ApproveThis manages your Visma eAccounting Integration approvals.

When Accounting Meets Approval Automation

Let's cut through the corporate speak: financial approvals suck. Purchase orders get stuck in inboxes. Invoice approvals take detours through three departments. Sales contracts collect digital dust while clients wait. This isn't just annoying – it's costing you real money and credibility.

Visma eAccounting handles the numbers. ApproveThis handles the decisions. Together, they're like that oddly efficient coworker duo who somehow fix problems before anyone else notices they exist.

Why This Combo Works (When Others Don't)

Most accounting platforms make you choose between control and speed. ApproveThis bridges that gap by adding structured decision-making to Visma's financial muscle. Think of it as adding traffic lights to your accounting freeway – things keep moving, but nobody crashes.

Key advantage? Your approvers don't need Visma licenses. Client needs to sign off on an invoice? Contractor reviewing a PO? Just add their email. No extra software seats, no complicated logins.

Real-World Fixes for Actual Business Headaches

1. The "Why Is This Order Stuck?" Problem

Template: Auto-create ApproveThis requests for new Visma orders
Who Cares: Manufacturing, wholesale, any business moving physical goods

Picture this: A Midwestern HVAC supplier uses Visma for order tracking. Their warehouse manager spots a $25K compressor order from a new vendor. Instead of playing email tag with the CFO, ApproveThis:

• Auto-generates approval request with Visma order details
• Routes to CFO + purchasing manager based on amount
• Escalates after 12 hours if no response

Result: 68% faster order processing (actual client metric, anonymized). Less stockout emergencies. Fewer "I didn't see the email" excuses.

2. The "Who Approved This Invoice?!" Circus

Template: Require approvals for new Visma purchase invoices
Who Cares: Retail chains, agencies with freelance spend, companies scaling rapidly

A 23-location burger chain uses this to control ingredient costs. Every Sysco invoice over $5K gets:

• Auto-checked against this month's beef budget
• Approval chain: Local manager → Regional director → CFO (if over $15K)
• Denied requests log reasons in Visma for audit trails

Result: 23% reduction in overspend on perishables. Regional managers actually look at the numbers now.

3. The "We Billed Them When?!" Time Warp

Template: Create Visma invoice drafts from approved requests
Who Cares: Consultants, SaaS companies, anyone billing on milestones

A cybersecurity firm handles this for client projects. When engineers mark a phase complete:

1. ApproveThis pings the project lead for technical sign-off
2. Once approved, Visma auto-generates draft invoice
3. Accounting adds final touches, sends to client

Result: Invoices go out 4 days faster on average. Less "Wait, was that feature included?" from clients.

Beyond Basic Approvals: The Secret Sauce

ApproveThis isn't just digital rubber stamps. When connected to Visma via Zapier, you get:

Vacation Coverage That Doesn't Suck: CFO out golfing? Approval rights auto-shift to their VP after 2 ignored reminders. No more holding up payments because someone's offline.

Smart Thresholds: That $500 office supply order? Auto-approved if under budget. $50K equipment purchase? Skips junior staff, goes straight to the top. Rules adapt as you grow.

Calculated Fields: Automatically flag requests that exceed department budgets pulled from Visma. Show approvers real-time spend vs. allocated amounts.

Setting This Up Without Losing Your Mind

If you can order lunch through an app, you can handle this:

1. Connect the Pipes: Zapier links ApproveThis + Visma eAccounting in 15 minutes
2. Pick Your Battles: Start with one process (invoices OR orders)
3. Test Drive: Run a $1K test order through the system
4. Go Live: Flip the switch, stop micromanaging

Pro tip: Use ApproveThis' conditional logic to handle edge cases. "If vendor is new AND amount > $10K, require COO approval." Basic if/then logic, no coding required.

Who Actually Benefits (Besides Your Sanity)

Finance Teams: Audit trails replace email hunts. Budget enforcement happens before spending, not during quarterly panic reviews.

Operations: Less time resending approval requests. Real-time visibility into what's stuck.

External Partners: Clients approve estimates directly via email. Vendors get status updates without calling your AP clerk.

The Bottom Line (Literally)

Approval delays aren't just annoying – they cost real money. A $50K invoice paid 5 days late because someone forgot to click "approve"? That's $137 in lost early payment discounts. Multiply that across dozens of transactions.

ApproveThis + Visma eAccounting via Zapier turns financial approvals from a bottleneck into a background process. Decisions happen faster. Mistakes get caught earlier. Everyone looks slightly more competent.

What Now?

If you're still manually routing approvals in 2024, we need to talk. Register for ApproveThis and connect your Visma account in under an hour. Or schedule a demo to see how 14-day approval cycles become 14-hour ones.

PS: Your approvers will thank you. Or at least stop flooding your inbox with "Where's that request?" follow-ups.