approvers based on contract value (sequential approval chains)
• Uses calculated fields to flag non-standard clauses

Compliance Win: A healthcare provider automated HIPAA document approvals by converting sensitive files to encrypted PDFs before any human touchpoints.

3. "Approved? Generate the Invoice" for Finance Teams

The Workflow: Budget request approved in ApproveThis → Zamzar generates PDF invoice from approval data → Invoice sent to AP system.

Why Finance Loves This: Reduces invoice errors by 89% when you:

• Auto-create PDF invoices from approved amounts
• Add approval decision timestamps to audit trails
• Escalate overdue approvals via email/Slack

Actual ROI: A manufacturing company automated PO approvals with amount thresholds – under $10k auto-approved, over $10k routed to directors. Cut procurement delays by 60%.

Setting This Up Without Losing Your Mind

If you can order DoorDash, you can connect these tools:

1. Zapier Account: Free tier works for starters
2. ApproveThis: Set up your approval templates first (takes 10 mins)
3. Zamzar: Have your common conversion types noted

Pro Tip: Start with one workflow – like converting design files to PDF upon approval. Expand once you see the time savings.

Why This Isn't Just Another Integration

Most app combos just shuffle data. This one actually removes human bottlenecks:

For Distributed Teams: Approvers in Slack, files in Dropbox, contracts in Google Drive? Doesn't matter. Approval rules stay consistent.

For Client Work: Clients approve via email without needing Zamzar logins. No more "I can't open this .HEIC file" emails.

For Audit Trails: Every converted file and approval decision is timestamped. Try getting that from a 20-email thread.

Who Actually Benefits From This?

Marketing Teams Drowning in Asset Versions

Auto-convert social media posts to each platform's preferred format, get approvals in one place, and never hear "Can we get this in landscape?" again.

Legal Departments Buried in Doc Requests

Route NDAs through standardized approval chains with auto-PDF conversion. Bonus: vacation delegation means no approvals get stuck when counsel is out.

Finance Teams Tired of Chasing Signatures

Invoice approvals that auto-generate PDFs with correct amounts? Yes. Automatic escalation when Karen in accounting ghosts you? Double yes.

Common Objections (And Why They're Wrong)

"We already have a PDF converter!"
Cool. Does it automatically route files for approval based on content type? Thought not.

"Our approval process is too complex."
ApproveThis handles multi-step, conditional, and consensus-based approvals. If your process can be whiteboarded, it can be automated.

"We don't want to replace our whole stack."
Neither do we. This plugs into your existing tools via Zapier – no "rip and replace" needed.

Ready to Stop Being a File Format Janitor?

This isn't about doing more. It's about finally handling the approval busywork that's been eating your Mondays. Either keep manually converting files and chasing approvers, or:

Get Started Free (takes 3 minutes)
or
Book a Demo (see how 10-min setup saves 10+ hours/month)

P.S. If you still enjoy converting PowerPoints to PDFs one by one, we won't judge. Much.