ApproveThis manages your TestGorilla Integration approvals.

Why These Two Tools Beat Spreadsheets and Email Chains

Let's be real – most companies handle hiring approvals like it's 2003. HR pings a manager over Slack. Someone forgets to reply. Candidates get ghosted. Budgets get approved after the role's already filled. It's a mess.

ApproveThis and TestGorilla fix this by connecting two critical but usually disconnected processes: decision-making authority and candidate evaluation. When you automate what happens between these systems through Zapier, you stop losing good candidates to bureaucratic delays.

How This Combo Actually Works (Without the Tech Jargon)

ApproveThis handles the "who said yes" part. TestGorilla handles the "can they do the job" part. Zapier acts as the messenger between them. Here's why that matters:

• No more approval black holes: Candidate assessment results automatically trigger approval requests
• Zero manual hand-offs: Approved hires immediately move to next steps without HR playing middleman

The kicker? Approvers don't need TestGorilla logins. Finance can approve budget for a role without seeing candidate data. External clients can greenlight contractor hires without getting added to your HR system. Everyone stays in their lane.

Real Scenarios Where This Integration Doesn’t Just Look Good in Demos

Use Case 1: The High-Stakes Hire That Can’t Wait

Picture a 300-person cybersecurity firm needing to onboard a lead engineer fast. Here's how the integration works under pressure:

1. Candidate completes TestGorilla technical assessments at 3 PM
2. Zapier instantly creates an ApproveThis request with scored results
3. CTO gets email/Slack approval request with key metrics
4. Approval triggers offer letter process by 4:15 PM

Without this? The assessment gets lost in the hiring manager's inbox. The candidate accepts another offer. The security audit fails.

Use Case 2: The Compliance Nightmare You Didn’t See Coming

A 1,200-employee healthcare network needs to prove they evaluated 5 candidates fairly for each nursing role. The integration automatically:

- Creates approval chains requiring documented rationale for rejections
- Time-stamps every assessment and approval step
- Escalates overdue approvals to compliance officers

When auditors come knocking, you’ve got a paper trail that doesn’t require 40 hours of Excel wrangling.

Setup That Takes Less Time Than Your Daily Standup

Connect ApproveThis and TestGorilla through Zapier in three steps:

Step 1: In Zapier, set TestGorilla's "Candidate Assessment Complete" as trigger
Step 2: Map key data points (role, score, department) to ApproveThis fields
Step 3: Define who approves what – i.e., engineering leads approve dev roles >$120k, HRBP approves others

Pro tip: Use ApproveThis' approval thresholds to auto-approve junior roles scoring above 90% on assessments, saving 20+ hours/month.

Why Different Teams Actually Care About This

For HR Teams:

Stop chasing down approvers. Set up sequential approvals where the hiring manager weighs in first, then finance approves the budget. If someone’s OOO, vacation delegation automatically reroutes requests.

For Finance Teams:

Require conditional approval logic – any role over $150k needs CFO sign-off. Get candidate score data in approval requests to spot "We need to pay more for better talent" trends.

For External Clients:

Agency teams can let clients approve contractor hires via email without giving them access to internal systems. All approvals stay logged in ApproveThis for billing disputes.

Features You’ll Actually Use (Not Just Pay For)

While building your workflows, lean on these less-obvious features:

• Calculated Fields: Auto-flag candidates where assessment score vs. salary ask doesn't match pay band
• Approval Groups: Require 3/5 engineering leads to approve senior hires for consensus
• Real-Time Tracking: See which departments bottleneck approvals with granular analytics

When to Know If This Integration Makes Sense

Consider this combo if:

- You've rejected a good candidate because approvals took too long
- Hiring managers constantly complain about assessment spam
- Audits require you to prove fair evaluation processes
- You’re scaling past 100 employees and approvals are becoming chaotic

The Quiet Cost of Doing Nothing

Without connecting these systems, you're risking:

- Lost candidates: Top talent accepts other offers during approval delays
- Compliance risks: Missing documentation on why candidates were rejected
- Manager burnout: Constant approval follow-ups distract from actual work

Getting Started Without the Sales Circus

ApproveThis offers a free tier for up to 5 active workflows. Pair it with TestGorilla’s free assessment tools to test the integration. If it sticks, scale up.

For teams that hate demos: Our documentation actually gets updated. Set it up yourself in a afternoon. For teams that want strategy: Book a 15-minute call to map your approval logic to hiring stages.

Next step: Create your free ApproveThis account, connect to TestGorilla via Zapier, and stop losing hires to bureaucratic sludge.