ApproveThis manages your Hypersay Events approvals.

Why Combine ApproveThis and Hypersay Events?

Modern businesses face a critical challenge: maintaining control over rapidly evolving event schedules while keeping stakeholders aligned. Hypersay Events excels at managing digital experiences, from webinars to hybrid conferences, but even the best-planned events can stall without efficient approval processes. This is where ApproveThis adds strategic value – bringing structure to decision-making while preserving Hypersay's flexibility.

Together, these platforms create a closed-loop system for event governance. Marketing teams gain real-time visibility into approval statuses, operations teams reduce manual follow-ups, and external partners participate in reviews without platform logins. The Zapier integration acts as an invisible bridge, keeping both systems synchronized without complex IT involvement.

Key Integration Benefits

Connecting ApproveThis with Hypersay Events through Zapier transforms how organizations handle three critical areas:

Accelerated Event Launches

A tech conference organizer reduced speaker confirmation times by 62% by automating abstract approvals. When speakers submit session details through Hypersay, ApproveThis immediately routes proposals to relevant track chairs via configured workflows. Conditional logic ensures compliance with track themes without manual triage.

Financial Control for Paid Events

Nonprofit organizations using Hypersay for fundraising galeries now auto-route ticket pricing changes through ApproveThis. Approval thresholds automatically approve minor adjustments ($5-10 range) while escalating larger proposed increases to finance committees. This balance maintains agility without compromising fiscal oversight.

Cross-Team Coordination

Corporate training departments leverage the integration to synchronize internal SME availability checks (via ApproveThis delegation rules) with Hypersay's session scheduling. When an SME marks themselves unavailable, substitute approvers receive automatic notifications with full session context from Hypersay.

Real-World Implementation Examples

Enterprise Marketing Teams

A Fortune 500 company manages 200+ annual webinars through Hypersay. Previously, legal review bottlenecks caused 23% delayed launches. By connecting Hypersay event drafts to ApproveThis' multi-stage workflows:

• Compliance teams receive automated requests with embedded disclaimer tracking
• APAC/EMEA regional leads get parallel approvals during US business hours
• Approved events auto-publish with calculated fields ensuring regulatory alignment

Higher Education Institutions

Universities using Hypersay for virtual open days implemented approval chains for department-specific sessions. Admissions teams now:

• Route proposed faculty presentations through curriculum committees
• Auto-approve sessions under 30 minutes using time-based thresholds
• Sync approved event passes to student CRM systems via Zapier

Event Agencies

A mid-sized agency handling 50+ client events monthly reduced approval cycle times from 9.2 to 2.1 days average by:

1. Creating client-specific approval groups in ApproveThis
2. Linking Hypersay draft events to client-branded approval portals
3. Using calculated fields to flag budget overages against SOW terms

Technical Implementation Made Simple

Setting up the integration requires no coding expertise. Here's the streamlined process:

Step 1: Connect Through Zapier

Create a new Zap in your Zapier account and select Hypersay Events as the trigger app. Choose either "Event Created/Updated" or "Ticket Purchase Completed" as your starting point.

Step 2: Map Approval Criteria

When configuring ApproveThis as the action app, leverage these key features:

- Conditional Routing: Send high-budget events to finance leads, content-focused events to marketing
- Calculated Fields: Auto-calculate attendee capacity vs. fire codes
- Approval Thresholds: Auto-approve events under $5K budget

Step 3: Enable Two-Way Syncing

Create a second Zap for decision feedback loops:
Trigger: ApproveThis "Request Approved/Denied"
Action: Hypersay Events "Create Ticket" or "Update Event Status"

Most teams complete initial setup in under 45 minutes. The ApproveThis team provides free configuration audits to ensure optimal workflow design.

Team-Specific Advantages

For Marketing Leaders

CMOs report 31% faster event launch cycles by eliminating email approval chains. Real-time dashboards show bottlenecks, while automated reminders keep external partners on track without nagging.

For Operations Managers

Reduce manual data entry by 80% with auto-populated approval requests pulling directly from Hypersay event fields. Vacation delegation rules prevent holiday schedule delays.

For External Partners

Clients and vendors appreciate email-based approvals requiring no software logins. Brandable portals maintain professional presentation while keeping sensitive Hypersay data protected.

Critical Differentiators

While other approval tools exist, ApproveThis delivers unique value for Hypersay users through:

License-Free Approvers

External stakeholders (speakers, clients, vendors) can approve requests via email without consuming Hypersay seats – a cost-saving advantage for high-volume event teams.

Context-Rich Reviews

Approval requests automatically include relevant Hypersay event details like attendee demographics, session outlines, and historical performance data pulled via Zapier.

Compliance Safeguards

Financial approval thresholds align with Hypersay's budget tracking, while audit trails meet SOX and GDPR requirements for regulated industries.

Getting Started

Ready to transform your event workflows? Follow these next steps:

1. Register for ApproveThis (14-day free trial)
2. Connect your Hypersay account via Zapier using the pre-built templates
3. Schedule a free configuration review with ApproveThis workflow experts

For complex implementations involving 50+ monthly events, request a customized demo showcasing enterprise-grade features like SCIM provisioning and SLA tracking.

Final Considerations

While the integration delivers immediate efficiency gains, maximum impact comes from aligning approval workflows with Hypersay's event lifecycle stages. Quarterly process reviews ensure your automations adapt to changing business needs.

Remember: The goal isn't just faster approvals, but smarter event governance. By combining Hypersay's audience engagement tools with ApproveThis' structured decision-making, organizations create scalable frameworks for event excellence.