ApproveThis manages your FacileThings Integration approvals.

When Task Management Meets Approval Power

Let’s be real – most approval processes suck. Tasks get stuck in inbox purgatory. Decisions take longer than a Netflix documentary binge. And somehow, everyone’s always “waiting on someone else.”

FacileThings organizes your work. ApproveThis kicks decisions into gear. Together? They’re like giving your processes espresso shots. We’re talking:

• Zero manual handoffs between doing the work and getting sign-off
• Approvals that actually keep up with your task list
• Less chasing people down, more actual work happening

And here’s the kicker: approvers don’t need a FacileThings login. Clients, execs, whoever – they can approve via email. No extra software seats, no training headaches.

How This Plays Out in Real Offices

This isn’t some theoretical “maybe it’ll help” fluff. These are the exact automations teams are building:

1. No More Guessing What Needs Approval

New task in FacileThings? Auto-send for approval if it’s over $500, involves legal, or whatever rules you set. Example: A marketing team auto-flags any task mentioning “influencer” for legal review. No more oops-we-forgot moments.

2. Projects Start Faster, Not When Someone Checks Email

New FacileThings project? Zapier pings ApproveThis to get sign-off from budget holders before work starts. Operations teams use this to stop rogue spending – nothing moves without the green light.

3. Done Deciding? Update Tasks Automatically

Approve a vendor invoice? FacileThings marks that task complete and kicks off the next step. Deny a request? It logs why in the task notes. Finance teams dig this – no more reconciling separate systems.

4. Keep External Clients in the Loop (Without the Back-and-Forth)

Client needs to approve a deliverable? The task lives in your FacileThings, but they get an email from ApproveThis. They click approve, your task updates. No client portal logins, no “did you see my email?”

Why This Isn’t Just Another Integration

Most task tools have checkboxes. ApproveThis has rules. Like:

Approval Thresholds: Auto-approve small expenses, escalate big ones. Perfect for teams where managers don’t need to micromanage every $20 lunch receipt.

Delegation That Doesn’t Break: Approver on vacation? Requests reroute automatically. No more “waiting for Janice” when Janice is snorkeling in Belize.

Calculated Fields: Automatically flag requests that exceed budget by 10% or require multiple department sign-offs. Turns your approval criteria into math – no human error.

Who Actually Cares About This? (Besides Your Sanity)

Operations Teams: Procurement requests that don’t vanish into Slack DMs. Real example: A manufacturing company cut equipment approval time from 3 days to 4 hours.

Marketing & Creative: Stop sending draft designs via 12 different channels. All feedback lives on the approved task. One agency uses this to handle 50+ client reviews weekly without losing files.

Finance Departments: Expense reports that auto-route based on amount. $50? Auto-approved. $500? Needs manager eyes. $5k? Escalate to CFO. Auditors love the paper trail.

Project Managers: See approval statuses right in FacileThings tasks. No switching apps to figure out why Q3 launch is stalled.

Setting This Up Without Losing Your Mind

If you can order takeout online, you can build this integration. Here’s the drill:

1. Grab your Zapier account (free tier works)
2. Pick a trigger in FacileThings – new task, project, etc.
3. Choose what happens in ApproveThis – create request, update status, etc.
4. Test with a real task (we suggest something low-stakes first)

Pro tip: Start with one workflow. Nail it, then expand. Most teams have their first automation live in under 20 minutes.

The “Wait, Does This Actually Work?” Section

Q: What if approvers hate new tools?
A: They approve via email. Literally just click a link. We’ve seen 70-year-old board members handle this.

Q: Our approvals are complicated – multiple departments, conditional rules...
A: ApproveThis handles multi-step flows. Think: “If request > $5k, get CFO approval after department head.” Set it once, forget it.

Q: We use FacileThings for client projects. Safe?
A: ApproveThis doesn’t show internal tasks to clients. They only see what you send for approval. Permissions stay locked down.

Bottom Line: This Isn’t About Software

It’s about closing the gap between “done” and “approved.” Every minute saved on chasing approvals is a minute your team could actually be working. Or, you know, getting coffee without guilt.

FacileThings keeps work organized. ApproveThis keeps decisions moving. Together, they’re the antidote to bureaucratic sludge.

Get started with ApproveThis (free trial, no credit card) or book a 10-minute demo to see real client workflows.

P.S. If You Skip This, At Least Stop Doing This…

Manually updating FacileThings tasks with “APPROVED” in all caps. Using comment threads for voting. Printing forms for wet signatures. You’re better than this.