ApproveThis manages your Geekbot Integration approvals.

Why ApproveThis and Geekbot Make Sense Together

Let’s cut through the noise: most teams waste 15-20 hours monthly chasing approvals. Geekbot users already know the pain – you’ve automated standups, but decisions still get stuck in email threads. That’s where ApproveThis comes in. While Geekbot surfaces updates across time zones, ApproveThis turns those updates into clear actions. Together, they create a closed-loop system where information triggers decisions, and decisions trigger next steps.

The Business Case for Connecting Dots

Mid-sized companies using both tools report 40% faster decision cycles. Why? Geekbot’s automated reports become approval triggers, and ApproveThis’ decisions feed back into team workflows. Finance approves budgets surfaced in standups. Marketing greenlights campaigns mentioned in async updates. HR moves on hiring needs identified in retrospectives. It’s workflow automation that actually closes the loop.

Real-World Use Cases That Don’t Suck

Use Case 1: When Geekbot reports require sign-off
A marketing agency uses Geekbot for daily standups. When a PM mentions “Client X budget increase request” in their update, Zapier auto-creates an ApproveThis request. The CFO approves directly from email (no Geekbot login needed) while commuting. Approval triggers auto-update in Monday.com. Total time: 12 minutes. Previously: 3 days.

Use Case 2: When approvals need documentation
A manufacturing team’s procurement request gets approved in ApproveThis. Zapier triggers Geekbot to start a supplier evaluation report. The report auto-attaches to the original approval request. Approvers see full context before deciding. No more “Where’s the supporting doc?” emails.

Setting This Up Without Losing Your Mind

1. Connect both apps in Zapier (takes 4 minutes)
2. Pick your triggers: New Geekbot report → Create ApproveThis request, or New approval → Start Geekbot report
3. Map custom fields (budget amounts, departments, etc.)
4. Test with a $5 test request
Pro tip: Use ApproveThis’ calculated fields to auto-flag requests over $10k for extra scrutiny when Geekbot reports mention large figures.

Who Benefits Most (Besides Your Sanity)

Operations Teams: Automate PO approvals from standup-reported inventory needs. Approval thresholds auto-approve small orders, escalate big ones.
Remote Teams: Async standup updates from Manila trigger approval requests to a VP in Toronto – no overlapping hours needed.
Client Services: External clients approve deliverables via email (no ApproveThis logins) based on Geekbot-reported project milestones.

The Secret Sauce Most Miss

ApproveThis’ vacation delegation feature. When Geekbot flags someone as OOO in standups, approvals auto-reassign. No more “Waiting on Jim’s reply” when Jim’s hiking in Patagonia. Combine with Geekbot’s survey data to route approvals based on current workload metrics.

When Not to Use This Integration

If your approval processes are stuck in 1995 (think: wet signatures on printed forms), maybe fix that first. Also, if your team’s allergic to saving 6 hours weekly, maybe skip this. For everyone else? It’s 2024 – time to close the loop between talking and doing.

Getting Started Without the BS

Try this: Next Geekbot standup, pick one action item that needs approval. Set up a test Zap in under 10 minutes. See how fast it moves compared to your usual process. Worst case? You’ve wasted half a coffee break. Best case? You’ve just found your new productivity drug.

Ready to turn team updates into actual decisions? Get started with ApproveThis or book a 15-minute demo. P.S. Your approvers will thank you for not making them learn another tool – email approvals work shockingly well.