ApproveThis manages your Exercise.com Integration approvals.

When Approval Management Meets Fitness Operations

Let's cut through the noise: approval processes suck when they're manual. Especially in fitness businesses where you're juggling client programs, membership changes, and trainer certifications. This is where pairing Exercise.com's client management with ApproveThis' decision automation creates something actually useful.

Exercise.com handles the fitness stuff - workouts, billing, client tags. ApproveThis handles the bureaucratic stuff - getting sign-offs, tracking decisions, making sure Karen from accounting actually reviews the new yoga studio budget. Connect them through Zapier, and you've got a system where approvals happen where the work actually gets done.

The kicker? Approvers don't need Exercise.com licenses. Trainers can approve program changes without logging into another system. Clients can approve rate increases without seeing your internal tags. It removes the license tax that normally makes cross-team approvals painful.

Four Ways This Combo Actually Solves Problems

1. Auto-Enroll Clients in Premium Programs (Without the Nagging)

Picture this: A physical therapy clinic uses Exercise.com assessments to identify candidates for their $500/month elite recovery program. Instead of manually adding approved clients, they:

• Trigger an ApproveThis request when assessments hit specific criteria
• Auto-add clients to the premium group once approved

Why it matters: CrossFit gyms use this to gatekeep advanced classes. Wellness centers filter supplement program access. Approval becomes part of the client journey, not an admin hurdle.

2. Kill Program Scope Creep with Assessment Approvals

Trainers love adding "just one more session" to client plans. Finance teams? Not so much. Connect Exercise.com assessments to approval workflows so:

- Every program change requires manager sign-off before clients see it
- Custom approval thresholds auto-approve minor changes ($50 upsells) but escalate major ones ($500 packages)

Real example: A Pilates studio reduced unauthorized discounting by 73% after requiring approvals on all assessment-based package changes.

3. Make Client Tags Mean Something

Tags like "High Injury Risk" or "Monthly Payer" shouldn't be thrown around casually. Set rules where:

- Adding sensitive tags triggers mandatory approvals
- Approvers see context like client history before signing off

How one cycling studio uses it: Coaches can't tag clients as "Competition Team" without director approval. Prevents overpromising to casual riders.

4. Stop Ghosting New Clients

Ever approve a membership then forget to onboard them? Brutal. Connect approval requests to Exercise.com's welcome emails so:

- Approved clients get instant program access
- Denied applicants receive alternative offers

Yoga studios use this to automatically send free class passes when someone's budget application gets rejected. Turns "no" into "not yet."

Why This Isn't Just Another Zap

Most Zapier integrations just shuffle data. This combo actually changes how decisions get made:

For Management:
See approval bottlenecks in real dashboards. Notice that nutrition plan approvals take 3x longer than supplements? Maybe your macro coach needs help.

For Trainers:
Get yes/no decisions via email without breaking workout flow. Automatic reminders mean no more awkward "Did you approve my thing?" locker room conversations.

For Clients:
Experience seamless upgrades without backoffice delays. One rehab center clients report 89% satisfaction with program activation speed since automating approvals.

The secret sauce? ApproveThis handles the conditional logic Exercise.com can't. Like requiring different approvers based on client tenure or automatically escalating stale requests.

Setting This Up Without Losing Your Mind

We're not gonna bore you with 20 steps. Here's the skinny:

1. Connect both apps to Zapier (takes 3 minutes)
2. Pick your trigger: "New Assessment" or "Tag Added" in Exercise.com
3. Map key fields to ApproveThis: Client ID, request type, amount
4. Set approval rules: Who needs to approve what, and when
5. Connect the outcome back to Exercise.com: Add to group, send email, update tags

Pro tip: Use ApproveThis' calculated fields to auto-approve requests under $100 or from platinum clients. Saves 40% of manual reviews.

Who Actually Benefits From This?

Gyms & Studios:
Auto-approve member freeze requests under 14 days. Require owner approval for longer holds. All tracked in one place instead of scattered emails.

Physical Therapy Clinics:
Ensure treatment plan changes get doctor sign-off before showing up in Exercise.com client portals. Audit trail meets insurance requirements.

Corporate Wellness Programs:
HR approves fitness budget allocations, which auto-populate in employee Exercise.com accounts. No more spreadsheet hell.

Supplement Brands:
Sales team proposals require compliance approval before being sent via Exercise.com. Avoids legal fires.

But Wait, There's Actual Features

Beyond the Zapier basics, ApproveThis brings:

Vacation Delegation:
Your head trainer takes a 2-week silent retreat? Approval power temporarily shifts to their assistant. No workflow disruptions.

Approval Groups:
Need 3 managers to approve new locations? Set parallel or sequential approval paths. Perfect for franchise operations.

Real-Time Calculations:
Automatically adjust approval requirements based on client lifetime value pulled from Exercise.com. Big spenders get faster approvals.

The Bottom Line for Fitness Operators

Exercise.com manages the sweat. ApproveThis manages the paperwork. Together, they remove the garbage that slows down client experiences and team productivity.

This isn't about flashy tech. It's about:

- Eliminating "Where are we on this?" status meetings
- Reducing client onboarding time from days to minutes
- Making compliance teams actually tolerable to work with

If your approval processes involve more than two forwarded emails, you're bleeding time and client trust. Fixable in an afternoon.

Ready to stop being a professional nag? Register for ApproveThis or schedule a 15-minute demo. We'll even show you how other fitness businesses set this up while you foam roll.