How ApproveThis + Landstack Accelerate Development Workflows

Two Platforms, One Competitive Edge

Landstack delivers critical land data for UK development projects. ApproveThis orchestrates airtight approval processes. Together through Zapier, they create an operational rhythm where data-driven decisions meet structured governance – without manual handoffs.

Property developers gain 3 immediate advantages: accelerated project timelines through automated review chains, bulletproof compliance via audit-ready approval trails, and cross-team transparency that keeps clients and contractors aligned. For agencies managing multiple sites, this integration turns land data changes into actionable workflows.

Why This Integration Works

Landstack specializes in parcel insights – ownership history, zoning constraints, infrastructure maps. ApproveThis adds decision velocity. When a site survey gets updated in Landstack, ApproveThis automatically routes it to the right stakeholder. No more chasing down signatures via email or losing track of version approvals.

Key technical synergy: ApproveThis approvers don’t need Landstack licenses. External partners like planning consultants receive approval requests via email, click to review attached site data, and submit decisions without logging into either platform. This eliminates software onboarding delays for third parties.

Real-World Impact Across Teams

1. Site Development & Planning

When Landstack detects a site boundary adjustment, ApproveThis triggers multi-level reviews:

Example: A housing developer updates greenbelt boundaries after an ecological survey. The integration automatically requests sign-off from the sustainability lead (conditional approval if under 5% change), then escalates to the county liaison if thresholds are exceeded. Calculated fields in ApproveThis instantly flag compliance deviations.

2. Client & Contractor Governance

Deletion requests carry risk. The integration ensures oversight:

Scenario: A contractor deletes a disputed site from Landstack. ApproveThis immediately requires project manager approval, attaching deletion context. If denied, the site gets restored through Zapier – all before the next planning meeting.

3. Legal & Compliance Teams

Landstack’s letter tracking syncs with approval chains:

Use Case: A compulsory purchase order (CPO) letter gets drafted in Landstack. ApproveThis routes it to the legal team with a 48-hour SLA. Vacation delegation ensures alternate reviewers step in if primary approvers are unavailable. Approved letters auto-log in Landstack with timestamps.

Building Your Integration

Zapier bridges both platforms in four steps:

1. Create a Zapier account (free tier works)
2. Choose a Landstack trigger: “New/Updated Site”, “Deleted Site”, or “Letter Activity”
3. Select ApproveThis as the action app
4. Map Landstack fields to ApproveThis request templates

Critical pro tip: Use ApproveThis’ calculated fields to auto-flag high-risk changes. Example: If a Landstack site’s acreage change exceeds 10%, require CTO approval regardless of standard routing.

Need help? Zapier’s guide covers advanced automation techniques.

Features That Make It Stick

ApproveThis adds unique muscle to Landstack data:

Approval Thresholds: Auto-approve minor site edits (e.g., contact info updates) while routing major changes (zoning classification) to senior staff. Saves 8-12 hours weekly on routine reviews.

Real-Time Dashboards: Track pending site approvals across multiple Landstack projects. Filter by location, request type, or SLA status. Export reports for quarterly audits.

Email Decisions: External stakeholders approve site deletions or letters without creating accounts. Decisions sync back to Landstack automatically, keeping project histories intact.

Who Benefits Most?

Property Development Firms: Cut site approval cycles from days to hours, especially when dealing with remote planning committees. Automatic escalation prevents delays during peak seasons.

Infrastructure Agencies: Coordinate multi-department reviews for land acquisitions. ApproveThis’ sequential routing ensures legal signs off before finance approves budgets tied to Landstack parcel data.

Environmental Consultants: Clients approve habitat reports directly from email, with all supporting Landstack maps attached. Audit trails prove due diligence for regulatory submissions.

Getting Started

ApproveThis offers a 14-day free trial – no credit card required. Landstack users can connect their existing accounts via Zapier in under 10 minutes.

For complex workflows like conditional land consent orders, book a custom demo. Our team will configure your first approval chain using actual Landstack data, showing how to enforce SOPs without manual oversight.

The Bottom Line

Landstack tells you what’s changing in UK land assets. ApproveThis ensures how it changes aligns with your operational guardrails. Together, they turn property data into accountable action – not just another dashboard to monitor.

Ready to eliminate approval bottlenecks? Start your free trial or schedule a personalized walkthrough today.