
ApproveThis manages your Foxit eSign Integration approvals.
April 17, 2025
Integration Category: Signatures
When Signatures Aren’t the Finish Line
Let’s get real: getting signatures with Foxit eSign is the easy part. The real headache starts when Janet from legal needs to approve the contract terms, Carlos in finance has to sign off on payment terms, and your external client just wants their damn NDA processed yesterday. This is where 90% of companies faceplant.
ApproveThis isn’t another app that “integrates” in the same way your toaster “integrates” with your smart home. It’s the missing layer that turns signed documents into actual business outcomes. Think of it as the bouncer at the club of your workflows – deciding who needs to greenlight what, when, and how fast.
Why This Combo Doesn’t Suck
Most approval tools treat your signed docs like a hot potato – once it’s signed, they panic. ApproveThis actually uses the data from Foxit eSign to:
- Auto-route contracts to the right approvers based on dollar amounts or project types
- Keep external clients in the loop without giving them access to your internal systems
Meanwhile, Foxit handles the legally binding stuff while we handle the politically binding stuff (you know, getting 5 VPs to actually decide something).
Real Workflows for People Who Hate Meetings
1. The “Why Is This Still On My Desk?” Fix
Use Case: Legal teams drowning in signed-but-unapproved contracts
Automation: When a Foxit eSign document gets fully executed → Create approval request in ApproveThis with contract details pre-filled
Real Results: A healthcare company reduced contract activation time from 3 weeks to 4 days by auto-routing signed provider agreements to compliance and finance teams.
2. The “Who Changed the Terms?” Prevention
Use Case: Procurement teams getting burned by last-minute vendor changes
Automation: When Foxit sends an SOW for signature → Create parallel approvals in ApproveThis for legal, security, and budget owners
Killer Feature: Approval thresholds automatically escalate any contract over $50K to the CFO while letting managers approve smaller deals.
3. The “Find the Damn Document” Solution
Use Case: Sales ops tired of hunting for signed order forms
Automation: New approval request in ApproveThis → Create Foxit eSign folder from template with standardized naming
Pro Tip: Use ApproveThis’ calculated fields to auto-generate folder names like “2024-Q3-ClientName-$150K” so even interns can find files.
Setup That Doesn’t Require an IT Guy
1. Connect both apps through Zapier (takes 6 minutes, we timed it)
2. Map Foxit’s document data to ApproveThis fields (name, amount, dates)
3. Set approval rules: “Any contract over $100K needs CFO + Legal approval”
4. Test with your most annoying client’s document (you know the one)
Bonus points: Use ApproveThis’ vacation delegation so approvers don’t ghost you during their Bali “workation”.
Department-Specific Wins
Finance Teams
Stop playing detective with invoice approvals. When a PO is signed in Foxit, ApproveThis can:
- Auto-approve recurring vendor payments under $5K
- Flag contracts with payment terms that violate company policy
Actual CFO quote: “We caught 12 rogue auto-renewals before they hit billing.”
HR Teams
Onboarding 50 new hires? Signed offer letters in Foxit trigger:
- IT approvals for equipment budgets
- Facilities requests for desk setups
- Auto-reminders for managers who “forget” to approve headcount
Pro move: Set approval groups so regional HR leads handle local hires without HQ bottlenecks.
Sales Teams
Closed the deal? Great. Now handle the 37 internal sign-offs needed:
- Legal checks signed SOWs against master terms
- Delivery team approves project timelines
- Revenue recognition gets final say
Key feature: Real-time dashboard shows which deals are stuck and why.
The Unsexy Stuff That Actually Matters
While competitors brag about AI buzzwords, we’re over here making sure:
- Approvers can reject requests via email (because some execs still think Slack is for kids)
- Conditional fields auto-calculate commission rates on signed deals
- Every approval trail is audit-ready for compliance nerds
Translation: Less risk, less chasing people, less Excel hell.
How Not to Screw This Up
Common mistakes we’ve seen (and how to avoid them):
- Don’t: Auto-approve every signed doc (defeats the purpose)
- Do: Set escalation rules for time-sensitive approvals
- Don’t: Make approvers log into yet another system
- Do: Use email approvals for external partners
- Don’t: Forget to update templates when compliance rules change
Bottom Line for Grown-Ups
If you’re using Foxit eSign without structured approvals, you’re basically FedExing documents to a black hole. ApproveThis adds the accountability layer that turns signed docs into actual progress – without the bureaucratic sludge.
Get Started if you want:
- Fewer “Did you approve this?” slack messages
- Less liability from rogue agreements
- Actual visibility into why deals get stuck
Or book a demo to see how 15-minute setups can prevent 3-week delays.
Integrate with Foxit eSign Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
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Best Approval Workflows for Foxit eSign
Suggested workflows (and their Zapier components) for Foxit eSign
Create approval requests for executed documents
When a document is fully signed in Foxit eSign, this automation sends an approval request in ApproveThis to streamline follow-up actions. It runs each time a document is executed to initiate a structured approval process.
Zapier Components

Trigger
Document Executed
Triggers when ALL PARTIES have signed the Document. Triggers for a Single Party Document as well. Available for our Paid or Trial Business Premium accounts.
Action
Create Request
Creates a new request, probably with input from previous steps.
Create folders from template for approved requests
When an approval request is finalized in ApproveThis, this integration creates a folder from a template in Foxit eSign for organized document management. It automates the filing process once a request is approved or denied.
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
Create Folder From Template
Create a Folder from Template.
Create approval requests for sent documents
When a document is sent for signature via Foxit eSign, this integration creates an approval request in ApproveThis. It ensures that every sent document is tracked and reviewed as part of a formal approval workflow.
Zapier Components

Trigger
Document Sent
Triggers when a Document has been sent for signature. Available for our Paid or Trial Business Premium accounts.
Action
Create Request
Creates a new request, probably with input from previous steps.
Create folders from template for new approval requests
When a new approval request is initiated in ApproveThis, this automation generates a folder based on a template in Foxit eSign. It organizes documents from the start of the approval process, simplifying subsequent tracking and management.
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.

Action
Create Folder From Template
Create a Folder from Template.
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