ApproveThis manages your InEvent Integration approvals.

When Corporate Events Meet Approval Chaos

Let's be real - planning a conference feels like herding cats with spreadsheets. You've got venue contracts waiting on legal sign-off, speaker budgets stuck in finance limbo, and VIP attendee lists that need three executives to bless them. This is where InEvent and ApproveThis turn your approval circus into a well-oiled machine.

InEvent handles the corporate event logistics, ApproveThis slays the approval dragons, and Zapier makes them talk to each other. No more "Did you email the CFO?" or "Who approved this $20k catering order?" moments. Just events that happen because the right people said "yes" at the right time.

Why Your Event Team Will Kiss You

Combine these two platforms and you're basically giving your team superpowers:

• Zero approval black holes: Track every request from "submitted" to "signed" in real time
• Automatic escalations: Budget exceeds $50k? Routes straight to CFO without your intern chasing emails

But here's the kicker - your approvers don't need InEvent logins. External vendors can approve contracts via email. Legal can review NDAs without learning new software. You save seats, they save sanity.

Real-World Uses That Don't Suck

1. Event Proposals That Don't Die in Committee

Picture this: Your marketing lead creates a new webinar series in InEvent. Zapier instantly fires the details to ApproveThis. Before the first save-the-date email goes out:

• Legal checks compliance flags
• Finance verifies the budget against Q3 targets
• CEO approves the keynote speaker fee

Actual result: A pharma company reduced their event launch time from 3 weeks to 4 days by auto-routing to approvers based on therapeutic area.

2. VIP Attendees Who Actually Get Their Perks

When your sales team adds a Fortune 500 exec as an attendee:

1. ApproveThis pings the account lead: "Approve $5k hospitality budget?"
2. Upon approval, InEvent auto-updates their badge type to "Platinum"
3. Denied? They get standard access without awkward conversations

Pro tip: Use calculated fields to auto-flag high-value attendees needing special clearance.

3. Speaker Contracts That Don't Ghost You

New speaker added? Approval workflow:

1. Check if fee exceeds category budget
2. Route to legal if contract has non-standard clauses
3. Final approve/reject from program chair

All while keeping the speaker's agent updated via automated InEvent status emails. No more "We never got the contract!" claims.

Department-Specific Wins

For Finance Teams

Set approval thresholds so:

• Venue deposits >$10k auto-route to AP manager
• Catering budgets get compared against historical spend
• Speaker fees trigger tax form collection workflows

For Marketing/Events

Auto-create approval requests when:

• New sponsors are added
• Session topics might conflict with partnerships
• Event dates change affecting promo timelines

Setting This Up Without Losing Your Mind

Step 1: Connect the dots in Zapier

Pick your triggers:

• "New Event Created" in InEvent
• "Attendee Added" in InEvent
• "Contract Uploaded" in InEvent

Step 2: Build your approval logic

Use ApproveThis to:

• Set conditional rules ("Route to legal if contract PDF exists")
• Add approval groups ("CFO + CMO for budgets >$100k")
• Enable vacation overrides (Critical 2024 summit? No single approver bottleneck)

Step 3: Close the loop

When ApproveThis gives the green light:

• Auto-publish approved events
• Update attendee access levels
• Send signed contracts to DocuSign

The Nerd Stuff That Actually Matters

Approval Thresholds: Set budget limits that auto-approve small expenses but flag big ones. No more $500 cupcake orders waiting for VP review.

Calculated Fields: Auto-add 15% contingency to venue budgets during approval requests. Because nobody remembers the service fees.

Real-Time Dashboards: See every pending approval across all events. Spot bottlenecks before they delay the annual sales kickoff.

Why This Beats "Just Using Email"

Email approvals are the Bermuda Triangle of event planning. With this setup:

• Approvers get one-click decisions from any device
• Auto-reminders nudge slowpokes without you playing bad cop
• Full audit trail shows who approved what - no finger-pointing later

Ready to Stop Chasing Approvals?

If your last event had even one "Why wasn't this approved?!" moment, you need this. Not because we say so, but because your stressed-out event coordinator definitely thinks so.

Book a 15-minute demo and we'll show how to:

• Cut approval times for events by 60-80%
• Reduce no-shows with automated attendee vetting
• Get actual visibility into approval statuses

Or start a free trial and connect your first InEvent workflow in 20 minutes. Your future self (and your team) will thank you.