ApproveThis manages your Nexinvoice Integration approvals.

Two Platforms, One Powerful Workflow

When Nexinvoice's automated invoice collection meets ApproveThis' approval workflows, Brazilian businesses gain an unprecedented advantage in managing water, energy, and gas payments. This integration solves a critical pain point: the delay between receiving invoices and securing financial approvals. For companies dealing with hundreds of utility providers across multiple states, manual processes create bottlenecks that impact cash flow and supplier relationships.

Nexinvoice specializes in aggregating invoices from Brazil's complex utility sector, while ApproveThis adds structured decision-making to the equation. Together through Zapier, they enable automatic routing of invoices to the right approvers, real-time status updates, and audit-compliant records - without requiring approvers to log into multiple systems.

Why This Integration Matters

Consider a property management company handling 500+ utility accounts across residential complexes. Nexinvoice automatically pulls invoices from Sabesp, Enel, and Comgás, while ApproveThis routes each invoice based on:

• Location-specific approvers (building managers)
• Amount thresholds (R$5k+ requires regional director approval)
• Due date urgency (auto-prioritization)

Approvers receive email notifications with one-click approve/reject options, even if they've never used Nexinvoice. Finance teams gain visibility into pending approvals through ApproveThis' dashboard, while accounts payable automatically receives approved invoices ready for payment.

Real-World Use Cases

1. Automated Approval Creation for New Invoices

When Nexinvoice retrieves a new electricity bill from Light S.A., Zapier triggers ApproveThis to create an approval request with:

• Embedded invoice PDF
• Due date countdown
• Custom approval rules based on amount or supplier

Example: A São Paulo manufacturing plant uses amount thresholds to auto-approve small invoices (under R$2k) while routing larger amounts through plant managers and CFO review. Approval time dropped from 6 days to 12 hours.

2. Invoice Status Sync During Approval

When an approval request starts in ApproveThis, Nexinvoice automatically updates the invoice status to "Under Review" with expected decision dates. This prevents duplicate payments and gives suppliers visibility through Nexinvoice's portal.

3. Post-Approval Automation

Once approved in ApproveThis, Nexinvoice marks the invoice as "Ready for Payment" and triggers payment processing. If denied, status changes to "Disputed" with rejection reasons logged for audit trails. A Rio de Janeiro hotel chain reduced late payment fees by 73% using this two-way sync.

Key Features Driving Results

ApproveThis enhances Nexinvoice's capabilities through:

Conditional Approval Paths

Route invoices over R$50k to financial controllers while auto-approving recurring small amounts. Apply different rules for water vs. energy suppliers.

Delegated Approvals

Automatically reassign approvals when managers travel - critical for companies with regional approvers across Brazil's diverse time zones.

Real-Time Calculations

Compare current invoices against historical usage patterns. Flag deviations over 15% for special review before approval.

Implementation Made Simple

Setting up the integration takes three steps:

1. Connect Nexinvoice and ApproveThis to Zapier
2. Map invoice fields between systems (amount, due date, supplier ID)
3. Configure approval rules based on your financial policies

Technical teams appreciate that ApproveThis pulls invoice metadata without requiring full system access. Approvers only need email access - no additional licenses. For companies using Nexinvoice's supplier portal, approved invoices automatically update vendor-side records.

Cross-Team Benefits

Finance Teams

Eliminate manual data entry between approval and payment systems. ApproveThis' audit trails integrate with ERP systems like SAP, while Nexinvoice maintains original invoice records.

Operations Managers

Monitor utility spend in real time through ApproveThis' dashboard. Receive alerts when approvals risk missing due dates that could impact service continuity.

External Partners

Suppliers and property owners review approvals through Nexinvoice's portal without needing ApproveThis access. Dispute resolution times dropped 68% for a Minas Gerais shopping mall operator.

Getting Started

Begin with a single workflow - auto-approving invoices under R$1k from preferred suppliers. Gradually introduce complex rules as teams adapt. Most implementations see full ROI within 3 months through:

- 60-80% reduction in approval cycle times
- 50% fewer late payment penalties
- Complete audit trails for ANEEL inspections

Ready to transform your utility payment process? Start your ApproveThis trial or schedule a Nexinvoice demo to see the integration in action.

Critical Implementation Notes

1. Map Nexinvoice's supplier IDs to ApproveThis' approval groups for accurate routing
2. Use calculated fields to compare against budget allocations
3. Set escalation rules 3 days before invoice due dates
4. Train approvers on email-based decisions to maintain velocity

Avoid creating overly complex initial workflows. Start with high-volume/low-risk invoices, then expand to strategic approvals. The integration supports incremental sophistication as your team's comfort grows.