ApproveThis manages your EZICHEQ Integration approvals.

Two Systems, One Powerful Partnership

When EZICHEQ's certified check management meets ApproveThis' approval automation, businesses gain an ironclad system for financial oversight. This integration isn't about replacing tools - it's about connecting specialized systems to create guardrails where money changes hands. Construction firms get instant validation on contractor payments. Healthcare providers automate equipment purchase approvals. Educational institutions streamline grant disbursements. All while maintaining compliance through EZICHEQ's tracking and ApproveThis' audit trails.

What Each Platform Brings to the Table

EZICHEQ acts as your financial process backbone - tracking certified checks, payment items, and critical financial artifacts with military precision. Its strength lies in creating immutable records for high-value transactions.

ApproveThis serves as your compliance gatekeeper - automating multi-level approvals, enforcing spending policies, and preventing financial leaks through calculated approval thresholds. Where EZICHEQ documents, ApproveThis governs.

Real-World Workflows Powered by Zapier

Through Zapier, these platforms create closed-loop financial controls. Let's break down two core integrations:

1. Certified Check Validation

Trigger: New certified check in EZICHEQ
Action: Launch approval workflow in ApproveThis

A regional bank uses this to handle contractor payments. When project managers enter checks in EZICHEQ, ApproveThis automatically routes them to department heads based on amount thresholds. The CFO receives anything over $50k, while branch managers handle smaller amounts. Approvers receive email notifications with one-click approve/deny options - no EZICHEQ login required.

2. Audit Trail Creation

Trigger: New approval request in ApproveThis
Action: Create tracked item in EZICHEQ

A pharmaceutical company uses this to document clinical trial payments. Every approved expense in ApproveThis automatically generates an EZICHEQ record with approval timestamps, responsible parties, and attached documentation. Their compliance team can instantly pull audit-ready reports showing complete money trails.

Industry-Specific Advantages

Construction & Contracting

General contractors use approval thresholds to auto-approve recurring material orders under $5k while flagging unusual change orders. Field supervisors approve vendor payments via mobile email while EZICHEQ maintains lien waiver documentation.

Healthcare Systems

Hospital networks configure multi-step approvals for equipment purchases - department head → procurement → CFO. ApproveThis escalates urgent COVID-related supply requests while EZICHEQ tracks certification documents for joint commission audits.

Higher Education

Universities automate research grant disbursements with calculated fields that compare request amounts against remaining budgets. EZICHEQ items track check recipients and expiration dates, triggering ApproveThis workflows for renewal approvals.

Implementation Made Simple

Setting up the integration takes three steps:

1. Connect both platforms to Zapier using their native authentication
2. Choose your trigger event (new EZICHEQ check or ApproveThis request)
3. Map critical data fields between systems

Pro Tip: Use ApproveThis' calculated fields to auto-populate EZICHEQ item labels based on approval type and amount. For example: "APPROVED - Equipment Purchase - $23,500 - Q3 Budget"

Department-Specific Benefits

Finance Teams

Reduce payment errors by requiring secondary approval for any check exceeding historical vendor averages. ApproveThis' real-time dashboard shows pending requests while EZICHEQ maintains the golden record.

Operations Managers

Implement conditional logic so equipment replacement requests automatically route to facilities directors, while office supply orders go to department admins. Vacation delegation ensures no approval delays during time off.

Compliance Officers

Use EZICHEQ's tracking numbers as custom fields in ApproveThis to instantly locate supporting documentation during audits. Configure automatic denials for requests missing required attachments.

Why This Combination Works

Most financial systems try to be all things to all departments. By connecting best-in-breed solutions through Zapier, you get:

• No software bloat - each team uses tools designed for their needs
• Reduced licensing costs - external approvers only need ApproveThis access
• Flexible controls - adjust approval rules without IT involvement

A municipal government client reduced payment processing time from 14 days to 48 hours using these integrations, while maintaining strict public accountability requirements.

Getting Started

Begin with one core workflow - either check approvals or audit trail creation. Most teams see value within their first payment cycle. Use ApproveThis' template library to clone proven workflows from similar organizations.

Ready to transform your financial controls? Start your ApproveThis trial or explore EZICHEQ's tracking capabilities. For integration assistance, book a workflow design session with our Zapier experts.

Final Checklist

Before going live:

• Test approval chains with sample amounts
• Configure EZICHEQ field mappings
• Set up vacation delegates for key approvers
• Enable email approval fallbacks

Remember: The goal isn't to eliminate human judgment, but to ensure decisions happen consistently and documented properly. With ApproveThis and EZICHEQ working together through Zapier, financial integrity becomes automatic.