ApproveThis manages your Opendate approvals.

Let’s cut through the noise: If you’re booking talent, managing venues, or coordinating events through Opendate, you already know time is your most valuable currency. Every minute spent chasing down approvals for contracts, budgets, or vendor orders is a minute not spent actually making events happen. That’s where ApproveThis comes in – not as another app to juggle, but as the missing piece that turns Opendate into a fully automated approval machine.

Why This Combo Works

Opendate gives venues control over event logistics. ApproveThis gives them control over decisions. Together, they remove the two biggest bottlenecks in live events: waiting on people and chasing paper trails.

Here’s the breakdown:

• Opendate: Manages event details, talent booking, and financial tracking
• ApproveThis: Handles approvals for contracts, budgets, vendor orders, and compliance checks

Real-World Use Cases (No Fluff)

1. Auto-Approvals for Talent Contracts

Picture this: Your venue books a rising indie band through Opendate. Instead of manually emailing contracts to your legal team and GM, ApproveThis automatically:

• Creates an approval request when the event is confirmed
• Routes contracts based on deal size (e.g., anything over $20k needs CFO sign-off)
• Updates Opendate’s financial tracker once approved

Who benefits: Music venues, comedy clubs, conference centers

2. Budget Guardrails for Event Planners

Your team books a speaker through Opendate with a $15k fee. ApproveThis:

• Checks against remaining event budget
• Auto-approves if under threshold
• Escalates to department heads if over

Who benefits: Corporate event teams, university event coordinators

3. Vendor Order Approvals That Don’t Slow Down Setup

When your ops team orders AV equipment through Opendate:

• ApproveThis requires approvals only for non-preferred vendors
• Uses email approvals so production managers can sign off from their phones
• Syncs approved orders back to Opendate’s procurement tracker

Who benefits: Festival organizers, trade show planners

The Nuts and Bolts

Setting this up takes 15 minutes if you’ve used Zapier before:

1. Connect Opendate and ApproveThis to Zapier
2. Choose your trigger (new event, order, etc.)
3. Map key data points to approval requests
4. Set up approval rules once in ApproveThis

Pro tip: Use ApproveThis’ calculated fields to auto-flag contracts that exceed typical rider requirements or budget categories.

Why Your Finance Team Will Care

ApproveThis doesn’t just speed things up – it creates an audit trail Opendate can’t handle alone:

• Every approval decision is timestamped and tied to a user
• Approval thresholds prevent "accidental" overspending
• Delegation rules ensure approvals never stall during festivals or holidays

The Killer Feature Everyone Misses

ApproveThis approvers don’t need Opendate licenses. When dealing with external talent agencies or temporary contractors:

• They approve via email (no app access required)
• Decisions still sync back to Opendate
• No extra seats/licenses needed

When to Consider This Integration

If any of these sound familiar:

• Your event managers spend >3hrs/week chasing signatures
• Budget overruns happen because approvals were "verbal"
• Different venues/locations have inconsistent approval rules

Getting Started

Test drive with a single workflow:

1. Pick one approval type (e.g., talent contracts under $10k)
2. Set up the Zapier integration using Zapier’s templates
3. Run a test event through Opendate

Most teams see a 40-60% reduction in approval times within the first month.

Bottom Line

Opendate tells you what’s happening at your venue. ApproveThis ensures who needs to decide actually decides. Together, they turn event planning from a permission-seeking grind into a streamlined operation.

Next step: Book a 15-minute demo to see how approval automation works with your existing Opendate setup.