ApproveThis manages your ExhibitDay Integration approvals.

When Approval Bottlenecks Meet Trade Show Madness

Let's be real: trade show planning makes herding cats look easy. Between vendor contracts, booth designs, and last-minute "urgent" requests, ExhibitDay teams already have their hands full. Now add approval bottlenecks where decisions get stuck in email threads or forgotten Slack channels. That's where ApproveThis comes in - like a bouncer for your approval processes, but without the velvet rope attitude.

When you connect ApproveThis to ExhibitDay via Zapier, you're not just automating workflows. You're creating guardrails for the creative chaos that makes events successful. Marketing teams get structured decision-making without killing momentum. Procurement keeps control of budgets without being the "bad guys." And everyone stops playing calendar tag trying to track down approvers.

Why This Combo Works (When Other Tools Don't)

ExhibitDay organizes the madness - ApproveThis tames the decision-making free-for-all. Here's where other solutions fall short:

Generic project tools treat approvals as checkboxes. ApproveThis handles multi-layer sign-offs with conditional logic - like auto-approving small booth expenses but requiring CFO review over $25k. Built-in approval features in other apps force you to upgrade entire teams. With our integration, external vendors or clients can approve requests via email without needing ExhibitDay logins.

Real-world example: A medical device company uses this combo to manage 50+ conference sponsorships annually. Their exhibit team creates events in ExhibitDay, which auto-triggers budget approvals in ApproveThis. Legal gets vendor contracts for review automatically, while marketing approves booth designs - all with audit trails. Last year, they cut average approval time from 11 days to 38 hours.

Four Ways This Integration Saves Your Sanity

1. No More "Who Approved This?!" Moments

When new events pop up in ExhibitDay (think: surprise trade show opportunity), ApproveThis automatically routes approval requests based on your rules. For a mid-sized manufacturing company, this meant:

• Sales ops approves venue selection
• Legal auto-reviews contract terms
• CFO gets anything over $50k

All before the first team member boards a plane. Bonus: approvers can reject with comments right from their inbox - no logins required.

2. Task Approvals That Don't Kill Momentum

New ExhibitDay task = automatic approval request. For creative agencies, this means:

• Booth design drafts get client approval in <48hrs
• Vendor payments auto-route to accounting
• Swag orders approved by brand compliance

Pro tip: Use calculated fields to auto-flag tasks exceeding budget thresholds. Your project manager will send you thank-you cookies.

3. Two-Way Status Updates (Without Manual Entry)

When an ApproveThis request gets denied, ExhibitDay tasks update automatically. No more outdated task lists showing "approved" for that rejected booth concept. For a food & beverage exhibitor, this cut post-event reconciliation time by 70% - because finance wasn't chasing down dead-end expenses.

4. Approval Chains That Respect Vacation Schedules

Ever had a critical request stall because someone's at Burning Man? ApproveThis' vacation delegation automatically reroutes approvals. When ExhibitDay shows a team member OOO, their approvals go to the right backup - no manual handoffs. A tech startup used this to avoid $12k in rush shipping fees when their PM was unreachable during a product launch.

Setup That Won't Make You Hate Tech

If you can make toast, you can set this up:

1. Connect ExhibitDay and ApproveThis in Zapier (takes 3 minutes)
2. Pick your triggers: New events, tasks, or custom ExhibitDay fields
3. Map approval rules in ApproveThis (who needs to approve what, when)

Pro move: Use conditional logic so $500 swag orders don't bother the CFO, but anything with "custom fabrication" auto-escalates. Your finance team might actually smile.

Who Benefits (Besides Your Stress Levels)

Marketing Teams

Stop being the approval middleman between agencies, vendors, and legal. When ExhibitDay shows a new booth design task, ApproveThis automatically collects signatures from stakeholders. No more version 12 because someone didn't see the email.

Operations Managers

Real example: A trade show coordinator reduced 23 weekly check-in meetings to 5 by using approval statuses as progress indicators. Green = approved, red = stuck - no more guessing.

Finance Departments

Auto-reject ExhibitDay tasks exceeding budget thresholds before they become actual expenses. One company prevented $47k in overspending last quarter by setting hard stops.

External Partners

Clients approve designs via email without ExhibitDay access. Vendors get contract approvals without your team playing telephone. Everyone stays in their lane, but the workflow stays on track.

The Nuts and Bolts (Without the Jargon)

ApproveThis isn't just a rubber stamp tool. When connected to ExhibitDay via Zapier, you get:

Email approvals - Because making execs log into another system is career-limiting
Approval thresholds - Auto-approve small stuff, escalate the big decisions
Vacation coverage - Out of office? The system handles it before you miss a beat
Audit trails - Who approved what, when, and why? Perfect for compliance
Mobile-friendly - Approve that last-minute booth change from the Uber to the venue

Bottom Line: Better Events, Fewer Emergencies

This integration isn't about replacing human judgment - it's about eliminating the logistical nightmares that prevent good decisions. When ApproveThis handles the approval grunt work, your ExhibitDay becomes what it should be: a platform for creating killer events, not chasing signatures.

Want to stop being the approval police? Get started with ApproveThis or schedule a demo to see how it works with your ExhibitDay setup. Pro tip: Ask about our pre-built templates for common trade show workflows - you'll be set up before your next coffee break.