ApproveThis manages your Timekit Integration approvals.

When Scheduling Meets Approval Power

Let’s get real: scheduling is messy. Clients cancel last minute, team members double-book, and paid appointments need financial oversight. Timekit handles the calendar chaos well, but what happens when bookings require human decisions? That’s where 92% of operations teams get stuck forwarding emails and chasing signatures.

ApproveThis plugs directly into Timekit via Zapier to automate the "should we allow this?" layer. We’re talking automatic approval requests when bookings hit specific conditions – high-value appointments, staff cancellations, or premium service bookings. No more digging through Slack threads to find who gave the green light.

Why This Combo Works for Mid-Sized Companies

Companies between 50-5,000 employees live in the danger zone: complex enough to need process controls, but agile enough to hate bureaucracy. This integration solves three specific problems:

• No more approval black holes: Timekit tracks availability, ApproveThis tracks decisions – all in one workflow
• External approvers don’t need Timekit access: Clients or execs approve via email without logging into another system

Take a 200-person consulting firm. Their partners approve premium client bookings over $5k. Before this integration, assistants screenshot Timekit appointments and emailed them around. Now? Timekit triggers ApproveTheSecond a $5k+ slot gets booked. Partners approve directly from Outlook. No new logins. No missed requests.

Real Use Cases (Not Just Theory)

1. High-Stakes Booking Approvals

Medical device companies use Timekit to schedule surgeon training sessions. Every booking requires VP sign-off due to travel costs. Their Zapier flow:

Timekit new booking → Check if session type = "Advanced Training" → Create ApproveThis request with cost projection → VP approves/denies via email → Auto-confirm or release time slot

ApproveThis features used: Approval thresholds (auto-approve under $2k), calculated fields (adds travel costs), vacation delegation (if VP is OOO).

2. Damage Control for Cancellations

A 500-employee HVAC company schedules maintenance visits via Timekit. When a technician cancels, ApproveThis automatically:

1. Flags the rescheduling request to dispatch managers
2. Requires customer confirmation of new time slot
3. Triggers $50 discount approval if original appointment was missed

Before this setup? 22% of cancellations led to customer complaints. Now? 89% get resolved within 2 hours.

3. Paid Booking Oversight

Enterprise SaaS companies deal with this daily: A sales rep books a $30k onboarding workshop via Timekit. Finance needs to verify:

- Payment terms match contract
- Resource allocation doesn’t overcommit staff
- Compliance with revenue recognition rules

ApproveThis layers conditional approvals:
Under $10k? Auto-approved.
Over $10k? Requires finance + delivery lead sign-off.
Over $50k? Adds CFO to approval chain.

Setup That Takes Less Time Than Your Coffee Break

Connect Timekit to ApproveThis in 4 steps:

1. Create a Zapier account (free tier works)
2. Choose Timekit trigger: "New Booking", "Cancellation", or "Paid Booking"
3. Select ApproveThis action: "Create Request"
4. Map Timekit data to approval fields (client name, booking type, amount)

Pro tip: Use ApproveThis’ calculated fields to auto-add markup percentages or compliance checks based on Timekit’s booking data.

Department-Specific Wins

Operations Teams

Stop playing telephone between sales and scheduling. Example: A manufacturing company auto-flags bookings requiring specialized equipment. ApproveThis routes requests to plant managers who verify inventory before confirmation.

Finance Teams

No more surprise bookings blowing the budget. Set approval thresholds in ApproveThis that mirror your spending policies. Timekit bookings over $X automatically require CFO review.

Customer Success

Ever had a sales rep over-promise availability? Add CS leads to approval chains for high-touch clients. They check implementation bandwidth before locking in timelines.

Why This Isn’t Just Another Integration

Most approval tools create more work. ApproveThis removes it by understanding real-world scenarios:

Approver vacations: Automatically reroute Timekit booking approvals without changing workflows
Multi-team coordination: Legal approves NDAs in AppThis while sales handles scheduling in Timekit
Audit trails: Every approved/denied booking shows who decided what and why

A 1,200-employee logistics company reduced booking errors by 40% in 3 months by adding ApproveThis checks to their Timekit-powered scheduling.

Common Objections (And Why They’re Wrong)

"We already have Slack approvals"
Cool. Now find last month’s approved catering budget in Slack. Can’t? That’s why approval audit trails matter.

"Our ERP handles this"
Great for PO approvals. Terrible for client-facing scheduling. Timekit + ApproveThis speaks human and accountant.

Getting Started

ApproveThis offers a 14-day free trial – no payment method needed. Here’s your playbook:

1. Create your ApproveThis account
2. Connect to Timekit via Zapier (takes 8 minutes)
3. Set up one test workflow (start with paid booking approvals)
4. Demo it for stakeholders during your next ops meeting

Or skip the DIY and book a 20-minute demo. We’ll show how similar companies cut approval delays by 65%.

The Bottom Line

Timekit handles when things happen. ApproveThis handles whether they should. Together, they stop these scenarios:

- Clients booking services you can’t deliver
- Sales committing to unrealistic timelines
- Finance discovering budget overruns post-booking

It’s scheduling approvals that actually work how you do – minus the micromanagement.