ApproveThis manages your SiteFotos approvals.

Two Platforms, One Powerful Workflow

In construction and property management, delays in approvals often mean delays in progress. ApproveThis and SiteFotos solve this problem together through Zapier integration, creating a bridge between operational documentation and decision-making. While SiteFotos excels at capturing project data through photos, time tracking, and client communication, ApproveThis adds structure to the approval processes that keep projects moving. Together, they transform fragmented workflows into automated sequences that save time and reduce errors.

What Each Platform Brings to the Table

ApproveThis: Decision Automation Engine

ApproveThis turns approval bottlenecks into automated processes. Its strength lies in routing requests to the right people, whether they're reviewing budget changes, contractor agreements, or project timelines. Features like conditional approvals (e.g., auto-approving expenses under $5K) and vacation delegation ensure decisions happen on time, every time.

SiteFotos: Central Hub for Project Documentation

SiteFotos helps teams document progress through photos tagged to specific projects, communicate with clients, and manage contractors. For businesses handling multiple construction sites or renovations, it replaces messy email threads and scattered folders with a centralized system for visual proof and stakeholder updates.

Why This Integration Changes the Game

Combining these tools eliminates manual handoffs between documentation and approvals. For example, when a SiteFotos user uploads photos of completed electrical work, ApproveThis can automatically route an approval request to the building inspector. This connection matters because:

• Speed: Approvals start instantly when SiteFotos triggers are met
• Accuracy: Data flows directly between systems, reducing copy-paste errors

Contractors and project managers report shaving 3-5 days off project timelines by using these integrated approvals, according to industry benchmarks.

Real-World Use Cases for Teams

1. New Building Project Kickoffs

When a construction firm adds a new building in SiteFotos, ApproveThis can trigger multi-departmental reviews. For example:

Scenario: A property developer creates a SiteFotos entry for a proposed apartment complex. The integration automatically routes approval requests to:

• Legal (contract compliance)
• Finance (budget validation)
• Safety (permits check)

Approvers receive all relevant SiteFotos documents in their approval email, enabling informed decisions without logging into another system.

2. Client & Contractor Onboarding

Service companies using SiteFotos for client updates can automate contractor approvals. When a client requests a plumbing upgrade via SiteFotos:

1. ApproveThis verifies the contractor's license and insurance docs
2. Upon approval, SiteFotos automatically grants the contractor project access
3. The client receives update permissions based on approval status

3. Change Order Management

When SiteFotos documents unexpected structural issues during renovations:

1. Photos and notes auto-populate an ApproveThis request
2. The system calculates revised costs using ApproveThis' calculated fields
3. Conditional routing sends high-cost changes to senior managers
4. Approved changes auto-update SiteFotos project timelines

Technical Setup Made Simple

Connecting the platforms takes under 15 minutes via Zapier:

1. Create a Zapier account (if needed)
2. Choose a trigger from SiteFotos (e.g., "New Building Added")
3. Select ApproveThis' "Create Request" action
4. Map SiteFotos data fields to ApproveThis' request template
5. Test with a live SiteFotos entry

For complex workflows, use ApproveThis' conditional logic to route requests. Example: Building plans over 10 stories might require additional engineering reviews.

Team-Specific Benefits

Project Managers

Track approval statuses alongside SiteFotos project dashboards. Escalate delays using real-time data from ApproveThis.

Finance Teams

Receive budget change requests directly tied to SiteFotos photo evidence. Set approval thresholds to auto-approve minor expenses.

External Contractors

Submit work completion photos via SiteFotos, triggering payment approvals without needing ApproveThis licenses.

Clients

Approve change orders via email while viewing SiteFotos photo updates, keeping projects transparent.

Critical Features You'll Use Daily

Approval Thresholds: Auto-approve routine material orders under $2K while flagging larger purchases.
Vacation Delegation: Prevent delays when approvers are onsite by auto-rerouting requests.
Calculated Fields: Automatically adjust budget requests when SiteFotos timelines change.

Getting Started

To implement this integration:

1. Visit Zapier to explore pre-built templates
2. Sign up for ApproveThis (free trial available)
3. Map your most frequent SiteFotos workflows to approval processes

The Bottom Line

For construction firms, property managers, and renovation specialists, the ApproveThis-SiteFotos integration solves two critical problems: document fragmentation and approval delays. By automating the link between project evidence and decision-making, teams reduce administrative work while improving compliance. External stakeholders stay informed without software training, thanks to email-based approvals tied to visual documentation.

Ready to eliminate approval bottlenecks? Book a demo to see real-time examples using SiteFotos data, or start your free trial today.