ApproveThis manages your SubcontractorHub Integration approvals.

Why These Two Tools Beat Spreadsheets and Email Chains

Let’s be real – most construction companies still run approvals like it’s 1998. Projects get stuck waiting for Bob in accounting to check his email. Change orders disappear into Slack voids. Client sign-offs take longer than pouring concrete. That’s why pairing ApproveThis with SubcontractorHub through Zapier is like giving your back office a bulldozer.

SubcontractorHub keeps your projects moving with CRM tools and material tracking. ApproveThis slaps structure on your approval chaos. Together? You get automatic workflows that kick in when projects start, budgets change, or clients need to sign off. No more chasing down signatures or guessing who’s responsible.

The Nuts and Bolts of This Integration

SubcontractorHub handles the heavy lifting of project details – measurements, materials, client info. ApproveThis becomes your digital foreman for decisions. When these tools talk through Zapier, you create triggers that automatically:

• Start approval chains when projects begin
• Update project stages when budgets get approved
• Create new client files as requests come in

Key Benefit You Can’t Ignore

Here’s the kicker for roofing companies and contractors: Approvers don’t need SubcontractorHub licenses. Your client’s project manager can review blueprints in ApproveThis without paying for another CRM seat. Field crews submit change orders through simple email approvals. Accounting automatically gets copies when budgets cross specific thresholds.

Real-World Use Cases That Actually Matter

1. New Project Green Lights

When SubcontractorHub gets a new roofing project, ApproveThis automatically pings:

- Operations managers (material costs)
- Safety leads (PPE requirements)
- Clients (deposit approval)

Example: A storm restoration company auto-triggers approvals when emergency jobs pop up. Field leads get instant OKs to deploy crews while office staff handles insurance docs later.

2. Client Onboarding Without the Headache

Every new ApproveThis request (like a contract signing) creates a SubcontractorHub client profile. No more double-entry between systems. Your sales team stays focused on upselling instead of data entry.

3. Budget Changes That Don’t Wreck Timelines

Material costs spiked? Use ApproveThis’ calculated fields to auto-flag bids exceeding estimates. Approved budget bumps automatically update SubcontractorHub project stages. Denied requests trigger revision alerts.

4. Compliance Made Less Painful

When projects hit key stages in SubcontractorHub, ApproveThis forces mandatory sign-offs. Think safety inspections, lien waivers, or OSHA docs. No checklist item gets missed when approvals are baked into your workflow.

Setting This Up Without Losing Your Mind

Here’s the straight talk on implementation:

1. Connect Through Zapier: Zapier acts as the bridge – no coding needed
2. Pick Your Triggers: Start with 1-2 key workflows (new projects or budget approvals)
3. Map Your Approvers: Use ApproveThis groups to route requests (field vs office teams)

Pro Tip: Enable vacation delegates upfront. Nothing kills momentum like an approver being on PTO with no backup.

Department-Specific Wins

Project Managers

See approval statuses alongside SubcontractorHub timelines. Conditional thresholds auto-approve small change orders so you only handle big stuff.

Accounting Teams

Get real-time alerts when bids exceed thresholds. Auto-export approved invoices to your ERP without manual checks.

Field Supervisors

Approve material requests via email while on site. Escalate stuck approvals after set periods using time-based rules.

The Bottom Line

Construction isn’t getting simpler. Between material costs and client demands, you need tools that work like your crew – no BS, just results. ApproveThis + SubcontractorHub cuts approval delays from days to hours. It’s not magic, just smart automation.

Ready to stop playing approval whack-a-mole? Get started with ApproveThis or book a demo to see live workflows. Your future self (and your project timelines) will thank you.