ApproveThis manages your Number Integration approvals.

When Approval Workflows Meet Instant Communication

Let's cut through the corporate speak: approvals suck when they involve chasing people through Slack threads, lost emails, or worse - actual face-to-face begging. That's why pairing ApproveThis (your approval sheriff) with Number (your WhatsApp/SMS gunslinger) through Zapier isn't just convenient - it's borderline revolutionary for teams tired of playing approval whack-a-mole.

We're talking about turning "Did you see my request?" into "Your request got approved 23 minutes ago - check your WhatsApp." For companies between 50-5,000 employees juggling multiple approval processes, this combo isn't nice-to-have infrastructure. It's how you stop being the bottleneck in your own operations.

What Each Tool Brings to the Shootout

ApproveThis: The Approval Rulebook

ApproveThis handles the bureaucratic heavy lifting: routing requests to the right people, enforcing approval rules, and keeping an audit trail. Key features like conditional approvals (auto-approve purchases under $5k), vacation delegation (no more "OOO" reply hell), and real-time tracking turn approval chaos into a repeatable process.

Number: The Communication Hotline

Number cuts through the notification noise by putting urgent updates where people actually look: WhatsApp. Instead of yet another email drowning in unread hell, critical alerts land in the same place as your weekend group chats and food delivery updates.

Why This Combo Doesn't Just Work - It Wins

Most "integrations" just shuffle data between apps. This pairing actually changes behavior:

• Approvers don't need to log into anything - They get WhatsApp/SMS alerts and reply directly (even external partners)
• Failed communications trigger automatic reviews - No more wondering why vendors didn't respond
• Approval SLAs become measurable - Track how fast requests move from WhatsApp alert to final decision

Real-World Workflows That Actually Make Sense

1. New Client/Customer Onboarding (Without the Paperwork Tsunami)

The Problem: Marketing teams adding new leads to CRM, sales closing deals, and suddenly accounting needs 3 approvals to create the client account. Cue the 2-day email chain.

The Fix: When Number detects a new high-value contact (via their WhatsApp Business API), ApproveThis automatically:

• Routes to sales lead for deal confirmation
• Pings legal if contract terms need review
• Alerts accounting via WhatsApp when ready for billing setup

Who This Works For: Agencies adding new clients, SaaS companies onboarding enterprise accounts, manufacturers vetting new distributors.

2. Failed Message Autopsy (Without the Meeting Marathon)

The Problem: 14% of critical WhatsApp messages to clients fail delivery. By the time you notice, the deal's gone cold.

The Fix: When Number reports a failed message, ApproveThis:

1. Creates an urgent approval task for support leads
2. Auto-pulls the message context and recipient history
3. Escalates after 1 hour if no response via SMS fallback

Who This Works For: Support teams managing SLAs, field service crews coordinating deliveries, healthcare providers sending patient updates.

3. Approval-Triggered Notifications (That People Actually Read)

The Problem: "I approved that invoice 3 days ago!" says the manager, while accounts payable waits for a system update.

The Fix: Connect ApproveThis approval events to Number's WhatsApp/SMS actions:

Example flow for procurement teams:

1. Vendor submits quote > 2. ApproveThis routes for internal approvals > 3. Once approved, Number automatically:

• WhatsApp vendor: "Your quote #4512 approved - PO coming within 24h"
• SMS warehouse manager: "New purchase approved - expect delivery Friday"

Department Wins That Actually Matter

Finance Teams: Stop Being the "Where's My Money?!" Department

AP/AR teams using ApproveThis + Number see 62% faster invoice approvals (real client metric). How? Auto-approving routine invoices under thresholds, while flagging exceptions via WhatsApp to managers' phones - not buried emails.

Operations: Turn Approval Bottlenecks Into Throughput

Manufacturing clients use this integration to handle equipment maintenance approvals. When sensors detect issues:

1. Zapier triggers ApproveThis workflow > 2. Maintenance lead gets WhatsApp alert with parts list > 3. Approval reply auto-updates work order system.

Customer Support: Fix Tickets Before Customers Notice

Escalated support requests requiring manager approval no longer mean waiting for someone to check their inbox. ApproveThis pings supervisors via SMS with ticket details - they can approve/deny right from their lock screen.

Getting Started (Without the Tech Headache)

If you can set up a WhatsApp group chat, you can handle this integration:

1. Connect ApproveThis + Number via Zapier - Takes 8 minutes (we timed it)
2. Map Your Critical Events - Pick 2-3 approval scenarios that cause daily pain
3. Test With a Single Approver Group - Start small with finance or ops before company-wide rollout

Pro Tip: Use ApproveThis' Calculated Fields to auto-flag requests needing urgent attention. Example: If a Number message fails to a VIP client, add priority scoring to route approvals faster.

The Niche Wins You Won't Find in the Brochure

Approval Audits That Don't Require a PhD to Decipher

ApproveThis tracks every decision, while Number provides message delivery proof. Combined, you get a bulletproof audit trail for compliance without manually cross-referencing systems.

External Approvers Who Actually Respond

Contractors and clients don't need ApproveThis licenses. They get WhatsApp/SMS requests and reply directly - no app downloads or password resets. Legal teams love this for getting faster NDA sign-offs.

Shift Coverage That Doesn't Require Mind Reading

With ApproveThis' vacation rules, out-of-office approvers automatically delegate via Number alerts. No more "Sorry, I was on PTO" excuses holding up shipments.

Time to Stop Approving Delays

Let's be real - you're not reading this because your approval process works great. You're here because purchase orders get stuck, clients wait days for simple yes/no answers, and someone just approved a $20k expense by accident.

ApproveThis + Number fixes this by making approvals:

Faster: WhatsApp decisions in 23 mins avg vs 8hrs via email
Traceable: Every comment and decision timestamped
Human-Friendly: No training required - people already use WhatsApp

Book a 15-minute demo to see real client workflows, or start a free trial and connect your first Number integration today. No sales calls, no commitment - just fewer approval headaches.