ApproveThis manages your Bullhorn CRM Integration approvals.

Why These Two Tools Together? Let’s Get Real

Let’s cut to the chase: Bullhorn CRM is where your team lives when they’re managing candidates, clients, and job orders. ApproveThis is where approvals go to stop being a bottleneck. Combine them? You’re looking at a workflow where nothing falls through the cracks – not the new candidate needing a quick greenlight, not the urgent client contract waiting on three VPs to stop arguing over commas. This integration isn’t just “nice to have.” It’s for teams tired of playing approval whack-a-mole.

What Happens When You Stop Manually Bridging These Systems

Bullhorn’s great at tracking opportunities. ApproveThis is great at getting decisions made. Together, they handle the two biggest leaks in your process: information getting stuck and people being slow. Here’s the actual business impact:

Speed You Can Actually Measure

Example: A staffing agency gets 50 new candidates daily in Bullhorn. Without automation, their recruiters spend 20 minutes per candidate chasing approvals. Connect Bullhorn to ApproveThis? Those 16+ hours weekly get handed back. That’s not “efficiency” – that’s letting your team actually recruit.

Compliance Without the Paper Trail

Approval thresholds in ApproveThis mean anything under $5K auto-approves. Over that? It escalates. Now sync that with Bullhorn opportunities. Sales teams stop waiting for finance, finance stops micromanaging. Everyone’s following the rules because the system enforces it.

Budget Stuff That Actually Matters

Bullhorn seats are pricey. ApproveThis doesn’t make external partners (clients, contractors, department heads) burn a Bullhorn license just to approve something. HR teams love this when onboarding temps. Sales loves it for client sign-offs. You’re not just saving money – you’re removing friction that kills deals.

Real Use Cases (Not Just Theory)

For HR & Staffing Teams: Candidate Approvals That Don’t Suck

The Zap: New Bullhorn candidate → ApproveThis request.
Why it works: Recruiters add candidates to Bullhorn. Hiring managers get an email (no login needed) to approve. If they’re OOO, delegation kicks in. Approved? Candidate moves to next stage. Denied? Recruiter gets notified in Bullhorn. No more “Did you see my email?”

For Sales Ops: Opportunity → Approval → Pipeline

The Zap: Bullhorn opportunity → ApproveThis → Auto-create job order.
Why it works: Sales rep closes a deal in Bullhorn. ApproveThis pings the VP with deal terms. Once approved, Bullhorn auto-creates the job order. Sales ops isn’t playing messenger between systems. Bonus: Use calculated fields in ApproveThis to flag deals over margin thresholds.

For Exec Teams: Lead Capture That Doesn’t Require Babysitting

The Zap: New ApproveThis request → Bullhorn lead.
Why it works: Field team submits an approval request for a promo event. That request becomes a Bullhorn lead with all details. Even if the request gets denied, the lead exists for follow-up. No more “Who was that guy from the conference?”

Setting This Up Without Overcomplicating It

Zapier’s the glue here. You’re not coding anything. The heavy lifting’s already done:

1. Connect Bullhorn to Zapier: Use Bullhorn’s API keys (their docs explain this).
2. Connect ApproveThis: It’s OAuth – just log in.
3. Pick a Trigger: Like “New Candidate” in Bullhorn.
4. Add Action: “Create Request” in ApproveThis. Map Bullhorn fields to approval form.
5. Test: Add a fake candidate. See if the approval pops up.

Most teams set this up in under 30 minutes. The real work is deciding which processes to automate first. Pro tip: Start with the approvals that cause the most daily frustration.

Features You’ll Actually Use (Not Just Brochure Fluff)

Vacation Delegation – The Unsung Hero

Example: Your CFO approves all contracts. They’re hiking the Alps for two weeks. Instead of approvals piling up, ApproveThis auto-reassigns to the VP. No Bullhorn access needed for the VP – they approve via email. The system doesn’t care who’s out, just that someone qualified says yes.

Approval Groups – For When Committees Can’t Be Avoided

Need 3 VPs to approve a Bullhorn job order? Set them as a group. Choose “all must approve” or “first response wins.” Either way, Bullhorn doesn’t get updated until ApproveThis says it’s resolved. Audit trails stay clean.

Why This Isn’t Just Another Integration

Most Zapier integrations just move data. This one moves decisions. Bullhorn holds the what (candidates, leads, jobs). ApproveThis handles the who and when (approvers, deadlines). Together, they remove the human latency that makes processes drag. You’re not just integrating apps – you’re hardwiring your decision-making into the tools where work already happens.

Example: A manufacturing client uses Bullhorn for temp staffing. They connected ApproveThis to handle shift approval from plant managers. Managers approve via text message (yes, SMS works). Approved shifts auto-create Bullhorn job orders. Denied shifts alert the HR team. Their time-to-fill dropped 40%. Not because the tools are magical – because the process stopped waiting on people.

Getting Started (No Fluff Edition)

If you’re using Bullhorn, you’re already dealing with complex workflows. Adding ApproveThis isn’t another tool – it’s a force multiplier. Here’s how to roll this out without the usual chaos:

• Pick One Process: Start with the approval that’s most email-heavy.
• Use Template Zaps: We’ve got pre-built ones for Bullhorn ↔ ApproveThis.
• Train No One: Approvers get emails. They click approve/deny. That’s it.

The biggest mistake? Overcomplicating the first workflow. A simple “New candidate → approval → Bullhorn update” proves the value. Then expand to invoices, contracts, whatever.

Bullhorn does the heavy CRM lifting. ApproveThis cuts the approval crap. Together, they’re how mid-sized companies operate like they’ve got a 20-person ops team.

Bottom Line: This Isn’t About Software

It’s about removing the bottlenecks that make your team resent “process.” If Bullhorn’s where your data lives, make ApproveThis where decisions get made. No more approval black holes. No more clients wondering where their contract is. Just a clean handoff between tracking work and getting it done.

Next step: Book a 15-minute demo. We’ll show you how a staffing agency automated 73% of their approvals last quarter. Or just grab a free trial and connect Bullhorn yourself. Your call – but the longer you wait, the more approvals pile up.