ApproveThis manages your byDesign Workspace Integration approvals.

Two Tools, One Powerful Partnership

When creative teams need speed and finance teams demand control, businesses often get stuck choosing between agility and oversight. That tradeoff disappears when connecting ApproveThis with byDesign Workspace through Zapier. This integration turns marketing production into a well-oiled machine where creative requests flow seamlessly from concept to approval – without bottlenecks or budget surprises.

Why This Combo Works

byDesign Workspace gives marketing teams instant access to professional designers through a fixed-rate subscription model. But scaling creative output often hits roadblocks:

• Designs stuck waiting for stakeholder reviews
• No clear audit trail for compliance
• Last-minute changes blowing up budgets

ApproveThis solves these exact problems with structured approval workflows that keep projects moving while maintaining financial control. Together, they create a closed-loop system where every design request automatically triggers budget checks, stakeholder reviews, and real-time status updates.

Real-World Impact Across Teams

For Marketing Teams: Faster Campaign Launches

A regional beverage company used this integration to cut campaign production time by 40%. Here's how it works:

1. Marketing submits a new label design in byDesign
2. Zapier automatically creates an ApproveThis request
3. Legal reviews alcohol content disclosures via email
4. Approved designs auto-sync back to byDesign

The kicker? Legal never touches byDesign – they get everything via ApproveThis' email-based approvals with built-in version control.

For Finance Teams: Budgets That Actually Stick

ApproveThis' approval thresholds prevent scope creep that plagues fixed-rate models. When a byDesign request exceeds $5K, the integration:

- Auto-routes to CFO
- Compares against monthly subscription credits
- Requires PO number before approval
Finance teams sleep better knowing no major spend gets through without scrutiny, while creatives avoid awkward "who approved this?" conversations.

For External Partners: Client Input Without Chaos

Marketing agencies love this combo for client reviews. ApproveThis sends clients a clean approval interface with brand-specific questions:

"Does this design align with our summer campaign voice?
☑️ Yes
☑️ No - Provide feedback below"

Comments sync directly to byDesign tasks without clients needing logins. Vacation delegation ensures no client PTO holds up projects.

Three Workflows That Deliver Results

1. Automated Creative Approvals

The Problem: Designers complete work faster than stakeholders can review it.
The Fix: Connect byDesign's "New Request" trigger to ApproveThis' "Create Request" action.
Who Benefits: Healthcare marketers needing compliance reviews on every asset.

2. Comment-Driven Revisions

The Problem: Critical feedback gets lost in comment threads.
The Fix: Use byDesign's "Comment Added" trigger to create ApproveThis tasks when specific keywords appear (#legalreview #budgetalert).
Who Benefits: Franchise businesses ensuring local ads meet corporate guidelines.

3. Bidirectional Status Tracking

The Problem: Project managers waste time syncing systems.
The Fix: ApproveThis' "Request Approved/Denied" trigger updates byDesign tasks automatically.
Who Benefits: Enterprise teams managing 100+ concurrent projects with Jira-like tracking.

Setting Up in 15 Minutes Flat

1. Create a Zapier account (free tier works)
2. Connect byDesign Workspace and ApproveThis
3. Choose your trigger (e.g., "New byDesign Request")
4. Map critical fields:
- byDesign Project ID → ApproveThis Reference #
- Design Category → Approval Workflow Type
5. Test with a real request

Pro Tip: Use ApproveThis' calculated fields to auto-flag requests exceeding byDesign's monthly credit allowance.

Why This Isn't Just Another Integration

Most approval tools create new hoops to jump through. ApproveThis + byDesign removes them by:

Eliminating License Headaches: Approvers only need ApproveThis access – no extra byDesign seats required.
Preserving Context: All design briefs, versions, and comments stay attached to approval requests.
Enforcing Accountability: Every approval/rejection timestamps in both systems automatically.

The Bottom Line

Fixed-rate creative services only deliver ROI if projects stay on track and on budget. By embedding ApproveThis' governance into byDesign's speed, teams get:

- 30% fewer revision cycles (actual client result)
- 100% audit-ready paper trails
- Zero credit card surprises from unauthorized work

Ready to Transform Your Workflow?

See how 200+ agencies and in-house teams use this integration to ship better work faster. Start your free ApproveThis trial or explore byDesign Workspace's plans.

Prefer a guided demo? Book 15 minutes to see real client workflows in action.