ApproveThis manages your GivePulse Integration approvals.

When Spreadsheets Meet Paper Forms (And Everyone Loses)

Let’s talk about the dirty secret of volunteer coordination: nobody got into nonprofit work or community management to chase down signatures for event budgets. Yet here you are – manually routing permission slips for fundraiser expenses, waiting days for board members to approve new volunteer groups, or playing email tennis with corporate partners about sponsorship levels.

GivePulse handles the front-end hustle of managing volunteers and events. ApproveThis handles the back-end bureaucracy of getting shit approved. Together via Zapier, they turn “Did you see my email?” into “Consider it done.”

Why This Combo Works Like a Double Shot of Cold Brew

GivePulse organizes the chaos of community engagement. ApproveThis organizes the chaos of human decision-making. Connect them, and you’ve got:

• Zero license headaches: Board members approve budget requests without needing GivePulse logins
• Automatic paper trails: Every approved event registration or new volunteer group gets timestamped records

Real example: A university’s community service office uses this integration to approve student-led volunteer groups 63% faster. Their secret? Auto-routing GivePulse submissions to the right dean via ApproveThis’ conditional workflows.

Three Ways This Integration Actually Gets Used (No Fluff)

1. Killing Spreadsheet Hell for New Volunteer Groups

Scenario: Your food bank gets 12 new church groups signing up monthly in GivePulse. Normally, your coordinator spends hours verifying IRS docs and liability waivers.

With the integration:

- New GivePulse group → Auto-create ApproveThis request with embedded docs
- Legal gets email approval link (no login required)
- Approved? Group auto-published. Denied? Coordinator gets notes.

Bonus points: Use ApproveThis’ calculated fields to flag groups needing extra insurance based on volunteer count.

2. Corporate Sponsorships That Don’t Require Begging

Scenario: Your 5K charity run needs 20 corporate sponsors. GivePulse tracks sign-ups, but you’re manually sending PDFs for review.

Zapier magic:

- New GivePulse sponsor registration → Approval request with tier benefits
- CFO + marketing lead get parallel approvals via email
- Both approve? Welcome email triggers. One denies? Escalates to ED.

Pro move: Set approval thresholds to auto-approve repeat sponsors under $5k.

3. Volunteer Onboarding That Doesn’t Suck

Scenario: 300 new volunteers sign up monthly. Your team verifies backgrounds, then manually updates GivePulse.

Automated fix:

- New GivePulse user → Approval request with integrated background check
- HR approves/denies in 2 clicks
- Approved? User gets auto-access. Denied? Removed from system.

Time saver: ApproveThis’ vacation delegation reroutes approvals if HR’s out.

Setting This Up Without Calling IT

1. Connect the dots: In Zapier, link GivePulse (trigger) to ApproveThis (action)
2. Pick your battles: Choose which GivePulse events need approvals (new group, user, etc.)
3. Map the data: Drag-and-drop fields from GivePulse into ApproveThis’ request form
4. Test drive: Submit a fake GivePulse entry to see approvals flow

Total setup time: Less than that team meeting that should’ve been an email.

Who Actually Benefits (Besides Your Sanity)

Nonprofit Teams

Problem: Grant applications stuck in board approval limbo.
Fix: GivePulse tracks grant progress → ApproveThis routes to finance + program leads with deadlines.

University Volunteer Offices

Problem: Student groups can’t start projects until 3 admins sign off.
Fix: GivePulse submissions → Sequential approvals with auto-reminders every 12 hours.

Corporate CSR Departments

Problem: Employee volunteer hours need manager + HR approval.
Fix: GivePulse logs hours → Two-step approval via email with calculated PTO impact.

Why This Isn’t Just Another Integration

ApproveThis adds structure to GivePulse’s flexibility. Example: A homeless shelter uses approval thresholds to auto-approve volunteer shifts under 10 people, but require manual review for larger groups. Another client routes high-risk volunteer roles (like driving) to additional background checks automatically.

It’s about adding guardrails, not red tape.

“But Wait, There’s More” Features You’ll Actually Use

- Approval breadcrumbs: See who sat on a request for 3 days
- Conditional escalations: Auto-bump to execs if $10k+ sponsorship
- Mobile-proof: Approvers can reject sketchy vendor requests from their kid’s soccer game

How to Not Screw This Up

Do:
- Start with one approval type (event budgets work well)
- Use calculated fields for auto-approvals under set amounts

Don’t:
- Try to boil the ocean – approvals for t-shirt sizes can wait
- Forget to set vacation delegates (Janet in accounting will take maternity leave)

Ready to Stop Being a Approval Middleman?

ApproveThis isn’t another tool – it’s your exit strategy from chasing down decision-makers. Pair it with GivePulse via Zapier, and you might actually get back to doing the work that matters.

Grab a free trial or book a 10-minute demo. (Yes, we know you don’t have time for hour-long sales calls.)