ApproveThis manages your VBO Tickets Integration approvals.

When Ticket Meets Checklist

Let's get real: event approvals suck. Marketing needs that VIP ticket bundle approved yesterday. Finance wants three signatures before processing refunds. Meanwhile, your operations team is manually chasing down managers across four time zones. This is why combining ApproveThis' approval automation with VBO Tickets' ticketing engine isn't just convenient - it's survival mode for teams handling 50+ events annually.

VBO Tickets moves tickets. ApproveThis moves decisions. Connect them through Zapier, and you've got a system where every high-stakes ticket request, discount approval, or vendor contract routes itself to the right people - with zero herding involved. We're talking about turning what used to be 3-day email chains into 15-minute resolutions.

Where This Combo Hits Different

Most event teams we work with start skeptical. "We've got spreadsheets and CC'd emails." Then they see how these two platforms cover each other's blind spots:

VBO Tickets Does:

• Process ticket sales/refunds
• Manage inventory across events
• Handle customer accounts

ApproveThis Adds:

• Automatic approval routing based on $ amounts or ticket types
• Real-time audit trails for compliance
• Approval from any device (even Grandma's email)

The kicker? Approvers don't need VBO logins. Your external vendors can approve contracts without getting access to your ticketing system. Legal loves that.

Real-World Scenarios That Don't Suck

1. Bulk Ticket Requests That Don't Tank Margins

Picture this: Your enterprise sales team just closed a deal for 500 conference passes. Normally, this triggers a week of "Who approves bulk discounts?" and "Did accounting sign off?". With the integration:

VBO detects the 500-ticket sale → Zapier fires the details to ApproveThis → Auto-routes based on your rules:

- Over 400 tickets? Require CMO + CFO approval
- Includes VIP perks? Add event director
- International sale? Route to tax compliance team

Result: Sales gets confirmation before the client finishes their coffee. No manual data entry. No crossed wires.

2. Killing Account Approval Backlogs

New venue vendor needs a VBO account? Great. Now your ops team has to verify contracts, insurance docs, and payment terms across three departments. The integration handles:

VBO account creation → Auto-generates ApproveThis request with attached docs → Routes sequentially:

1. Legal checks liability waiver
2. Finance confirms payment terms
3. Operations approves venue specs

Bonus: If someone's OOO, ApproveThis auto-reassigns. No more "Waiting on Jim from procurement" delays.

3. Post-Approval Sync Without the Spreadsheet Dance

Ever approved a sponsor's custom ticket package... then watched it gather dust because no one updated VBO? The two-way integration fixes that:

ApproveThis approval → Auto-updates VBO account with:
- Approved ticket types
- Custom pricing tiers
- Blackout dates

Your sales team stays dangerous. Your VBO data stays clean.

Setup That Won't Make You Hate Tech

If you can order DoorDash, you can connect these systems:

Step 1: The Zapier Handshake

1. Create a Zapier account (free tier works)
2. Choose VBO Tickets as trigger app
3. Pick ApproveThis as action app

Step 2: Map What Matters

Connect fields like:
- VBO order ID → ApproveThis request ID
- Ticket quantity → Approval threshold
- Customer tier → Required approvers

Pro Tip: Use ApproveThis' Calculated Fields to auto-flag orders needing extra scrutiny. Example: "If international sale + over $10K, require legal review."

Department-Specific Wins

Marketing/Events Teams

- Approve last-minute promo codes in real time during flash sales
- Set approval thresholds for comp tickets (e.g., >50 tickets needs director OK)
- Auto-archive approved artwork files to VBO event pages

Finance/Operations

- Require dual approval for refunds over $5K
- Sync approved vendor terms to VBO contracts
- Generate audit trails for SOX compliance

Sales/Account Management

- Instant approval routing for custom ticket bundles
- Auto-update CRM when deals get greenlit
- Escalate stalled approvals before clients notice

Why This Isn't Just Another Integration

We've seen teams try to force CRMs or project tools into approval workflows. It gets ugly. ApproveThis + VBO through Zapier works because:

Approvals Stay Contextual: Approvers see VBO ticket details inside the approval request. No app switching.

Compliance on Autopilot: Every decision is timestamped, logged, and tied to specific users. Auditors suddenly become your biggest fans.

Scale Without Headcount: That 5,000-attendee conference? Its approval workload gets handled by logic you set - not interns making spreadsheets.

Ready to Stop Chasing Approvals?

Look - if your team spends more than 3 hours/week on ticket-related approvals, this integration pays for itself in avoided frustration. No PhD required.

Get your free ApproveThis account, connect it to VBO Tickets in 15 minutes, and start your next approval chain with "Hey Zapier, handle this."

Or if you'd rather see it live, book a 10-minute demo. We'll show how event teams like yours cut approval delays by 70% without hiring a single coordinator.