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Public Forms: Accept Approval Requests From Anyone

"They Don't Have An Account, So They Can't Submit"

A vendor needs approval to start work. A contractor needs equipment access. A partner organization needs something approved. But they're not employees. They don't have accounts in your system. And you're not creating user accounts for external people who need to submit one request.

So you're back to email. They send you details in an unstructured message. You manually copy information into your approval system. You waste time being the middleman between external requesters and your internal approval process.

There has to be a way for people to submit approval requests without requiring full system access.

Public Forms let anyone submit approval requests through a public link. No account needed, no login required. They fill out your form, submit it, and the approval routes to your team automatically. External requests flow into your system just like internal ones.

What is Public Forms?

Public Forms are approval request forms accessible via public link that don't require authentication. Share the link with vendors, contractors, partners, customers, anyone who needs to submit an approval request. They fill out the form and submit without creating an account.

Their requests enter your approval workflow just like any other submission. Route to the right approvers, track progress, maintain audit trails. The only difference is requesters don't need system access.

Perfect for organizations working with external parties who need to request approvals. Works with Create Form to design what information you collect and Email Notifications to keep external requesters updated on status.

Why Public Forms Matter

Requiring accounts for external requesters creates friction. Removing that requirement creates flow.

Work With External Parties Seamlessly

Vendors need approval to invoice. Contractors need access approval. Partner organizations need collaborative approvals. Public Forms let them submit directly into your workflow instead of emailing you details that you manually re-enter. They get the structure of a form, you get requests in the right format.

Protect Your System While Staying Open

External people don't need full system access just to submit one approval request. Public Forms give them exactly what they need: the ability to submit. Nothing more. Your approval data, user lists, and other requests remain private while accepting external submissions.

Optional Email Validation For Trust

Configure forms to require valid email addresses without requiring full accounts. External requesters verify their email, submit their request, and can check status later via a secure link. Combined with Request Dashboard, even external parties can track their submission progress.

How It Works

Making forms public is simple configuration.

1. Create Your Form: Design the approval form with required fields and information
2. Make It Public: Enable public access in form settings
3. Share The Link: Give the public form URL to external parties who need to submit requests
4. Receive Requests: Public submissions route through your approval workflow automatically

You control which forms are public. Keep internal workflows private while opening specific processes to external requesters.

Perfect For Organizations With External Requesters

You need Public Forms if you're dealing with:

• Vendor approvals where vendors should submit requests themselves
• Contractor access requests from people outside your organization
• Customer-initiated approvals that shouldn't require account creation
• Partner collaborations where external parties need to submit into your workflow

Start Accepting External Requests Today

Stop being the middleman between external requesters and your approval system. Stop requiring account creation for one-time submissions.

Public Forms let anyone submit approval requests through shared links. No accounts, no login, just simple form submission that flows into your workflow. Work with external parties seamlessly while keeping your system secure.

Try ApproveThis free for 14 days and create your first public approval form today.