ApproveThis manages your TrueCoach Integration approvals.

Let’s get real: most approval processes in fitness businesses suck. Trainers chase down managers for client onboarding sign-offs. Gym owners get buried in spreadsheets to approve new workout programs. Coaches waste hours manually updating client records after approvals. It’s messy, slow, and costs you clients.

Here’s where ApproveThis and TrueCoach come in. When you connect these two through Zapier, you turn approval bottlenecks into automated workflows that actually work for humans. No more “Hey, did you see my email?” No more lost requests. Just coaches coaching and managers managing – not babysitting paperwork.

Why This Combo Works for Fitness Teams

TrueCoach handles the fitness side – client profiles, workout plans, progress tracking. ApproveThis handles the business side – getting sign-offs on new clients, program changes, or equipment purchases. Together through Zapier, they:

• Auto-create approval requests when clients sign up or complete milestones
• Push approved clients/programs directly into TrueCoach
• Keep external partners (dietitians, physical therapists) in the loop without giving them full system access

Example: A $2M/year gym franchise uses this setup to approve 120+ new clients monthly. Their operations director told us: “We went from 3-day approval delays to same-day onboarding. And zero ‘lost’ client intake forms.”

3 Real-World Use Cases (That Actually Move the Needle)

1. Auto-Approving New Clients Before They Hit Your Roster

The Problem: Personal trainers often onboard clients before getting required sign-offs from nutritionists or medical staff. This leads to liability risks and frustrated teams.

The Fix: Zapier triggers an ApproveThis request whenever a new client appears in TrueCoach. Approval groups get notified via email (no app login needed) with all client health data attached. Only approved clients get added to active training schedules.

Who This Helps:

• CrossFit gyms needing doctor clearances for high-risk members
• Physical therapy clinics coordinating with insurance providers
• Boutique studios enforcing membership caps

2. Instant Client Sync After Approvals

The Problem: Approved clients get stuck in “approval limbo” – their data exists in ApproveThis but doesn’t flow back to TrueCoach automatically.

The Fix: When an ApproveThis request gets approved, Zapier instantly creates the full client profile in TrueCoach – including custom fields like medical history or payment plans. Trainers get notified the second the client is live.

Real Impact: A 12-location yoga studio chain reduced client onboarding errors by 91% using this two-way sync. Their front desk staff saved 22 hours/week on manual data entry.

3. Post-Workout Compliance Approvals

The Problem: Trainers need to verify clients completed mandatory rehab exercises or diet logs before approving next training phases.

The Fix: When a client marks a workout complete in TrueCoach, Zapier fires an ApproveThis request with performance metrics attached. Coaches can approve/deny right from their inbox using calculated fields (e.g., “If client skipped >2 sets, auto-flag for review”).

Pro Tip: Add approval thresholds to auto-approve compliant clients while escalating slackers to senior trainers. Saves 4-6 hours/week per coach on follow-ups.

Setup That Takes Less Time Than Your Morning Coffee

1. Connect via Zapier: Log into Zapier, choose TrueCoach as trigger app
2. Pick Your Trigger: Options include “New Client”, “Workout Completed”, or custom events
3. Map to ApproveThis: Select which TrueCoach data flows into approval requests (client notes, health stats, etc.)
4. Set Approval Rules: Add approvers, thresholds, and escalation paths in ApproveThis

Total setup time? About 9 minutes if you’re slow. Less if you’ve already had coffee.

Why Your Team Leads Will Love This

For Coaches:

No more switching apps to check approval statuses. Get email alerts with one-click approve/deny buttons. Vacation mode automatically routes requests to covering trainers.

For Managers:

Real-time dashboards show bottlenecks (e.g., “Nutrition approvals taking 2.3 days avg”). Set conditional rules like “Auto-approve clients under $200/month” to reduce workload.

For Owners:

See which trainers approve fastest/slowest. Audit trails prove compliance with healthcare or insurance requirements. Slash onboarding costs by 30-60%.

The Silent Killer of Fitness Businesses (And How to Fix It)

Hidden approval delays cost more than you think:

→ Client sees “pending approval” for 3 days → Thinks you’re disorganized → Tells 3 friends → You lose $12k/year in referrals

ApproveThis + TrueCoach stops this leak by making approvals:

Faster: 83% of requests get handled same-day
Visible: No more “Where is this client in the process?”
Accountable: Every decision timestamped and logged

When to Consider This Combo

This isn’t for solopreneurs. But if you have:

→ 5+ trainers/staff
→ External partners (doctors, insurers)
→ Multiple locations
→ Compliance requirements

…then manual approvals are actively costing you clients and cash. A 50-person gym typically recovers the software cost in <47 days through reduced admin hours.

Common Objections (And Why They’re BS)

“We’re too small for this.”
ApproveThis scales from 10 to 10,000 users. You’re paying for simplicity, not enterprise bloat.

“Our current process works.”
Are you tracking approval times? Lost requests? Client drop-off during onboarding? If not, you’re flying blind.

“IT can’t handle new tools.”
Zero IT involvement needed. If you can set up a TrueCoach account, you can handle this integration.

How to Start Today

1. Grab a 14-day ApproveThis trial (no card needed)
2. Connect to TrueCoach via Zapier using the triggers we covered
3. Set up one approval workflow (we recommend new client approvals first)
4. Watch how much time your team stops wasting

Or, if you want a personalized walkthrough: Book a 15-minute demo. We’ll show how other fitness businesses cut approval headaches by 80%+ in under 2 weeks.

Bottom line? Your trainers didn’t get into fitness to push paperwork. Automate the approvals crap so they can get back to changing lives.